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PRB110584minutesMINUTES PARKS AND RECREATION BOARD MEETING, CITY OF MUSKEGO Monday, November 5, 1984 The meeting was called to order by Chairman Richard Arrowood. PRESENT: Alderman Dick Nilsson, Richard Manchester, Vickie Hauser, John Schaal, Jackie St. Mary (Recreation Supervisor), Peter Theis (Parks Supervisor), and late arrival, Joe Weitzer. ABSENT: Don Kangas (Excused) GUESTS: John Loughney, Scott Kloskowski, Harry Udvare, John Marson. Mr. John Schaal was introduced as one of the new Board members to the other members of the Parks and Recreation Board. Mr. Kangas called and was unable to attend. He is the other new member to the Parks and Recreation Board. The minutes of the September 13 and 17 Board meetings and the September 25 and October 15 sub-committee meetings were approved as mailed. COMMUNICATIONS: A. Land 0' Lakes - A representative of the Land 0' Lakes team requested the use of the building at Idle Isle on February 2 and 3, 1985, for an iceball tournament. The parks department is to provide garbage cans and the group will provide porta-toilets. The Land 0' Lakes representatives were reminded that if a heavy snowfall occurred, the Lakes group would be responsi- ble for snowplowing. Also, if heat in the building is used, they are responsible for reimbursement. Richard Manchester moved to approve the group's request based on the special conditions of snowplowing, reitiktimemaz. of heat expenses, porta-pots, garbage barrels and clean up. The motion was seconded by Vickie Hauser. The motion carried. The Board reminded the Lakes representatives to go through the proper channels to receive the beer permit for the event from the City. B. Muskego Athletic Association - Mr. Harry Udvare, an MAA representative, requested the use of the box at Mill Valley for storage of umpire equipment for the 1985 season. The association will pay the necessary key deposit. Mr. Manchester moved to approve the request and Alderman Nilsson seconded the motion. Motion carried. Mr. Udvare also requested the installation of fixed anchors at Bay Lane School ball fields for 50' and 65'. Twenty-four (24) anchors would be needed to do the ball complex. Mr. Udvare indicated that if Peter doesn't have enough anchors, the MAA felt that they could purchase what is needed since they are the only ones who use the fields where this is requested, He felt the MAA would be able to contribute to the cost of the anchors if *WeSSZtTy. Alderman Nilsson moved to approve the request and Mr. Manchester seconded the motion. Motion carried. Minutes, Parks & Recreation Board Meeting, November 5, 1984, page 2. C. Mr. and Mrs. Kwasigroch did not appear at the meeting to ask the Board to reconsider their request for the use of Jensen Center for a family event. WRITTEN CORRESPONDENCE: A. The Board reviewed Carl Wauer's letter of resignation due to personal ~~~SOllS. B. Two refund requests were reviewed by the Board. Mr. Manchester moved to deny both requests and Alderman Nilsson seconded the motion. Motion car- ried. C. A request by the Historical Society to use Denoon was reviewed and Mr. Manchester moved to approve the request. Mr. Schaal seconded the motion and it carried. D. Since the Board did not receive a written request from the Chargers foot- ball group for the use of lights at Mill Valley, no action was taken. OLD BUSINESS: Department Policy - The increase in costs ~for rental fees for buildings was reviewed. It was also noted that the pool policy should be submitted to the School Board for their review. At this time, however, Mr. Manchester moved to defer any action on the policies until the Board's next meeting. Vickie Hauser seconded the motion and the motion carried. Denoon Park Update - After discussion on a request by HNTB to delay, until Spring, asphalting and other items that the contractor agrees to dp at no cost increase to the city, Vickie Hauser made a motion to agree with HNTB's suggestion. Mr. Schaal seconded the motion. Motion carried. DEPARTMENT REPORTS: Peter updated the BPard on the status of his operating and capital budgets. He noted some changes, such as a $14,457.20 reduction in the salary account, of which $1,218.00 was for the ranger position and $13,239.00 for a full- time park person. The Finance Committee cut these positions out of the budget. A memo was received from the Mayor indicating that the Finance Committee would reconsider the park ranger position if the Parks Department could come up with the revenue to offset the cost by charging the ball teams for the service of the ranger. Pete felt that since this ranger was working the baseball diamonds, etc., the revenue source could be broken down as follows: 60% from the MAA, 10% each from the Men's, Women's, and Icetronauts groups, etc. This then could be the basis for assessing a fee to create the revenue needed. Since the MAA was the only group represented at this meeting who would be involved in the assessment, they voiced concern about "paying $730 to have someone turn the lights on and off". It was pointed out that the ranger was not merely turning lights on and off, but also making rounds to open and close restrooms, and generally watching to guard against vandalism. Richard Manchester, despite seeing the need, moved to turn down the request for a park ranger feeling it was unfair to have one group of individuals pay the majority of funding for this position. Vickie Hauser seconded the motion and it carried. Minutes, Parks and Recreation Board Meeting, November 5, 1984, page 3. Jackie expressed the opinion that perhaps in the future a fee could be assessed for diamond use and those fees then could be set aside to pay for a part-time ball diamond worker for the following summer. Peter submitted a copy of the Parks Capital Budget that was approved by the Capital Budget Committee. He voiced some concern as to whether the approved money could come out of the Park Dedication funds. Alderman Nilsson asked that a letter be drafted by Mr. Arrowood to the Mayor to discuss and clarify how funds in the Park Dedication account be spent. Mr. Arrowood stated that he would discuss this subject with the mayor. Pete stated that the Park Dedication funds were originally designed as a supplement to the Capital Budget but now have become almost a substitute for the Capital Budget. The Board agreed it has hurt the department more than it has helped. Jackie reported that her Recreation Operating Budget was still intact as presented. Regarding the Recreation Capital Budget, the copier and the tennis backboard were approved. Jackie had requested that the heater for the office and the typewriter be removed from the budget due to the fact that these needs were being fulfilled. Jackie presented moved to approve Motion carried. NEW BUSINESS: her Fall personnel list for review by the Board. Joe Weitzer the list as submitted. Mr. Manchester seconded the motion. Review Federal Revenue Sharing Evaluation Committee's Evaluation - One problem which exists at Idle Isle as well as the other parks is that the portable toilets which have been used recently do not have equipment on them to handle the needs of the handicapped. The Board felt that once again, the funds for accomplishing tasks such as this to meet handicapped needs should not come from the Park Dedication account. Alderman Nilsson asked that Jackie and Pete come up with an approximate value or cost to provide the handicap improvements as presented in the evaluation study. Mr. Arrowood then asked that this issue be deferred until a review was done. A request has come from the Mayor for a committee to review the Senior Center. Richard Manchester felt he might be interested in serving on this committee. The Board members felt it was a good idea. ADJOURNMENT: Richard Manchester moved to adjourn the meeting. Vickie Hauser seconded the motion. Motion carried. Meeting adjourned at 9:47 p.m. Next meeting scheduled for Monday, December 17, 1984, 7:OO p.m. Respectfully submitted, JOSEPH WEITZER, SECRETARY sjd/ll-21-84 pc: Board Members, Mayor, Aldermen, City Clerk, Jackie St. Mary, Peter Theis, THE SUN.