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PRB041684minutesMINUTES PARKS & RECREATION BOARD CITY OF MUSKEGO MEETING OF MONDAY, APRIL 16, 1984 The meeting was called to order at 7.02 PM by Mr. Arrowood. PRESENT: Richard Arrowood, Carl Wauer, Karen Wesell, Richard Manchester, Jackie St. Mary (Recreation Supervisor). ABSENT Joe Weitzer, Vickie Hauser, Ralph Tomczyk, and Peter Theis, all excused. The minutes were approved as mailed. PERSONAL APPEARANCES A. Waterbugs - The Waterbugs appeared regarding their request for use of Idle Isle Park for shows and practices. The Board reviewed the sub-committee's options with the Waterbugs. The Waterbugs brought only some of the requested information, (check for replacing waterway marker), hoping the Board would react to their requested dates at this meeting. Karen moved to adopt the agreement as outlined by the special sub-committee The motion was seconded by Richard Manchester but was then defeated. Richard Manchester then moved to accept the sub-committee recommen- dations except for the dates. Dates requested by the Waterbugs would be accepted with the exceptions of June 2nd and 16th. Carl Wauer then seconded the motion and it carried. Karen then moved to adopt option one that the certificate of insurance and copy of the DNR permit be in the hands of the Parks and Recreation Department before use of Idle Isle Park and the pier being placed at Idle Isle Park. Motion carried. The Board reviewed the Waterbugs request for widening the pier to 16' wide by 40' long. Mr. Manchester moved to approve the 16' x 40' dock, The motion failed for lack of a second. After further discussion, Mr. Manchester moved to approve the request for the 16' x 40' dock. Carl Wauer seconded and the motion carried B. FUN FEST Guidelines - Mr. Wil Vidal appeared before the Board to review the guidelines which the LMLA presented to Peter Theis in writing. The only concerns were with the following specific items; Minutes, Parks & Rec.Board Meeting of 4/16/84 - Page 2 1. In regard to "in case of rain", the decision for parking on the grass will be made by Peter Theis and/or members of the Parks and Recreation Board. 2. Concern was expressed about the statement re- garding the launching area. It was agreed that once the boat/trailer parking area is filled, people can still launch their boats. However, they will have to park someplace else. 3 Who's going to handle the parking? A letter was read by Wil Vidal regarding LhlLA's procedure and operation used in previous years. Carl stated that he would like a responsible contact person handling the parking on the island in addition to Mr. Vidal, someone in the association Karen moved to have the city run the parking at Fun Fest. Due to a lack of a second, the motion failed. The Board decided not to handle the parking situation at Idle Isle and allow the LMLA to continue collecting the fees. Hours for collection of fees are 1O;OO AM-9 00 PM. On Friday they are 4 00 AM-lo:30 PM, Saturday from 11 00 AM-10 00 PM and Sunday from 10 00 AM-g.00 PM. Jackie stated that she was concerned about the $1.00 fee charged. Richard Manchester moved that the Little Muskego Lake Association Fun Fest committee follow the city's policy for v.50 for city residents and $1.00 for non-city residents. Karen seconded. Motion carried. 4 Swimming lines cannot be taken in more than 10 minutes prior to the Waterbugs Ski show(s). It was requested that guidelines be available at the entrance of the park, whether in a sign or just written, so all people would know what they are. C. Ron Ford - Mr. Ford appeared with concern that approval was given for the U.S.S.S.A. women's tournament for June 2nd and 3rd at Mill Valley. Once the permits were submitted to Mill Valley for use of the fields, the principal at Mill Valley School informed the Recreation Office that on June 3rd the school has their annual picnic from 11:30 AM - 5 30 PM,and therefore, we could not use the ballfields. Karen moved that resolving dates for the tournament should be worked out between Mr. Hoth and Jackie St. Mary. Carl Waver seconded. Motion carried. Minutes, Parks & Rec. Board Meeting of 4116184 - Page 3 D. Dave Ludwig - Mr. Ludwig is the owner of property that abuts the City's Guernsey Meadows Park property. There is an erosion problem through the park area and through Mr. Ludwig's property, which results in silt being fed into Big Muskego Lake. He is attempting to get this problem corrected with help from the DNR. He would like to take a pickup truck with hay back to his property and would kneed to get access to his property through this park area. He is requesting access to city park property with a motor vehicle. Carl moved that Mr. Ludwig work with Peter Theis to work out an access into the park to reach his property for this purpose. If any agreements cannot be worked out in this manner, Mr. Ludwig should come to the Board with his request. Richard Manchester seconded the motion and it carried. E. Land O'Lakes - A request for use of the concession stand at Horn Park was submitted. Carl Wauer moved to approve the use of the concession stand for selling of beer, food and soda and that the park be cleared no later than 13 hours after the completion of their game, which is the same agreement as last year, Karen seconded the motion. Motion carried. F. Muskego Athletic Association - A request from the Mus- kego Athletic Association for a full waiver of the fee for bases ($30.00/set of bases) be considered for their organi- zation. Karen Wesell moved to approve a waiver of the fee which would have been $120.00. The bases must be returned at the end of the season or a fee would then be charged. Mr. Manchester seconded the motion and the motion carried. The association has informed Pete that they are going to purchase two sets of bases Per year which would mean that in three years they will not require the use of any bases from the Parks and Recreation Department. The Board was also informed that a meeting is scheduled for April 23rd between Mr. Matheson and Mr. Harry Udvare of the MAA, to discuss the fencing situation at Mill Valley School. Mr. Matheson has a copy of Pete's blueprint indicating exactly what the MAA's intent is for improving the fencing of the area. A request for storage area eat Mill Valley was also discussed. Karen moved to approve the use of the storage box at Mill Valley for the MAA. Carl Wauer seconded the motion. Motion carried. Minutes, Parks & Rec. Board Meeting of 4116184 - Page 5 The Board reviewed the 1984 senior citizen trips as prepared by the Recreation Supervisor. They felt it is a good pro- gram for the senior citizens. ADJOURNMENT Karen moved to adjourn the meeting at 10 40 PM. Mr. Manchester seconded the motion which then carried. Meeting adjourned. Respectfully submitted, Jackie St. Mary, for Joe Weitzer, Secretary ff - 4123184 Minutes, Parks & Rec. Board Meeting of 4116184 - Page 4 G. Muskego Track Club - A request was received from the Muskego Track Club to use the Muskego High School track for their club training. They requested the dates of May 29th thru July 29th, 1984, from 5 00-7 30 PM. An arrangement with the department, as was implemented last year, was requested. A $100.00 deposit was set. Mr. Manchester moved and Karen seconded to set a $100.00 deposit for the group. The motion carried. H. A request for use of Jensen Center on June 24th for a card club annual picnic was reviewed. A group of 50 people was expected. The Board verbally agreed that any group requests larger than 50-60 people, be brought for their appro- val. Approval for this group was granted. OLD BUSINESS A. Discussion on including electrical hook up fees for the Leisure Park across from the City Hall took place. Carl Wauer moved to include these fees in the department budget for 1985. Richard Manchester seconded the motion. Motion carried. B. Dandilion Park - Carl reported that the committee had met and had authorized the expenditure of not more than $1,000 for soil borings on Idle Isle. The sale of the following park property was also discussed 1. Parkland Plaza (15 acres), 2. Ridges (27 acres), and 3. the Industrial Park (3 acres). The Board should look into the legalities of the sale of park properties from land dedication. Land dedications from ori- ginal plats and conditions should be researched by Peter and reviewed at the next meeting. DEPARTMENT REPORTS Parks - Pete reported to Richard Arrowood regarding the tractor status. He reported that all items were approved by the Council. The tractor was in but Peter felt that it would be best to wait for the attachments and have all delivered at the same time. Recreation - The Board reviewed the proposed programs for Summer of 1984 and are in agreement with all programs sub- mitted by Jackie St. Mary. It was noted that Audrey Luedke, the Title V senior coordinator, died on April 3, 1984. The seniors are volunteering to keep things going as Audrey had planned. Jackie requested vacation time for the week of April 23, 1984. . - - _ .-. _ _~. --_-