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PRB091384minutesMINUTES PARKS & RECREATION BOARD CITY OF MUSKEGO MEETING OF THURSDAY, SEPTEMBER 13, 1984 This meeting of the Parks and Recreation Board was called to order by Richard Arrowood at 7:00 P.M. PRESENT: Vickie Hauser, Richard Arrowood, Joe Weitzer, Ald. Dick Nilsson, Jackie St. Mary (Recreation Supervisor), and Pete Theis (Parks Supervisor). LATE ARRIVAL: Richard Manchester. APPROVAL OF MINUTES: The minutes of the July 16 meeting of the Board were approved as mailed. PERSONAL APPEARANCES: Rev. Greg Waldoch requested the use of the Demon Facility (Senior Center) for Sundays to hold services for the Praise Fellowship Congregation. Rev. Waldoch requested the hours of 9:00 a.m.-12:OO p.m. every Sunday for services and Sunday school. It was noted that our five-year lease from Muskego/Norway School District runs out in December. Alderman Nilsson moved to allow the group a three-month lease for Sundays, 8:00 a.m. to 1:00 p.m., subject to review after that time. Alderman Nilsson moved to also include a $10.00 fee for each Sunday to cover costs for heating and building use. Motion was seconded by Joe Weitzer and carried. Harry Udvare, M.A.A. representative, presented a breakdown of the budgeted donations used by the Parks Department noting there was a balance of money not used. The M.A.A. requested a refund so that it could balance its books, checks, and receipts. Moved by Vickie Hauser to recommend to Council a $137.60 refund of donations to M.A.A. Alderman Nilsson seconded. Motion carried. Mr. Udvare then brought to the attention that there was some problems at Mill Valley with lights being left on and also diamonds being used before being released, This is something that should be looked into for next year. Mr. Udvare also stated that the M.A.A. will not fund money for diamond workers in the spring-summer of 1985. This decision does not reflect that there were problems with diamond care this year, but the M.A.A. felt that their money would be better spent on diamond improvement instead of workers. Minutes, Parks & Recreation Board Meeting, September 13, 1984, page 2. WRITTEN CORRESPONDENCE: Refund Request A request was submitted for a full refund by an individual who had her three children participate in a class, but then moved. Due to present policy, the members of the Board agreed to deny the request. Lack of a motion indicated they would not reconsider the policy. Mrs. Joy Wallschlaeger submitted a rather lengthy letter of criticism regarding the adult/tot and children swim lesson programs; and requested a refund for a program minus a partial fee (pro-rated because she did attend some classes). Vickie Hauser moved to deny the request. Joe Weitzer seconded. Motion carried. Jensen Center Request Robert Kwasigroch submitted a request for Jensen Center for December 24, 1984, for a family party. After some discussion of present policy, Alderman Nilsson moved to approvethe~request with the exception that the consumption of alcoholic beverages not be permissible. Vickie Hauser seconded. Motion carried. Letter from Senior Citizens Ethel Earle submitted a letter of concern that tables loaned for the St. Leonard!s festival came back damaged. The senior citizens felt that these tables should not be used for future groups on a loan basis. This item was deferred and will be considered by the policy review subcommittee and discussed with the recommend- ation of the subcommittee at the October meeting. OLD BUSINESS: Update on Demon Park Retention Ponds The Board reviewed the correspondence sent by the recreation supervisor to Mayor Salentine regarding the retention poxids at Demon Park. The Mayor has sent letters to City Attorney Don Molter and Insurance Agent Art Josetti for an opinion regarding these ponds. The attorney responded with a request for additional information so the resolution to the problem is not known at this time. LAWCON Application Status The City did receive the $50,000 LAWCON grant money for the Denoon Park develop- ment project. Change Order Work The recreation supervisor reported that the Common Council had approved the requested change order work for the filter fabric at the launch site (not to exceed $1,500). A change order on the footpaths was discussed, but the Board requested Peter and Jackie to come up with cost figures for the remainder of recommended items to make the park complete. These will be reviewed at the meeting on September 17th. Minutes, Parks & Recreation Board Meeting, September 13, 1984, page 3. Review Demon Park Tour/Archaelogical Study The $1500 survey and report was completed at the Demon Park site. The basic construction site proved to not have any significant finds, so work could proceed. Review Mlachnik Response The fee of $350 was charged to Duane Mlachnik for services rendered for their softball tournament in July. As of this date, Duane Mlachnik paid $180.00 in fees for services he felt he received. The Board members unanimouslv felt that Pete was to procedd with this this matter. by seeing the city attorney for consul;ation on DEPARTMENT REPORTS: Parks Marlin Meadows Park A person in the Marlin Meadow subdivision offered to be the "person in charge" if the Board would allow wood cutting and clearing done in Marlin Meadow park. The Board members denied this request stating that they felt.it would not be good policy to start allowing this kind of action; i.e. (wood cutting in city l parks). Authorized Bridle Parth/Bluhm Park The request for a bridle path in Bluhm Park back near the woods and the drainage ditch be designated as the bridle path was reviewed. Alderman Nilsson moved to approve the request to set up a bridle path. Vickie Hauser seconded. Motion carried. Recreation Pool Railing Update Plexiglass was put up in the pool area by the railing to resolve the problem of no toe board on the upper deck, in regards to the concerns expressed about the safety hazards for the young people using the locker rooms for swimming less0ns. Recreation Program Review The registration for the fall session of recreation programs had very good attendance and very good sign-up. l Minutes, Parks & Recreation Board Meeting, September L3, 1984, page 4. NEW BUSINESS, OTHER BUSINESS: Idle Isle Parking A request was made by Alderman Hilt to be placed on the agenda for the September 17th meeting to discuss parking problems at Idle Isle and Rules, Laws and Ordinances Committee's recommendations to alleviate the problem. Policy Sub-committee Richard Manchester was appointed to replace Karen Wesell on the committee to review policy of the Parks and Recreation Department. Sub-committee meeting has been set up for Tuesday, September 25, at 7:00 p.m. ADJOURNMENT: Richard Manchester made a motion to adjourn. Vickie Hauser seconded. Motion carried. The meeting adjourned at 9:I3 P.M. Respectfully submitted, JOSEPH WEITZER, Secretary sjd/9-21-84 cc: Board Members, Mayor, Aldermen, City Clerk, Jackie St. Mary, Peter Theis, THE SUN.