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PRB121784minutesMINUTES PARKS AND RECREATION BOARD MEETING, CITY OF MUSKEGO Monday, December 17, 1984 The monthly meeting of the Muskego Parks and Recreation Board was called to order at 7:00 PM by Richard Arrowood. PRESENT: Joseph Weitzer, Vickie Hauser, Richard Arrowood, John Schaal, Alderman Nilsson (made an appearance but left due to city business which had come up during the day), and late arrival, Don Kangas. Jackie St. Mary, Recreation Supervisor, and Peter Theis, Parks Supervisor were also present. ABSENT: Richard Manchester SPECIAL GUESTS: See attached yellow sheet. PERSONAL APPEARANCES Muskego Historical Society--Sharon Erdmann appeared before the Board to voice some concern that the lease agreement does not meet the requirements which she feels the Historical Society needs. Ms. Erdmann felt that some of the requirements which the Historical Society wants fulfilled through the Parks and Recreation Department are the weed control of driveways and gravel walkways, lawn cutting and trimming, and general maintenance at the Old Town Hall and the Historical Park. Also, she requested that the parks department be responsible for turning the water pumps off and bleeding the pipes for the winter at the Historical Park and Old Town Hall. Mr. Arrowood felt, and the Board agreed, that they should examine the master plan at the January meeting to point out where the plan was not followed. The feeling was that the Parks and Recreation Board should have some control over what is done on that site and at the Town Hall. The Historical Society will be placed on the agenda for the next (January) monthly meeting. Praise Fellowship-- Rev. Greg Waldoch came before the Board to ask for a renewal of their lease of the Denoon Senior Center. The Board asked the group what their future plans included. Reverend Waldoch said that in October, they had been looking to establish their base in Muskego, and in January they would begin looking for a site to build or establish as a site for Sunday services. Jackie St. Mary voiced some concern stating that the group may have exceeded their privileges in that they held a pot luck type dinner leaving the facility in an uncleaned condition. The group had stated in the original lease agreement that they needed the building for church services. The feeling was that the pot luck dinner was not a church service. Also, equipment is being stored in the basement. Mr. Arrowood noted that in the original lease agreement, it was orally stated that this group (Praise Fellowship) would be legally responsible for loss Minutes, Parks & Recreation Board Meeting, December 17, 1984, page 2 or damage of equipment and any personal liability that might be incurred. Reverend Waldoch then made the following requests which he felt would help his program. First, he asked that the group be allowed to use the basement of the Demon Center for their services. Secondly, he requested the use of Sunday evening and Thursday evening for night groups and adult prayer groups. Finally, he requested the use of the facility for a New Year's Eve service. It was also noted that members were setting up the facility for services the evening before. This practice was not originally allowed and should not be continued. The Praise Fellowship Congregation should only be in the facility during,the approved hours. Vickie Hauser moved to approve an extension of the lease, contingent upon a lease to include liability and equipment insurance being drawn up between the city and the group, until June 1985. The motion was seconded by Don Kangas and carried. Don Kangas moved to allow the Praise Fellowship Congregation to use the facility between 5 PM and 10 PM on Sunday and Thursday nights, at a cost of $10.00 per night, John Schaal seconded the motion and it carried. Don Kangas moved to allow the Praise Fellowship Congregation the use of the Denoon Center building on the evening of New Year's Eve, between 8 PM and 1 AM. Vickie Hauser seconded and the motion then carried. WRITTEN CORRESPONDENCE The Board is awaiting the School District's response to correspondence concerning the leaking roof at Denoon and the pool usage policy submitted for their review. The School Board is reviewing the Parks and Recreation policy at their meeting tonight; therefore, the Parks and Recreation Board will review and finalize all policies at the January meeting. OLD BUSINESS As previously stated above, approval of policies will take place at the January meeting . Jackie St. Mary added that the department registration policy should include a statement that says "the Recreation Staff will come upstairs to register any handicapped individuals". DENOON PARK UPDATE Due to weather conditions and the close of the construction season, Howard, Needles, ~Tammen, and Bergendoff recommended an extension on the Park completion date for the contractor. Susan Becker of HNTB wrote a letter which was submitted to the Parks and Recreation Board which asked for an extension on the deadline to July 1, 1985. The letter outlined the work still to be done. Also, she noted the problems with the drainage and did offer some solution. However, the work to be done will not begin again until around May lst, 1985. The Board voiced great concern about leaving the retention ponds open and unfenced. The Board was in strong agreement as to fencing in these ponds Minutes, Parks & Recreation Board Meeting, December 17, 1984, page 3 and taking the cost to the Finance Committee for approval. The cost should be included along with the costs of diverting the water. Peter noted that he received some requests to plow the Denoon Park entrance for the ice fishermen. The Board felt this request should be denied due to the fact that the park is not completed and therefore, not open to use by the public. Handicap Accessibility --Jackie and Peter submitted a handicap accessibility cost factor for improvements to bring the park and recreation facilities UP to code, as requested from the November meeting. The Board felt that Peter should come back to them with a list of things he felt he could provide with the present budget, a list of things he could do with Finance Committee approval, and a final list of those things he would have to budget for next year. RECREATION REPORT The recreation department will have an intern (Renae Daymond) working in the department through May. She is a Recreation student at UWM. Jackie presented an idea for a TV Cable program to promote the recreation programs. The possibility of having a club or audio visual group from the community and high school filming different programs and having them broadcast over the local TV Cable station, was presented. Jackie stated that the Dance program will be using the Whitnall School District Auditorium for the dance recital this Spring due to the anticipated increase in the number of students and lack of space availability at the Muskego High School Kreuser Theatre. There will be Snowmobile/Hunter Safety courses offered this year. The Recreation Department will be taking care of the registrations and the courses will be co-sponsored. The Icetronauts are co-sponsoring the Snowmobile Safety Course. OTHER BUSINESS The Board will be reviewing the lease between the Historical Society and the City on their own and will make notes and cormnents to be discussed at the January meeting. ADJOURNMENT A motion to adjourn was made by Vickie Hauser. Don Kangas seconded. Motion carried,. Meeting adjourned at 9:52 PM. NEXT MEETING JANUARY 21, 1985, 7:00 PM l/8/85 ff