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PRB021681minutesMINUTES PARKS & RECREATION BOARD MEETING February 16, 1981 The meeting was called to order at 7:30 P.M. PRESENT: Richard Arrowood, Richard Manchester, Carl Wauer, Tom Raimann, and Jackie St. Mary, Recreation Supervisor. ABSENT: Michael Weed, JoAnn Kehl, Karen Wesell The minutes of the Janu_ary 19 meeting were approved as mailed. PERSONAL APPEARANCES Mr. Jack Anderson, representing the Muskego Yacht Club, was present to request the use of Idle Isle on May 16 and 17 for a regatta. This would be before official opening of the park use for the season. Mr. Manchester moved to approved the request and Mr. Wauer seconded the motion. The motion carried and the facility will be open for the event. DEPARTMENT REPORTS Parks A final payment request by Struck & Irwin has been received. Its payment in the amount of $1,375 has been approved by Dave Schreiber & Associates since the fencing is now completed. Mr. Manchester moved to recommend the Finance Committee approve the request and Tom Raimann seconded the motion. It was carried. Correspondence from Dave Schreiber regarding a cost breakdown for the Finance Committee of a request for additonal payment to him was discussed. The payment in question had been approved by the Park Board. However, action on the matter was tabled until the next meeting in order to facilitate further study of the contract. Discussion of the bill submitted by Mr. Earl Cook for $200 for 187 hours of work followed. The Board agreed that $200 was a minimal payment and will urge the Finance Connnittee to approve payment of the bill. Mr. Cook had asked the Board to determine the fee. He did not donate his time. A bill from Dave Schreiber was introduced but payment of same will be held up until the contract is clarified and the balance of the account is straightened out. Minutes, Parks & Recreation Board Meeting, February 16, 1981, page 2. DEPARTMENT REPORTS (CONTINUED) l Parks (Continued) A request by St. Leonard's for use of folding tables was discussed. At present there are not many tables available for their use. When they had previously used our tables, they were not returned on time. Carl Wauer moved to approve the request and Tom Raimann seconded the motion. At this point, Mr. Manchester moved and Tom Raimann seconded to amend the original motion to include the provision that the tables be returned to Horn by Noon on Monday, March 9. The motion as amended then carried. The Wolf Construction Company had gone to the Finance Committee to request further payment on their balance. Same was approved and now there is only $500 being retained. Three thousand dollars (or a minimum of $2,000) had been recommended as a retainer by Mr. Schreiber. The Board wishes to go on record that there is deep concern about the Finance Committee's disregard of the recommendations made by the Parks & Recreation Board and their professional consultant firm. It is the Board's opinion that contractors be sent to the Parks Board first, and not be allowed to move directly up to the Finance Com- mittee for action. A letter dated January 7, 1981, from Marcia Lea of David Schreiber & Associates concerning the remaining incomplete work, and also, the past minutes of the Parks & Recreation Board meeting should be reviewed by the Finance Committee. The Comprehensive Plans have been received and have been distributed. Recreation After review, $1,375.22 in state sales taxes were incorrectly paid by the City between 1978 and 1980 for program revenue. Only open programs are taxable and not instructional programs. Up to the present, taxes were paid on both areas; therefore, a refund request was made. Regarding the scuba lessons to be offered through the department, it appears the insurance liability will be acceptable. The questions of liability regarding a lifeguard at Idle Isle Park was discussed. The possibility of closing swimming except on weekends during the hotter part of summer was mentioned. ‘0 The Marlin Swim Club membership and fees were reported. They are a club of 50 members who are Muskego residents. Their fees are as follows: $28 for the 1st person in a family, $24 for the 2nd member of the family, and $18 for the 3rd member of the family per session. Carl Wauer moved to charge the swim club $10 per hour for pool use. The motion failed for lack of a second. The swim club uses the pool for approximately 25% of the time assessed the Parks and Recreation Department. They are there between 5:00 p.m. and 7:00 p.m., Monday through Friday, for a total of 260 hours and little over 6 months. It was decided that a flat fee of $1,200 annually would be their portion of the charges the department is billed for pool usage for the two sessions. Motion regarding same was made, seconded and carried, with Manchester and Wauer voting yes and Raimann no. The effect of the foregoing is that $600 will be charged for the second period of use from October through December for 1981. Minutes, Parks & Recreation Board Meeting, February 16, 1981, page 3. DEPARTMENT REPORTS (CONTINUED) 0 Recreation (Continued) A Baseball Sub-committee report was given. Jackie St. Mary, Recreation Supervisor, presented a presentation on team uniforms. Old uniform samples were viewed and prices for new uniforms were quoted. For a total of $692.25 16 uniforms, which would include pants and jerseys (in anylon double knit fabric), lettering, numbers, and caps ($43.26 each) could be purchased. Tom Raimann moved to approve buying 16 new uniforms for varsity excluding caps. The motion was seconded by Carl Wauer and carried. Tom Raimann further moved to require that all members of the Junior Varsity and Varsity teams buy their own caps from the City. The City is to buy 32 caps at $3.50 each. Carl Wauer seconded the motion and the motion carried. The entry fees for the baseball program was to be taken from 57200/3213 (Other Supplies and Expenses;) any additional money for entry fees will come from 57200/2400 (Contracted Services) because the Board will be contracting with Milwaukee County for the use of their ball field. No new pertinent information on the Land O'Lakes league was available. Discussion on the hiring of coaches for the Junior Varsity and Senior Varsity teams was next on the agenda. Tom Raimann moved that Jeff Martyka be hired as the Junior Varsity coach and Gary Kalkoph for Varsity coach. Mr. Carl Wauer seconded the motion and it carried. The next topic of discussion was baseball field scheduling. The Icetronauts agreed to play on the high school field at 7:15 p.m. on Mondays. The Women's League will take Mill Valley II, .Jensen,Kurth, and the High School. The only problem left to consider is field set up. Interest has been expressed in a 3w men's softball program. They would be set up to use Mill Valley II and III on Sunday evenings from 5:30 p.m.-8:30 p.m. Mr. Manchester moved and Mr. Wauer seconded a motion to approve the schedule. The motion carried. The possibility of posting a sign at Bluhm Farm to prevent play taking place on the field was discussed. The sign should state the reason for not playing on the field. The Developmentally Disabled Program--Waukesha County Association of Retarded Citizens is running a program but is trying to expand their services. They need help for access to schools. There would be no extra cost to the City and Jackie will look into this matter further. OLD BUSINESS The status of the fence at Mill Valley was mentioned. However, no capital budget funding has been approved. NEW BUSINESS Jackie St. Mary brought up the possibility of a part-time custodian for the Senior Center. The nutrition site people have requested that the center be Minutes, Parks & Recreation Board Meeting, February 16, 1981, page 4. NEW BUSINESS (CONTINUED) mopped once a week. The county presently does not require their people to be custodians, but they do sweep and wash out the sinks. The Board directed Jackie to check into the possibility of sending Mrs. Frami, the Jensen custodian, out to the center twice a week. She is also to check with Pete about placing the mopping job twice a week on his schedule, possibly on Wednes- day, and on Friday when the garbage is picked up. Perhaps the seniors can be asked to set the chairs on the tables on those days when the building is scheduled to be mopped up. It was also noted that the Lions Club very considerately painted the walls of the Senior Center as one of their projects. Jackie was asked to send a note of thanks to the organization. MISCELLANEOUS Receipt of a letter from the MAA was noted. Same confirmed that they will not be needing $1,700 this year, but may need the funding next year. Respectfully submitted, Tom Raimann, Secretary ff/2-18-81 a sjd/3-4-81