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PRB012185minutesMINUTES PARKS AND RECREATION BOARD MEETING, CITY OF MUSKRGO Monday, January 21, 1985 The monthly meeting of the Muskego Parks and Recreation Board was called to order at 7:03 PM by Richard Arrowood. PRESENT: Joseph Weitzer, Richard Arrowood, John Schaal, Donald Kangas, Jackie St. Mary, Recreation Supervisor, and Peter Theis, Parks Supervisor. EXCUSED ABSENCES: Richard Manchester, Alderman Nilsson, and Vickie Hauser. GUESTS: Harry Udvare, John Marson, Bob Just, Mike Barnek, Margaret Lindhorst, Dorothy Latick, Alderman Daniel Hilt, and Wil Vidal. The minutes of the December 17th, 1984 Parks and Recreation Board meeting were approved as mailed. PERSONAL APPEARANCES: Margaret Lindhorst and Dorothy Latick appeared before the Board on behalf of the Historical Society. At the December meeting, Peter had been directed to work up an estimate for the cost of services which the Historical Society requested to have done for the Old Settlement Park and Old City Hall faci- lities. The estimate presented was for $542.70 and was based on 1984 salaries and prices. He noted that this was the cost he felt would be necessary for his staff to perform the requested services. Peter stated that the cost might be lower if the staff were able to perform the work during regular work hours, but at this time he did not feel his department would be able to get to the tasks unless he and his employees did it on overtime. The issue of overtime cost, he felt, was the real cost factor. The Board directed Peter to go over the master plan of the Old Settlement Park and update it covering what has actually been completed and what changes have been made at the Old Settlement Park that might not be reflected on the master plan. Harry Udvare representing the Muskego Athletic Association Board made an appearance and stated the MAA Board had approved the funding for a summer diamond employee for the Spring and Summer. A stipulation, which he stated he did not find unreasonable, was that the employee funded by MA4 funds should only work on the diamonds needed for MAA games. Mr. Ud- vare stated that the employee should not be working on a diamond on an evening on which the MAA teams do not play. Action on this issue was deferred until the February meeting. The Muskego Athletic Association then requested the use of eight tables for their registration, which is held in the lower level of City Hall. Joe Weitzer moved to approve the request for eight tables for use at registration, with the Parks Department moving them based on availability. John Schaal seconded and the motion carried. Parks & Recreation Board Meeting - January 21, 1985 - Page 2 The Athletic Association then requested that the security deposit of $30.00 per set of bases be waived. Joe Weitzer moved to approve the request to waive the fees. John Schaal seconded. Motion carried. The Little Muskego Lake Association was represented at the meeting by Wil Vidal. He briefly described his organization and their needs this year for "Lake Fest" to again be held at Idle Isle Park. The dates requested for this year are June 21, 22, and 23, 1985. Mr. Vidal presented a written list of guidelines for the event. Joe Weitzer moved to allow a fee of $1.00 for any vehicle to come on Idle Isle for parking, whether it is for boat launch and parking, or a single car. Don Kangas seconded. Motion carried. John Schaal then moved to approve the dates and requests (as amended) for the June 21, 22, and 23rd, 1985 dates. Don Kangas seconded and the motion carried. Alderman Hilt appeared before the Park and Recreation Board to discuss the problems with parking at Idle Isle. Alderman Hilt said that when he first appeared before the Board he recommended that any launching be denied once all car/trailer parking spots are filled. Don Kangas asked to defer any action until the February meeting in order to research any alternatives. Mr. Just and Mr. Barnek, representatives of the Men's Softball League were at the meeting to request that the starting date for the softball league (as proposed in policy implementation), be moved to an earlier date in May. At the present time, Pete and the Board felt that the early use of the diamonds has really been taking a toll on the fields. Pete felt that this year, as in the past, he will be short-handed and, therefore, will not be able to get the fields ready for play before Memorial Day. Joe Weitzer moved to approve Pete's recommendation of the later starting date to allow Peter time to get the fields prepared. The motion failed due to lack of a second. Don Kangas then moved that the Board accept Pete's recommendation as to the starting date being after Memorial Day for all leagues, unless additional manpower is available to prepare and maintain the fields. Joe Weitzer seconded. Don Kangas then amended the origianl motion to exclude the high school softball/ baseball program needs. Joe Weitzer seconded the amended motion. The amended motion carried. The main motion carried. WRITTEN CORRESPONDENCE: One request for a fee waiver came before the Board. Joe Weitzer moved to approve the waiver based on the policy set by the Parks and Recreation Board. John Schaal seconded the motion. Motion carried. OLD BUSINESS: After a brief discussion on the lease agreement drawn up for use of Demon Center by the Praise Fellowship Congregation, in conjunction with the Parks and Recreation Board, City of Muskego. Don Kangas moved to approve the lease agreement between Praise Fellowship and the Parks and Recreation Board, City of Muskego. John Schaal seconded. Motion carried. Parks & Recreation Board Meeting - January 21, 1985 - Page 3 Policy Approval - The Board discussed the policy proposals of the sub-committee. The policy on building usage was amended concerning the Damon Senior Center. Option #2 was omitted and Option l/l was amended to include no rental to private groups except under a long term lease. No parking on grass. 100 people or 50 per room, is building capacity. A motion to approve the policies as presented by the sub- committee with amendments was made by Don Kangas. Joe Weitzer seconded and the motion carried. Update on Denoon Park - The Recreation Supervisor presented to the Fi- nance Committee, the recommended changes for the Denoon Park project. There was much discussion regarding the requests of: $760.00 rip rap at launch site $620.00 play area drainage ($337.20 if Public Works was involved) $7,331.00 fencing of three retention ponds $1,540.00 filter wrap and gravel to go with the replacement of drain tile The Finance Committee requested Mayor Salentine contact HNTB regarding several of the concerns expressed by the Aldermen and action on the re- quests would be taken at the January 22, 1985 Common Council meeting. The Board reviewed the cost proposals for handicap accessibility. Peter submitted a three part breakdown of the improvements and how the costs would be absorbed or budgeted for. The Board felt Category 1 and Category 2 should be combined for improvements that could be done, given additional funds in 1985. The Board's review and recommendation should ga to the Finance Committee next. DEPARTMENT REPORTS: Policy will be allowed to be altered or written into by the Parks Supervisor and Recreation Supervisor. If a maj.or change in policy is needed, it shall come before the Board; otherwise, an annual update of changes may be submitted. Registration Update - Attendance at registration was very good. Many classes have waiting list status which is currently being worked on in order to get everyone into class&. Spring Employee Approval - Jackie submitted a list of her Spring 1985 employees. Don Kangas moved to approve the list. Joe Weitzer seconded the motion. Motion carried. NEW BUSINESS: Horn Park - Mr. Niezgoda asked that the roadway area by Horn Park be blocked off. A correspondence from Lt. John Johnson was read in response to a request from Jackie for any comments or concerns they might have with this proposal. The Board felt that Jackie should check Parks & Recreation Board Meeting - January 21, 1985 - Page 4 with the Police Department when any investigation might be completed and at that time, put up a barricade. Don Kangas moved to adjourn at lo:17 PM. John Schaal seconded. Motion carried. Meeting adjourned at lo:17 PM. Respectfully submitted, JOE WEITZER Secretary Muskego Parks & Recreation Board fi/ l/29/85