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PRB111885minutesMINUTES PARKS AND RECREATION BOARD MEETING, CITY OF MUSKEGO Monday, November 18, 1985 The meeting of the Parka and Recreation Board for the City of Muskego was called to order by Richard Arrowood at 7:Ol p.m. PRESENT: John Schaal, Alderman Patrick Patterson, Don Kangas, Chairman Richard Arrowood, Jackie Schweitzer (Recreation Supervisor), Peter Theis (Parks Supervisor), and Joe Weitzer (late arrival). ABSENT: Richard Manchester (excused absence). GUESTS: Harry Udvare, John Marson, Mr. & Mrs. Roland Haut, Fran Burgeson MINUTES: Change minutes under personal appearances regarding Nora Schneider's concern. The Board on a separate note talked about fencing at Horn and the minutes indicate the fencing would be for the "third base" side, but that should read "first" base side. Minutes of the meeting held October 21, 1985, were approved, with the change, as mailed. INTRODUCTION: Alderman Pat Patterson was introduced as the new Common Council representative to the Parks and Recreation Board. PERSONAL APPEARANCES: Pier Agreements The Board discussed with Mrs. Fran Burgeson, who was representing the LMLA (Little Muskego Lake Association), the piers for back lot owners on public accesses that were provided by the LMLA. The Board agreed that the per- mission given for these piers was to the Little Muskego Lake Association, not to the back lot owners. She indicated the LMLA's intentions were to provide the materials to these back lot owners and the owners would build the piers, install and maintain. Mrs. Burgeson stated that the LMLA would not carry liability insurance for the piers. She questioned whether the City would assume ownership of the piers if they were donated to the City? This issue will be addressed at the December Board meeting. Roland Haut Roland Haut appeared concerning people trespassing on his property at the Denoon Park boat launch area. He questioned zoning/ruling on how far people have to stay off of or away from his property? Is there a state statute Minutes, Parks and Recreation Board Meeting, November 18, 1985, page 2 governing this issue? If the only way to resolve the problem would be to fence, Mr. & Mrs. Haut agreed the City could place the fence on their property. City needs to know if approval of DNR (Department of Natural Resources) is necessary to put in a fence. Alderman Patterson moved to attempt to get approval of DNR to put in fence to prevent lake access to Hat's property by the public and based on this information, to request of the Finance Committee funds to purchase fencing for the area. Motion was seconded by Don Kangas. Motion carried. Peter to check on kind of fence and consult with Mr. Haut when it's determined what would be acceptable to the DNR to resolve the problem. M.A.A. Personnel Mr. Udvare stated the M.A.A. is in the process of setting up registration fees. He requested whether the user fee would be the same as 1985 for field maintenance. Peter stated wages would be the same as 1985. If the M.A.A.'s use of fields would be the same as 1985, the fee would be the same. If it increases, the fee would do so accordingly. M.A.A. requested the storage box area at Mill Valley and the storage room at Bluhm Park for the summer of 1986. Peter indicated that there will be a shed built at Mill Valley with capital budget monies that were approved. If M.A.A. wanted to store things in the shed, the M.A.A. may need to provide their own box for storage at Mill Valley. Joe moved to approve the M.A.A.'s request to store equipment in the room at Bluhm Park during the summer season of 1986; and if a box is needed to store equipment at Mill Valley, the M.A.A. must provide their own storage box. John Schaal seconded. Motion carried. M.A.A. requested the waiver of the required deposit for bases used by the M.A.A. for 1986. Joe Weitzer moved to approve their request to waive the deposit on the bases. John Schaal seconded. Motion carried. NEW BUSINESS: Liability Insurance/Use of Ball Fields Alderman Patterson brought from the aldermen their concern about liability damage to personal property arising from the use of ball fields by various organizations. The City has been denying claims and the insurance company has been denying the claims that have been submitted. The aldermen felt that the Parks and Recreation Board should look at requiring leagues to carry their own liability insurance to cover these incidents that occur. It was suggested that possibly the leagues should assume the responsibility to pay for damaged property instead of requiring a league to carry insurance. Questioned if we charge a user fee, is the City liable? This issue will be discussed further at the next meeting of the Parks and Recreation Board. OLD BUSINESS: Denoon Park Peter, Jackie and Ed from HNTB (Howard Needles Tammen & Bergendoff) met with the contractor on November 18, 1985, and discussed the final items that need to be completed by the end of this year. Minutes, Parks and Recreation Board Meeting, November 18, 1985, page 3 There is a section of asphalting that needs to be replaced. If it isn't completed this year, it is under guarantee work in the contract. The section of walking path of bark chips from the footbridge (closest to the lake) to the bottom of the hill has been totally washed away. Plans are being discussed to put in a boardwalk through that area as this will be a continuing problem. DEPARTMENT REPORTS: Parks Sewage Treatment Plant Fencing Sewage treatment plant fencing requests were presented and reviewed with Peter. The proposed projects will not be able to be done until next summer. The Board decided to defer any decision on the projects until next spring, so the Board can tour the parks to better determine which projects should be done with the treatment plant fencing. Peter is also looking at using the WCC (Wisconsin Conservation Corps) program to implement some of the projects which would also hold down the labor costs of tearing down and installing. Peter reported that snow fencing has been placed at Horn in regards to Mrs. Paepke's and Mrs. Schneider's request and concern of trespassers. Budgets The Parks 1986 operating budget was approved at $115,021. The two areas that changed from the initial request are: (1) full-time employee request was reduced to 19 hours/week; (2) $3,200 for handicap revisions was cut in half to $1,600. Peter expressed his concern.that now with the increase in staff and involve- ment in WCC, he may be lacking transportation for the workers. Peter should keep the Board up to date as to that situation. Capital budget of $21,241 was approved. That figure includes the following: items: (1) Horn Park roadway, $4,000; (2) Mill Valley improvements, $5,000; (3) Idle Isle beach improvement, $3,827; (4) Bluhm Park ball field, $8,414. Recreation Jackie reported that there was no change in the 1986 operating budget from the original request except for senior citizen coordinator position. The Council put $4,872 in contingency to be requested at a later date by the Parks and Recreation Board if it is determined that funds are needed for the seniors transition from the Denoon Senior Center or the services of a coordinator are needed to get things going at their new meeting area. Minutes, Parks and Recreation Board Meeting, November 18, 1985, page 4 ADJOURNMENT: Don Kangas moved to adjourn. John Schaal seconded the motion. Motion carried. Meeting adjourned at 8:52 p.m. Respectfuly submitted, JOSEPff WEITZER Secretary, Parks and Recreation Board .JS:sjd/ll-21-85 pc: Board Members, Mayor, Aldermen, City Clerk, Peter Theis, Jackie Schweitzer, THE MUSKEGO SUN