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PRB071684minutesMINUTES PARKS & RECREATION BOARD CITY OF MUSKEGO MEETING OF MONDAY, JULY 16, 1984 The monthly meeting of the Parks and Recreation Board was called to order by Richard Arrowood at 7:OZ PM. PRESENT: Richard Manchester, Vickie Hauser,Richard Nilsson, and Richard Arrowood. Joe Weitzer and Carl Wauer arrived late. Pete Theis (Parks Supervisor) and Jackie St. Mary (Recreation Supervisor) were also present. ABSENT: Karen Wesell GUESTS: Linda LeMaster, Kathy Wentland, Wil Vidal, Newswoman Vi Joy. The minutes of the June 18 board meeting were approved as mailed. PERSONAL APPEARANCES: Fun Fest Review Wil Vidal felt that the event was successful. Board questioned whether the fire- works were a problem since a different area was used. No one seemed to have heard of any complaints. Linda L&faster apologized for not clearing permission to use a portion of the swimming area for their family-oriented water activities. Peter asked that dates be better coordinated, in respect that the request for dates take into consideration the set-up and take-down dates also. A Board member expressed concern that it now seems they are taking more days for set-up and take- down for the festival and making their use of the park that much longer. No one seemed to have any other major concerns regarding the weekend. WRITTEN CORRESPONDENCE: A letter was read from Diane Neitzel expressing her appreciation for Wind Lake residents being allowed to participate in the Recreation programs, and how much her children are enjoying their summer participation in the programs. OLD BUSINESS: Denoon Park Denoon Park Project-A letter was submitted by Urban Designer Susan Becker to the Board stating the reasons for establishing the roadway to the launch area as it is. Secondly, the drain tiles were damaged in the grading process. These will have to be repaired. Also, because the parking lots would be involved with problems with the drain tiels, the consultant/contractor recommended adjusting the original plans and turning Parking Lot A a different direction and moving Parking Lot B south 50'. Minutes, Parks & Recreation Board Meeting, July 16, 1984, page 2. Presently, funds are being held up due to the boat launch permit. the LAWCON Grant Application has been submitted by the state to the Federal Government. The boat launch permit requires that public notice be filed for 30 days. At that time, it will be determined whether the DNR will hold a public hearing on the launch. Also, the Historical Society has sent a letter notifying the Board that an archa- eological survey (study) has to be done as a requirement in receiving LAWCON funds. This could run between $lOOO-$1500 and take two-three weeks. Richard Manchester moved to recommend to the Finance Committee, the approval of approxi- mately $1500 out of TIF l/l funds for the purpose of the archaeological study. Vickie seconded and the motion carried. DEPARTKENT REPORTS Parks LMLA The Little Muskego Lake Association has contacted Peter regarding being able to get some fill to use to fill in by the bulkhead near the boat launch at Idle Isle. Also, they felt they could put some sand on the beach. This, however, may be in violation of the DNR. Peter should check with the DNR to see if it is possible to put sand in the beach area. Touch Football's Softball Tournament Review The tournament posed the Board with some problems due to rain the Friday before the tournament weekend. A bill of $358.63 was submitted to Duane Mlachnik, Sr. for services rendered by staff to work the weekend to make the fields ready for play. The tournament organizer differed over the bill to be paid. The Board recommended that Pete resubmit the bill. If not paid, the city attorney should be contacted. Horn Field Fencing Mrs. Heckert has requested that a fence be installed along the first base line. Her car's windshield was broken ($180) and the cost for replacement had to be paid by the Parks Department, who is submitting to the insurance company. The Board recommended that since the windshield was broken during a high school event, the school board should be contacted regarding paying this bill. Pete was then instructed to get some quotes for the fence around the diamond at Horn on the first base side. Men's Softball Tournament Due to Saturday night's rain, games were not able to start at 8:00 AM. A parks staff member notified the league director that they would have to postpone game time for a couple of hours. The league manager decided tocancelinstead. The Parks Department then got calls as to why games were cancelled. This was the league director's decision; not the Parks Department. Minutes, Parks & Recreation Board Meeting, July 16, 1984, page 3. Electrical Situation at Mill Valley Complex The source of the problem that caused the generator to burn up has been traced to the fact that a 15-amp circuit breaker was installed in the system instead of an 8-amp breaker. This was the inspector's fault or the contractor's fault and not the planner's. Update on Horseback Riding on Right-of-way Request Under no circumstances will the Electric Company allow horseback riders on their right-of-way, only biking, hiking and cross-country skiing are allowed. Recreation MHS Pool A petition was presented to the Board which was initiated by the mothers of children and tot swimmers. They feel the railing on the upper deck by the locker roomy at the high school pool is unsafe. The.youngsters could slip and slide through the rail area and fall. The Board recommended that the school ioard look at this problem and note the fact that there should probably be a toe plate by the railing. This is OSHA code. Class Change Fee Policy Jackie felt that a policy should be initiated in which participants are charged for changing classes due to their own inappropriate scheduling. This has been occurring often lately and is taking staff time and paper work. Richard Manchester moved to adopt a policy to charge $1.50 for the processing charge for changing of classes by the public. Carl Wauer seconded the motion and it carried. Dandilion Study Committee Update Mr. Masterson is presently ready to sell and it was the opinion of Carl Wauer, that if the city doesn't move soon, the land will be sold and the city will lose the opportunity to purchase it. Negotiations,are still underway. ADJOURNMENT: Carl Wauer made a motion to adjourn the meeting at 8:48 PM. Vickie Hauser seconded. Motion carried. Respectfully submitted: JOE WEITZER, Secretary sjdfl-25-84 cc: Board Members, Mayor, Aldermen, City Clerk, Jackie St. Mary, Peter Theis, THE SUN.