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PRB031984minutesMINUTES PARKS & RECREATION BOARD MEETING CITY OF MUSKEGO MARCH.:l9, 1984 The monthly meeting of the Parks and Recreation Board was called to order at 7:Ol p.m. by Mr. Arrowood. PRESENT: Richard Arrowood, Carl Wauer, Vickie Hauser, Joe Weitzer, Richard Manchester, Ralph Tomczyk, Jackie St. Mary (Recreation Supervisor) and Peter Theis (Parks Supervisor). ABSENT: Karen Wesell. GUESTS: As per attached. The minutes of February 20, 1984, were approved as mailed. PERSONAL APPEARANCES: Gary Stewart--Muskego Lions Club Gary Stewart of the Muskego Lions Club appeared before the Park board to request that the Board budget to have the electrical power at the park across from the City Hall (by the Police Department) available year round. Mr. Stewart pointed out that there was underground power already; it's just that this power is not connected. It was felt that it would be convenient for the electricity to be hooked up for the Christmas Tree Lighting; and possibly, it could be used at other times by other gkoups. The cost is $9.00 per month to maintain it plus hookup charge. It is $10.00 hookup plus the $9.00 per month fee since its last use plus the electricity cost. So by far, it is cheaper to just keep it hooked up. Mr. Arrowood suggested that it be placed on the agenda for the next meeting. It was noted it is too late to place it on this year's budget, and Gary said the Lions recognized this, but would like the Board to consider for next year. Waterbugs The Waterbugs submitted a schedule of requested dates for practices/shows for their 1984 season. The dates are primarily practice dates for the month of May. The first show is May 30th. These are mainly in June. They are requesting same times as last year. The sub-committee will review these dates and go over the request of the Waterbugs. It will be placed on the April agenda. The chairperson appointment for the waterbug sub-committee was named as Karen Wesell. Other members of the cownittee are Vickie Hauser, Joe Weitzer, Waterpatrolman Gerry Warda and Lt. John Johnson. Minutes, Parks and Recreation Board Meeting, March 19, 1984, page 2. WRITTEN CORRESPONDENCE: l Duane Elertson--Fun Fest Duane Elertson felt that the Board should reconsider their decision regarding the use of Idle Isle for Fun Fest by LMLA. Mr. Elertson felt to save the City from a potential lawsuit since the LMLA (fiittle Muskego Lake Association) is involved in the suit in the lake district LMLA lawsuit, that the Board not allow the Fun Fest to continue until the lawsuit is settled. Harry Udvare, a concerned citizen, spoke saying that he felt that the Association is using the money for the purpose of carrying out the lawsuit involved with the Associ- ation and redistricting of the lake. Will Vidal said the moneys were being used for the purpose of cleaning up the lake. He said he would do whatever he could to help clean the lake. Vickie Hauser made a motion to rescind the past motion of the approval of the dates for Fun Fest. Richard Manchester seconded the motion. The Board members agreed to take action on the motion tonight. The motion to rescind the dates failed due to the lack of a Z/3 vote. The vote was 3-2. Vickie Hauser requested that the motion be put on the April 2 agenda. Carl Wauer felt that he might like to see a financial statement from Fun Fest for the past years to see where they made the money and how they spent it. The Board members were in agreement with this and will send a letter to request this information for the 1982 and 1983 Fun Fest. OLD BUSINESS: Dandilion Park Feasibility Committee Update a The committee felt that the City could sell some of the park property it owns to help subsidize the cost of the park. Carl Wauer felt that if this makes it to a referendum, it might be voted down if it was going to cost the City anything. The Parks and Recreation Board members requested Peter to make a list of all available park land that could be sold. This will then be placed on the April 16th meeting. DEPARTMENT REPORTS: Parks Overtime/Summer Personnel Pete submitted a plan which was approved by the Finance Committee for overtime pay to his summer personnel if any of the ball leagues would request additional service of the ball fields after regular scheduled work hours. The pay would include time and a half, workman's compensation, and social security. Work Hours/Summer Personnel Pete requested the o,ption of changing the parks department's working hours from 7:00 a.m.-3:30 p.m. to allow him the extra half hour just in case they may need the time to make the ball diamonds more feasible. Richard Manchester made a motion to allow Pete to use his discretion in determining his summer hours. Ralph Tomczvk seconded the motion. Motion carried. Minutes, Parks and Recreation Board Meeting, March 19, 1984, page 3. l Tractor Status The money has been approved. A quote of $7,500 was received in August of 1983. The money approved was $8,000. Pete requested to have this put on the April 2nd meeting agenda. He will take the specifications around and get quotes instead of bids for the tractor. Contracts for Ports.-toilets Pete brought to the Board the recommendation to use contracts for Metro for porta toilets in the parks this summer. The contract charges $50.00 per unit per month. This was the best of all the price quotes. Policy Review In the equipment loan policy, the price of $30 per set of bases was set. Pete requested whether the Board wanted to set a maximum fee for the bases as they established for the issuance of keys. The Board members felt that the $30 per set was feasible and no maximum should be set. Recreation l Wedding/Jensen Recreation Center Request Doria Sullivan made a request for the use of Jensen Center for a wedding reception. Richard Manchester made a motion to approve the use on the two dates Friday and Saturda?. Motion was seconded by Carl Wauer. Mr. Arrowood cautioned the Board members about allowing this party to use Jensen. In the past we have not allowed private partiesto use the Jensen facility. Concern was also expressed regarding the limited parking available at Jensen as 100 people were expedted to attend. The request was denied 3-2. Capital Improvement Update Recreation Division repoted the office expansion has been completed; the office chair has been purchased. The balance beam is purchased and in use. The gymnastic uneven bars have been purchased, but there is a problem with getting them installed. Jackie is in the process of resolving this problem. The dance floor is completed. Program Brochures Price Quotes Quotes were received from the following companies: T. 3. Printing--24page, $1,150.00/season; Badger Becker, Inc.--24 page, $1,407.00/season. Lakeview Printing was also sent a letter to quote, but did not reply. Jackie I recommended to the Board that we accept the T. J. Printing cost figure. Carl Wauer requested that the Board hold off on making a decision on these two l printers until the April 2 meeting. Jackie was requested to get prices from the printers of Muskego. The Board will then make a decision. Minutes, Parks and Recreation Board Meeting, March 19, 1984, page.5. NEW BUSINESS: Review of Electric Company's Request The electric company has requested, of the City, permission to install under- ground cable 8 feet off of Bluhm Park (south side of drainage area and western border) for the purpose of establishing electrical service to the sewer pumping station on the north end of the 80-acre parcel. The Board members requested this to be put in on the Bluhm Park map. Ralph Tomczyk moved to approve the request, Carl Wauer seconded. Motion carried. ADJOURNMENT: A motion was made by Ralph Tomczyk to adjourn. Vickie Hauser seconded. Motion carried. Meeting was adjourned at 9:13 p.m. Respectfully submitted, Joe Weitzer, Secretary sjd/3-30-84 cc: Board Members, Aldermen, Mayor, City Clerk, Jackie St. Mary, Peter Theis, THE SUN. l