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PRB022084minutesMINUTES PARKS & RECREATION BOARD MEETING CITY OF MUSKEGO FEBRUARY 20, 1984 The monthly meeting-of the Parks and Recreation Board was called to order at 7~37 p.m. by Mr. Arrowood. PRESENT: Richard Arrowood, Vickie Hauser, Carl Wauer, Karen Wesell, Peter Theis (Parks Supervisor), and Jackie St. Mary (Recreation Supervisor. ABSENT: Joe Weitzer, Ralph Tomczyk, Richard Manchester. GUESTS: Duane Mlachnik, Jr., Harry Udvare, Wil Vidal, and Ron Ford. The minutes of January 16thwereamended under Mill Valley Diamond Request. The minutes should have read June 22, 23, 24 or June 23, not July. Also, the MAA (Muskego Athletic Association) has withdrawn their consideration of a raised pitcher's mound at Bluhm II at this time. The January 16th minutes were then approved as amended. PERSONAL APPEARANCES: Duane Mlachnik--Tournament Request The request to use Mill Valley on June 23rd and 24th, (Saturday from 9:00 a.m. to 10:00 p.m. and Sunday from 9:00 a.m. to 2:00 p.m.) and Jensen on Saturday, the 24th, from 9:00 a.m. to 7:00 p.m., was once again presented. Mr. Mlachnik asked that the Board reconsider their earlier denial of a softball tournament for the benefit of a touch football team he represents. Carl moved to approve the request of Mr. Mlachnik pending Mlachnik's acceptance of the tournament policy to be established by the Parks and Recreation Board and the use of August 4th and 5th as raindates for their tournament. The motion was,seconded by Vickle Hauser and then carried. Muskego Athletic Association Mr. Harry Udvare appeared on behalf of the MAA to discuss the following: A. A donation from the group to have a section of fencing 21' long and 10' high-placed between the backstop and dugout on all.three-fields .-at Mill Valley ball complex. A request was made to have Peter obtain a price quote on this type of project renovation. l He was requested to also get an optional quote on the Bluhm fields for better protective fencing in the dugout areas. Minutes, Parks and Recreation Board Meeting, February 20, 1984, page 2. B. The MAA would also like to request that Peter get a cost on skinning the diamonds at Mill Valley. This would include taking the existing infield area on each diamond and renovating by possibly taking off 13" of existing topsoil and filling with better infield mix. It was mentioned that since league games begin on May 7th this would not allow time to attempt the project in the spring, especially since teams want to begin practicing in April. It would have to be a Fall project. C. The MAA has also chosen to appear before the Finance Committee to request two additional employees. This would consist of one 40-hour person for 14 weeks, and one 32-hour (approximately) person for 6 weeks. Also, this person would work approximately one 40-hour week. The HAA's request was to hire an employee to start 4124184 but they felt that if Peter could get someone before that date, that would be acceptable. Fun-Fest, Mr. Vidal Mr. Wil Vidal appeared representing the Little Muskego Lake Association with their request regarding the use of Idle Isle to hold their annual Fun-Fest on July 13th, 14th, and 15th, 1984. The LMLA questioned why they had to pay for a lifeguard in 1983 when they did not have to do so in the past. The Board questioned what the funds raised through this function were earmarked for and what had been done with those funds regarding lake restoration. Mr. Vidal responded that the following items were purchased in 1983 from the funds raised: 1. A truck was purchased for the weed harvesting program. 2. Twenty (20) picnic tables were purchased and donated to the City. 3. Construction of 5 or 6 signs for water use regulations were built and placed around the lake. A layout of the proposed Fun-Fat was presented. It was noted that parking on the grass was always questionable depending on the weather. Carl moved to approve the dates of July 13th, 14th, and 15th for the LMLA Fun-Fest based on the guidelines as established in previous years. Vickie seconded, and the motion then carried. A citizen questioned if the appropriate tax is being paid by the LMLA for parking fees collected by the LMLA at Fun-Fest. Chairman Arrowood then stated that with permission, he would like to move to the Department Reports. There being no objection raised, the Board then moved to the Parks Report on the agenda. DEPARTMENT REPORTS: Parks Tournament Request Policy Pete presented a form establishing a policy for tournament requests for use of the facilities under the jurisdiction of the City and the ballfields Minutes, Parks and Recreation Board Meeting, February 20, 1984, page 3. at Mill Valley and Bay Lane. A Board member questioned whether the fees were a little high for our citizen's use of a ballfield, for our tournament policy, since they are alreadypayingthrough their taxes for the ballfields. It was discussed and the idea that if the league makes a donation to the Parks and Recreation Department, with the Board's permission, the fees could then be waived by the Board. Karen moved to adopt the policy as presented ~by the Parks Supervisor. Vickie seconded the motion which then carried. League..Ballfield Requests Regarding league requests for the use of ball diamonds, Pete saw the following as major concerns: A. Compensation for personnel after 4:00 p.m. and on weekends. The Board recommended getting an opinion from the city insurance agent regarding the liability for the use of city equipment and/or vehicles during that time. B. Key deposits ($25.00) for lights at Mill Valley to be retained until all keys as issued are returned. Karen moved to adopt a policy requiring a $25.00 deposit per key to be returned when all keys, as issued, are returned. Carl seconded and the motion carried. Cat-1 then amended the motion to include all building keys (not just the light keys) and that any additional keys requested (above the one per league per facility) that the City would have to have made per the request, leagues would be charged for key(s) for each facility requested and the keys would become the property of the City at the end of the season. If keys are returned, there would be no additional charge. Vickie seconded. Motion carried as amended. Carl then moved that any one league not be assessed more than a maximum security deposit of $50.00 for total number of keys requested. Vickie seconded. An organi- zation would still be liable for additional expenses plus the loss of deposit if keys are not returned. Motion carried. _ Karen moved forxdding Bluhm, Kurth, and Demon to the building usage policy and also added the stipulation that adult supervision for all minors using any of the facilities be required. Vickie seconded. Motion carried. Karen then moved to approve the presented ball diamond master plan which was amended by the Recreation Supervisor to include Bluhm III on Wednesdays for the men's league and the addition of Jensen Field for the men's tournament. Carl seconded. Motion carried. Recreation Report Correspondence--Request for Fee Waiver Karen moved to waive a fee of $15.00 for dance lessons for an individual's daughter, but not the mother's fee. Carl seconded and the motion carried. Minutes, Parks and Recreation Board Meeting, February 20, 1984, page 4. l Requests for Refunds Three~~requests for refunds were presented to the Board for the following reasons: <ij Compound fracture of finger (a gymnastic program); (2) Broken bone in foot (gymnastic program); (3) Child would not participate (gymnastic program). Karen moved to deny the three requests for refunds. Vickie seconded. Motion carried. OLD BUSINESS, NEW BUSINESS, OTHER BUSINESS: Naming of Park After several ideas, Carl moved to name the Lake Meadows/Lake Demon area park "Demon Park". Karen seconded and the motion carried. Demon Park Update The bid opening was delayed until March 14, 1984. It was felt that better prices could be obtained with more time for the contractors, etc. This was the general consensus of the contractors at the pm-bid meeting. Also Peter has been working with Susan from HNTB regarding the addenda going out. There were certain areas that needed clarification. It was agreed by all parties (HNTB and The City) that the extension would not interfere with time schedules as no actual work would be started before April 1, 1984. Bluhm Park Copies of the United States Department of Interior letter were presented to the Board members indicating the U. S. Department's approval of the revised master plan as submitted by the City, with the stipulation that they be provided a better description of the area. The City requested that our city engineers, Ruekert and Mielke, write a legal description of the area and provide a map. The information was received and presented to the Board. Two copies of this information were forwarded to Tom Blots, the Southeast District Aids Specialist. Parks The parks supervisor indicated that at the information hearing for "Demon Park", some people had questioned the park closing hours. They felt 11:OO p.m. was too late, especially since there are no lights planned for the park. Peter was questioning whether the Board wanted to change the current ordinance which lists park hours as 5:00 a.m. to 11:OO p.m. It was decided toxmt change the hours at this time. Registration Fees The concept of discount specials for registration fees was presented by the recreation supervisor. It was felt that those people registering on the two "special registration days" be assessed a certain fee. Anyone registering after that time would pay a $1.00 fee more per program charge Minutes, Parks and Recreation Board Meeting, February 20, 1984, page 5. because of the extra staff time required to take the later individual registrations. Carl moved to allow discount specials for registration fees. Karen seconded and the motion carried. Employees Jackie requested the approval of additional employees for the basketball and gymnastic programs, due to increased enrollment in those programs. Carl moved to approve employees as presented and Vickie seconded. Motion carried. Industrial Park The general consensus of the park board was that as long as it was legal, the Industrial Park park and attached lots could be sold, as there.was, a strong indication by businesses in the industrial complex that they would support the sale. PO01 A group from the Mukwonago area had called the Recreation Department re- garding possibly using the MHS pool for lessons for their area residents. Children would be bussed in. In previous years, they had used the Union Grovepool, but it has closed. They are willing to pay a rental fee. The Board directed the recreation supervisor to discuss the situation with Superintendent Matheson for any concerns the school district might have. ADJOURNMENT: A motion to adjourn was made by Karen Wesell at 1O:lO p.m. Carl seconded. Motion carried and meeting adjourned. Respectfully Submitted, JACKIE ST. MARY for JOE WEITZER, SECRETARY sjd/2-23-84 cc: Board Members, Mayor, Aldermen, City Clerk, Jackie St. Mary, Peter Theis, THE SUN. PA RKS As.VD RECRE.4 TfOrV --i-PA RTVENT WI62 66200 Racine Avenue. Muskego, WI 53150 Phone: (414bE‘3-2660. Ext. 50 ! Memorandum TO: Mayor Salentine DATE: Harch 23, 1984 FROM: Peter Theis RF,: LOCHCREST LOT Parks Supervisor At the February 6, 1984, special meeting of the Parks and Recreation Board, their support was given to the report submitted by the Committee to Study Dandilion Park and Other Lake Accesses. Included was the support of Section m, #2 which had to do with funding through the sale of a property at Lochcrest Boulevard. The minutes of that meeting have since been lost so this memo has been written. sjd