PRB100383minutesMINUTES
PARKS & RECREATION BOARD MEETING
October 3. 1983
The rescheduled Board meeting was called to order at 7:00 PM by
Mr. Richard Arrowood, president.
PRESENT: Richard Arrowood, Vickie Hawser, Joseph Weitzer, Richard
Manchester, Carl Wauer, Jackie St. Mary (Recreation
Supervisor), and Peter Theis (Parks Supervisor).
ABSENT: Karen Wesell, Ralph Tomczyk
APPROVAL OF MINUTES:
Minutes of August 15th, September 8th, and September 26th were
approved.
PERSONAL APPEARANCES:
Reverend Norwood was not present but Jackie St. Mary presented his
request to use the Demon Senior Center to "spread their Baptist
faith" to the area. After a brief discussion Richard Manchester
moved to deny the request. Carl Wauer seconded. Motion carried.
WRITTEN CORRESPONDENCE:
Fee Waivers for recreation program participants - Two requests
for the waiving of fees came before the Board. It was noted that
both parties were enrolled before in previous programs. The
Board discussed the situation and it's policy of waiving fees for
hardship cases. It was also noted that part of the idea of recrea-
tion is to help the public and get people involved. Cost should
not be an issue. Carl Wauer moved to waive the fees. Richard
Manchester seconded and the motion carried.
Attorney notification of claim by Barbara Chapman - Barbara
Chapman was injured at Mill Valley School diamond complex during
the MAA All Star baseball game. She has attorney Paul J. Milaeger
representing her in her case for the recovery of injury treatment
costs.
OLD BUSINESS:
Review of Dandilion Park Study Committee Rough Draft - The Board
discussed the rough draft submitted to it by the Dandilion Park
Study Committee. A couple of different things were discussed.
It should be noted that Jerry Cahak's school project which involved
plotting a park on the Dandilion Park area was never approved by
Minutes, Parks & Recreation Board Meeting, October 3, 1983 - Page 2
the Board even as a possibility for development. Also, when
purchasing park land, in the past, it was never put on a referendum
and therefore, it is the Board's feeling that this purchase should
not be a referendum either.
Review of Bluhm Park - The sale of the lots on the north side of
McShane has been questioned by the DNR as violation of their "conver-
sion policy". The DNR requested that the city revise the master
plan that was originally submitted to them for LAWCON funds because
the rules and regulations of the original project were violated.
This will be submitted so that we can resolve the situation. Richard
Manchester made a motion to recommend to the planning Commission &
Common Council the approval of the revised Bluhm Park project masterplan
as submitted. Carl Wauer seconded the motion and it carried.
Bluhm Park Project Totals -
$4,599.28 was transferred in September of 1982 from Park d&dic&fion
account to Capital Budget account.
$3,976.67 total "ver expended*
$ 622.61 appears to be leftover in this account. Will see what the
auditors find before request transfer back to Park Dedication
Account.
X$1,886.05 "ver expended
817.62 Schreiber
1,293.OO benches
$3,976.67 total over expended
RECREATION BUDGET:
Jackie submitted her capital and operating budget. She commented that
so far her capital budget had been approved except for the tennis back-
board. In the operating budget Jackie is asking for the part-time
secretarial time which had been cut back last year. Also, she is
asking for her clothing expenses back. This is to help identify staff
members by supplying them with shirts. Carl Wauer made a motion to
approve both the operating and capital budget for the Recreation De-
partment. Vickie Hauser seconded the motion and it carried.
PARKS BUDGET:
Capital Budget - The ball diamond tractor was approved as long as the
money can be obtained through TIF. Playground equipment and a bubbler
were approved at Bluhm Park. Fencing for the street side at Lions
Park was approved as was the asphalt walkway at Mill Valley. Peter
also included a budgeted cost for T-shirts for his employees. The
Board again felt strongly in favor of having the employees identified.
Richard Manchester made a motion to approve both the capital and
operating budget for the Parks department. Vickie Hauser seconded
and the motion carried.
Minutes, Parks & Recreation Board Meeting, October 3, 1983 - Page 3
lAKE MEADOWS PARK:
After discussion and evaluation of both offers for hiring of a planner/
consultant, Carl Wauer made a motion to recommend to the council to
accept the Howard, Needles, Tammen, and Bergendorf agency, and that
the engineering cost of the Lake Meadows project not exceed $14,700
for the $260,000 total project cost. Richard Manchester seconded.
Motion carried.
REVIEW OF POLICE DEPARTMENT MEMO:
Pete has brought to the attention of the Board that there seems to
be inconsistencies and discrepancies with signs at Idle Isle. The
Board suggested that Pete answer the memo explaining what is going
on over at the park and if the police department needs further direc-
tion they should get in touch with Pete as to what should be done.
MAA REFUND REQUEST ON DONATION:
The MAA has requested the sum of $123.28 from the Parks department
for the unused portion of the donation to hire a summer ball diamond
employee. The Mayor is handling this request.
FALL PROGRAM REGISTRATION:
Jackie noted that in the exceptional swim class, the turn-out was
very good. Because in the past a one-on-one relation worked out
well, Jackie called on the high school to get volunteer help for
the class. The response was good and she has enough volunteers
to help with the class.
FALL PERSONNEL:
Jackie submitted a recommended employee list. After Kris Frank
was added as a girls basketball assistant, Vickie Hauser made a
motion to approve the list of employees submitted. Richard Manchester
seconded. Motion carried.
PARENTAL INPUT:
Parent disapproval regarding soccer registration - A parent called
the recreation department to complain about her son not being able
to play in this Fall's soccer program. Due to late registration
and previous people being turned away, the Board felt Jackie handled
the situation correctly.
REQUEST TO ATTEND STATE CONFERENCE:
Richard Manchester made a motion to approve Jackie's request to attend
the state conference. Vickie Hauser seconded. Motion carried.
ADJOURNMENT:
A motion was made to adjourn the meeting at 8:58 PM by Carl Wauer.
The motion was seconded by Vickie Hauser. Motion carried.
RESPECTFULLY SUBMITTED,
JOE WEITZER, Secretary
ff-10/18/83