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PRB051280minutesMINUTES PARKS & RECREATION BOARD SPECIAL MEETING, MAY 12, 1980 The meeting was called to order at 7:30 P.M. PRESENT: Karen Wesell, Dick Arrowood, Richard Manchester, Tom Raimann, Michael Weed, Carl Wauer, and Jackie St. Mary, the Recreation Supervisor LATE ARRIVAL: Peter Theis, Parks Foreman The minutes of the previous meeting were approved as mailed. PERSONAL APPEARANCES Mr. Norm Killion, the head varsity baseball coach, appeared before the Board to discuss Muskego's baseball season for next year and it's involvement with the Parkland Conference. A letter was received from the WIAA indicating that the team must be supported by the school and that the school system may run a program and then be reimbursed by Parks and Recreation Department, but only those attending the high school may play on the team. At this time, the school does not want baseball. It was decided to go to the school board to see if some program can be developed through them. The Board also discuss‘ed the coach's signed contract for $600 and the authorized budgeted amount of $525. No action was taken, so the salary is to stay at $525. Lt. Zabel from the Muskego Police Department responded to the letter their department received from Parks & Recreation regarding the conduct of citizens at Idle Isle Park. Lt Zabel presented a verbal transcript on calls about problems at Idle Isle. All the calls were answered and most of the problems were resolved. There were eight complaints during March and April of which seven had been cleared. A response to persons concerned by Police Department will be sent. MINUTES, PARKS & RECREATION BOARD'S SPECIAL MEETING, MAY 12, 1980, PAGE 2 l a OLD BUSINESS Department Structure A. Foreman (Park Supervisor) Pete was asked for his opinion on the proposed job descriptions. He felt a director as head of the department should be hired. The pro- posed job description was discussed point by point. Pete indicated he would be willing to try the new structure until October 1 and see if it would work. B. Recreation Supervisor The recreation supervisor also felt that there should be a decision- making director as head of the department. Feels that this plan will work until October 1 because of the people on the staff, not because of the structure working. Proposed job description discussed. Strike out reference to pre- senting the budget to the Finance and Capital Budget Committees--to be presented by representative of the Parks and Recreation Board. Also, receptionist-typist to be under the supervision of the recreation supervisor. C. Organization Chart Mr. Manchester moved to recommend to the Council to approve the restructuring of the department for a trial period ending October 1, 1980, Motion was seconded by Carl Wauer and carried unanimously. Baseball Equipment Carl looked at the baseball equipment and decided that much of what was to be replaced was usable; it just needs to be repaired. This can be done at Burghardt's Sporting Goods. NEW BUSINESS There was no new business presented at this meeting for discussion and action. PARKS FOREMAN'S REPORT Pete presented his list of eight applicants for the five positions on the park crew. The applicants for the positions are Mark Schukowski, Jim Serchen, Jerry Cahak, Ed Craig Chisin, Tim Hikenbu, Brian Weger, Arlyn Engman, and Bob Heim or John Gultch for ranger. Pete recommended the hiring of Dan Larsen and Chris Bianci as attendants. Karen Wesell moved to allow Pete to choose the persons to hire for the park positions, seconded by Manchester. Mike Weed moved to amend the motion to hire John Gultch as park ranger. The motion failed for lack of a second. The a original motion carried. MINUTES, PARKS & RECREATION BOARD'S SPECIAL MEETING, MAY 12, 1980, PAGE 3 PARKS FOREMAN'S REPORT (CONTINUED) Transmission cooler has been installed in the GMC truck. The Chevrolet truck has a factory-installed cooler and the Jeep doesn't have need for a cooler. The parks foreman gave an update on the bids for the fire escape at the Jensen Recreation Center. RECREATION SUPERVISOR'S REPORT 1. 2. 3. 4. 5. 6. 7. 8. 9. The senior citizen trips have been finalized. Flyers were distributed. MAA letter was to indicate that the Parks and Recreation Department would cooperate in submitting the scores to the news media. The MAA league scheduled play starts June 2, 1980, and the Parks and Recreation Department will set out bases and turn on/off lights. The MAA pitching machine can't operate without turning on the lights. The department will try to obtain a separate hookup for power to the pitching machine. The WPRA Summer Workshop in Wausau on June 25, 26, and 27: Approval has been granted for Jackie to attend. Summer program brochures should be received back from the printer and in the mail the last weekend in May. Recommended that some thought\be given to a course offering in self-defense. Jeff Yorton is a possible instructor as presently he is teaching self-defense at the YMCA. The rental and lease accounts will go over the budgeted amount because of bills from Metro Sanitation. Jackie St. Mary submitted a list of applicants for the summer positions open with recreation. Tom Raimann made the motion to approve the recommendation of the recreation supervisor for hiring summer employees. It was seconded by Karen Wesell and the motion carried. 10. The letter from the Waukesha Cruise Fleet requesting use of Idle Isle Park for the Sunday after Labor Day, 1981, was vague. Jackie is to respond to their inquiry and get more details as to what they desire. MINUTES, PARKS & RECREATION BOARD'S SPECIAL MEETING, MAY 12, 1980, PAGE 4 MISCELLANEOUS Schreiber-Bluhm Farm Construction on this project to begin this summer. Park Master Plan Dave Schreiber will be invited to the next meeting to present the final plans and specifications for Bluhm Farm Project and the Park's Five-Year Master Plan. Board Meetings Meetings shall be every first and third Monday of the month. BILL REVIEW The bills were reviewed for payment. Karen Wesell moved to send the bill for the golf shirt from MECCA to Fred Baewer. Motion seconded by Carl Waler, and was carried. Other bills were approved as read. ADJOURNMENT The meeting adjourned at 11:45 P.M. Next meeting date is June 2 at 7:30 P.M. Respectfully submitted, Tom Raimann, Secretary sjd/i-14-80