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PRB102185minutesMINUTES PARKS AND RECREATION BOARD MEETING, CITY OF MUSKEGO a Monday, October 21, 1985 The meeting of the Parks and Recreation Board for the City of Muskego was called to order by Richard Arrowood at 7:00 p.m. PRESENT: Richard Arrowood, Joseph Weitzer, Don Kangas, Alderman Dan Hilt, Peter Theis (Parks Supervisor) and Jackie Schweitzer (Recreation Supervisor). John Schaal arrived late. ABSENT: Richard Manchester (excused absence) and Vickie Hauser. GUESTS: Dave Taube, Gary Rector, Margaret Paepke, Nora A. Schneider, Todd Schramm. The minutes of the meeting of September 16, 1985, were approved as mailed. PERSONAL APPEARANCES: Nora Schneider and Margaret Paepke appeared before the Parks and Recreation Board to bring to the Board's attention the problems with users of Horn Field cutting through Ms. Schneider's and Mrs. Paepke's private property. Ms. Schneider mentioned that in talking to the Mayor, the possibility of using the fencing from the sewage plant which will be acquired could be used to fence off the area behind the building at Horn Park about 400-600 feet. They felt this would deter people from trespassing on their property. The members of the Board directed Peter to look at the problem and possible solutions even snow fencing as a temporary measure. The Board members also felt the fencing which is going to be acquired from the sewage plant is not yet available and plans for the fencing have been mentioned for other parks. Pete is to work up a list for all the possible uses for the fencing and the Board will establish priorities. The Board, on a separate note, directed Pete to examine costs of extending the six-foot fence to a twelve- foot fence along the first base side of the ball field at Horn Park. Pete is to determine if this would cut down on foul balls hit into Mrs. Heckert's property. Todd Schramm appeared before the Parks and Recreation Board to discuss a problem he had in launching his boat at the Denoon Park boat launch. The problem Mr. Schramm brought before the Parks and Recreation Board was not a structure or design problem of the launch. Mr. Schramm felt the area needed dredging of some kind for the launch to be functional. Contacted earlier this fall, a DNR (Department of Natural Resources) representative felt the problem was not with the launch itself but an unusually low water level. At this time the Board wanted to wait and check the water level next year before recommending any change. Minutes, Parks and Recreation Board Meeting, October 21, 1985, page 2. WRITTEN CORRESPONDENCE: LMLA Regatta Fee Gary Rector appeared before the Parks and Recreation Board on behalf of the Little Muskego Yacht Club to ask for a waiver or reduction of the $100 fee charged for their regatta held July 26-28, 1985. No action was taken to waive any part of this fee. It was felt that there was sufficient time for this group to get back to the Board before the regatta dates if there were concerns about the price negotiated with the LMYC's representative. Mr. Rector then noted, if this event is held in the future, perhaps the agreement could be re-negotiated. The Board felt that that was a feasible request for future concern. Refund Request A request for &refund came before the Board. Dan Hilt moved to approve the request for a refund minus the handling charges. John Schaal seconded. Motion carried. OLD BUSINESS: Status of Historical Society Lease Jackie presented the revised lease after the attorney had updated and changed the outdated wording. Historical Society TIF Requests As of now, thehumidifiers and the alarm system for the Wollman House have been taken out of the original list of TIF requests. The final requests will go back to Council. The cost has gone from $3,959.95 to $2,907.95. LMLA Piers Agreements Peter presented a draft of an agreement that could be used between the LMLA (LittleMusliego Lake Association) and the City of Muskego which was drawn up similar to the Water Bugs pier agreement which would put the responsibility of the liability insurance of the piers and maintenance on the LMLA; not on the City. Alderman Dave Taube brought some interesting points about the LMLA passing on the responsibilities of putting in and removal of the piers as being passed on to a third party. Don Kangas moved to send the agreements, as presented by Peter Theis, on to the LMLA for approval. John Schaal seconded. Motion carried. Denoon Park Grand Opening This will be planned for next spring. HNTB (Howard Needles Tammen & Bergendoff) has offered to supply refreshments for the grand opening. l Minutes, Parks and Recreation Board Meeting, October 21, 1985, page 3. Update on Demon Park l The plantings at Demon Park should be finished by next week. DEPARTMENT REPORTS: Parks Revenue Producers in Parks A private non-resident group has offered to pay $850 plus 50% of all conces- sions sold at the ball park if the Board would provide a place for them to run a softball league. The members of the Board felt that since demands are already saturated, we could not see allowing a private group to use a facility and possibly deny our own citizens use of the fields. Status of Budgets Peter presented the standingsofthe capital budget and also the operating budget. Full-time employee went to a 19 hours per week year-round position. Recreation Additional Space Jackie presented the concerns for additional space in the lower level. The Board directed Jackie to write a formal letter of request indicating needed space and what would be done with the areas. Dance/Gymnastic Instructor's Request for Salary Increase The department's dance and gymnastic instructor requested a raise in salary. A motion was made by Don Kangas and seconded.by Dan Hilt to go along with the Finance Committee's recommendation of a $.50 per hour increase, which would raise her salary from $14.50/hour to $15.00/hour, effective January 1, 1986. Motion carried. Recreation Operating Budget Status An amount of $5,400 has been placed in contingency to cover the cost of a senior coordinator if one is found to be needed in the 1986 year. NEW BUSINESS, OTHER BUSINESS: Brochure Mailing The Common Council questioned at the budget hearing the printing and mailing of the department's recreation brochure. The cost of mailing the brochure is about $850 and the cost of printing of the brochure is $2,500. The Council has brought this up as a possibleareaof cost cutting. The Board felt the brochure is an investment which helps educate the public of the programs and helps bring revenue to the department. The question of how l will the seniors be informed is a concern. Minutes, Parks and Recreation Board Meeting, October 21, 1985, page 4. Beer Permit Jackie mentioned that the State legislature is looking into exempting municipalities from injuries that could occur by the issuance of beer permits. She will keep the Board updated on the status of this legislation. Muskego Historical Society Budget The representatives of the Muskego Historical Society appeared before the Council with an operating budget of $4,446.46 to cover costs of liability insurance ($l,ZOO.OO), building repair and maintenance ($1,500.00), sewer usage fees ($470.04), electricity ($406.42), Metro Sanitation ($390.00), and heat for museum ($480.00). The Common Council is recommending at this time that the City appropriate funds to only cover the sewer and electricity charges. ADJOURNMENT: Don Kangas moved to adjourn. John Schaal seconded. Motion carried. Meeting adjourned at 8:52 p.m. Respectfully submitted, JOSEPH WEITZER Secretary, Parks and Recreation Board JW:.TS:sjd/lO-31-85 pc: Board Members, Mayor, Aldermen, City Clerk, Peter Theis, Jackie Schweitzer, THE MUSKEGO SUN Parks & Recreation Board Meeting City of Muskego October 21, 1985 ,