PRB110783minutesMINUTES
PARKS & RECREATION BOARD MEETING
November 7, 1983
The monthly meeting of the Board was called to order at 7:05 p.m. by
Mr. Richard Arrowood, president.
PRESENT: Richard Arrowood, Richard Manchester, Vicki Hauser, Ralph Tomczyk,
Carl Wauer, Peter Theis (Parks Supervisor) and Jackie St. Mary
(Recreation Supervisor).
ABSENT: Joe Weitzer, Karen Wesell.
GUESTS: Ray Christianson
APPROVAL OF MINUTES:
Minutes of the Board Meeting held October 3, 1983, were approved as mailed.
COMMUNICATIONS:
Personal Appearance
Land O'Lakes
Land O'Lakes representative Scott Kloskowski petitioned the Board for use of
the building at Idle Isle for an Iceball Tournament, tentatively scheduled
for February 4 and 5, 1984. The building will not be heated, nor will the bath-
rooms be available for use at that time. They provide portable toilets and
use a space heater to warm the building. The building acts as a windbreak for
participants to get out of the cold. Discussion followed regarding any
problems that may arise or occur as last year. The main problem which might
arise would be parking on the street as occurred last year. They would
anticipate parking on the ice, but weather would not allow this last year. They
will obtain the permits for the beer as required by the City. A problem with
parking can be anticipated if we get alot of snow. Richard Manchester moved
to approve, Carl Wauer seconded, to approve their request for use of the building
that weekend. Motion carried.
Lake Meadows Park/HNTB Representatives
Ed Purcell, Susan Becker, representatives of HNTB, appeared to meet with the
Board to discuss when to begin the project. HNTB is looking for some direction
as to what priorities the Board has with the park.
Minutes, Parks & Recreation Board, November 7, 1983, page 2.
Lake Meadows Park/HNTB Representatives (Continued)
Several prime concerns on the project were expressed as follows and may affect
the budgeting of the project.
Priorities that need to be considered are:
1. Two pedestrian bridges, and
2. Evaluate the access points to the lake channel for boat launch.
HNTB questioned whether there have been any flood insurance studies of the lake
done? "Not that anyone knew of."
Project discussion continued on the following items:
3. Possibly consider the lots, which lead from Lake Meadows subdivision
to the park, in terms of landscaping, etc. that would protect the
homeowners on either side from park participants trespassing on their
property. Keep these neighbors in mind.
4. Tenniq court(s): Need to watch their location in regards to the
wooded area.
5. With the parking and access from Crowbar, a base bid with gravel; and
then optional paving. With the plan, as prepared by Dr. Mangiamele,
the Board was not sure if they would like the U-shaped parking area
off of Crowbar. Possibly flip-flop the parking area (north one) and
the soccer field for better traffic control and closer access to
activity areas.
6. Some designation of boundary between Roland Haut's property and the
park property. A comparison will be made between a split-rail
type fence and a nursery-type hedge for cost. Use something economica
so not to take away from actual activity areas that could be provided.
Timetable for the project was set up. It is hoped that the bid documents
and specifications would be available to bidders on February 1, 1984, with the
bid opening scheduled for February 15, 1984, and Board and Council approval
by the end of February. Starting date for construction would be mid-March
or the beginning of April, 1984. Construction documents should be completed
by January 2, 1984.
After some discussion on the timetable for the design development, it was agreed
to initiate design development by December 5, 1983, so that it would be
available for an informational hearing on the park project with community
residents on December 14th at 7:00 p.m. at City Hall. Final design development
could then be completed by December 16th. The Board will hold their monthly
meeting on December 12th to review with HNTB representatives their design before
the public meets with the Board on the 14th.
Site analysis will begin November 14th. Ed and Susan will submit a timetable
for the Board based on the discussion of the Board's meeting tonight.
Minutes, Parks & Recreatidn Board, November 7, 1983, page 3.
Lake Meadows Park/HNTB Representatives~(Cpntinued)
HNTB needs from the Parks and Recreation Department the following materials
as agreed to in the contract agreement:
1. Base maps (mylar maps),
2. Property description (deeds),
3. Aerial photography done by SEWRPC (straight down shots),
4. Zoning stipulation,
5. Any restrictive covenances,
6. Subdivision layout approved by Plan Commission. Oak Meadows proposal
even though it is not an active development at this time.
OLD BUSINESS:
None.
DEPARTMENT REPORTS:
Parks Report
Budget Status
l Peter presented his.report on the status of the Parks budget after review by the
Finance Committee for the operating and capital budgets that will go to the
public hearing on Monday, November 14th.
Idle Isle Sign
Peter presented a layout of a sign for Idle Isle which listed the rules and
regulations for the park. He now has it being looked at for a cost estimate
proposal. It has also been reviewed by the Police Department personnel so
that it is enforceable by their personnel.
Recreation Report
Fall Staff Approval
Jackie presented for approval the names of three more employees to be
added to the Fall staff; two people for men's basketball program as score-
keepers/timers and one person to supervise the pool activities. Ralph Tomczyk
moved to approve the new employees. Richard Manchester seconded. Motion
carried.
Budget Status
l
Jackie presented her operating budget noting that $200 for the senior citizens
was taken from the budget. Her budget will be presented at the public hearing
as presented except for the reduction of $200 in that account.
Minutes, Parks & Recreation Board, November 7, 1983, page 4.
Recreation Report (Continued)
l League Program status
The basketball and volleyball leagues have increased from last year. Excellent
response by our residents for these adult activities.
Special Olympics Swim Program
Jackie will be helping the special swim class get involved in the Special
Olympics swim program. There will be no additional expense to the City.
NEW BUSINESS, OTHER BUSINESS:
Title IV Senior Citizen Position
The position of Title IV senior citizen will be cancelled due to the lack of
interest in someone to fill the position.
ADJOURNMENT:
At 8:58 p.m. a motion to adjourn was made by Richard Manchester and received
a second from Carl Wauer. Motion carried.
Respectfully submitted,
JOE WEITZER, SECRETARY l sjd/lZ-l-83
cc: Board Members, Mayor, Aldermen, City Clerk, Jackie St. Mary, Peter Theis,
THE SUN