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PRB051076minutesPARK AND RECREATION BOARD - CITY OF MUSKEGO MINUTES OF MEETING HELD - May 10, 1976 Present were President Dick Arrowood, Vice President Dick Manchester, Secretary Joyce Krygier, Joseph Dahlen, Board Director Ald. Ron Ford, and Department Director Steven Pischke. Absent were Tom Raimann and Bruce Engman. Guests were Mr. James Weber, President of Muskego Life Sports, Mr. Fred Wienke, President of Mill Valley Gun Club, and Mr. Ted Menning, representing the Oak Ridge Advancement Association. The meeting was called to order at 7~38 P.M. and it was noted a quorum was not present. The reading of the minutes were dispensed with and those individuals representing specific organizations were recognized. Muskego Life Sports - James Weber, President Mr. James Weber presented a check for $150.00 to the Park and Recreation Department for any purpose they see fit. Mr. Weber noted that the money had been saved during the past year as a result of the club members volunteering their time at swim meets. i Mr. Weber also thanked the Park and Recreation Department for their help and cooperation and hoped that the future would be just as pleasurable as the past has been. Mill Valley Rifle Club - Fred Wienke, President Mr. Fred Wienke asked that when the Park and Recreation Department advertise their programs, mention of the Mill Valley Rifle Club and their operation would be greatly appreciated. Mr. Wienke pointed out that the Club has been active in the Hunter Safety Program and they placed sixteenth and thirty-eighth in this year's Sport Show as'well as presently holding second place position in the South Eastern Wisconsin Rifle Club Competition. It was pointed out that this is rather good considering the fact that the Club is a safety orientated rather than a competitive club. Mr. Wienke mentioned that he had been running the club for the past ten years and has not missed once. It was stated that should anyone show interest in helping out and eventually taking over, they should contact Mr. Wienke. a Before leaving Mr. Wienke requested permission to purchase ten trophies at $1.60 per trophy for the members of the club. not being present, Due to a quorum action was not taken but mentioned that-when a quorum was reached, a motion would be forthcoming. *Oak Ridge Advancement Association - Ted Menning, Represenative I Mr. Ted Menning stated that their organization would like to hold a picnic at the Idle Isle Park on Saturday, dogs, brats, July 24, 1976, and sell hot beer, and assorted foods to the general public for the purpose of making money for the Association in order that they might purchase some playground equipment for their four park properties. Mr. Menning stated that the park would not be closed and they would not charge any admission. The request was discussed but no formal action was taken due to the fact that no application was presented. It was agreed that an application would be submitted according to Park Ordinance 11277 Sec. 10 Part A. A permit to gather and sell beer must be secured. Park and Recreation Board Page 2 - May 10, 1976 After Mr. Menning left, Mr. Dahlen pointed out that the Park Ordin- ance should be reviewed and guidelines drawn up so that when instances such as the previous request come up, the procedure will have been clarified and if the group meets the guidelines, there will be no problem. If not, changes will have to be made or the request denied. Old Business Mr. Pischke gave a report on Schmidt Park and the area in question there. He stated that he had contacted Forseth Contractors and had worked out an agreement whereby the Park and Recreation Department would deliver the top soil and Forseth Contractors would spread and level the dirt and then both parties would meet on either sodding or mulching the area. Mr. Pfschke stated that if costs were relatively high, he would report back to the Board. A motion was made and seconded to allow Mr. Pischke to go ahead with the project. Mr. Pischke gave an update on the three Mill Valley contracts. It l was mentioned that letters had been sent to all the contractors and that each contractor would honor their original bid when the final notice to proceed is given. Mr. Dahlen stated that the seed program at Mill Valley was not good. It was recommended that Mr. Pischke contact Mr. Dave Schrieber and find out if we have made a final payment on the grass and report back at the next Board meeting. Mr. Pischke stated that he would also have a report by the next meeting on the cost of sodding the area directly south of the blacktop surface. Mr. Pischke gave a budget update on the Park and Recreation Depart- ment's Salary Account and a projected cost figure for the remainder of the year. It was pointed out that to operate the summer recreat- ion programs, the summer maintenance programs, the two recreation centers for the rest of the year, and the Director's and Park Foreman's salaries, it would run $43,582.00. The budget balance as of May 1, 1976 was $35,446.69. This means an additional $8,135.31 would be needed to operate those areas pointed out. Discussion followed and Mr. Pischke stated that time was crucial with regard to hiring the summer help and asked if it would be possible ,e to send out letters explaining the situation and a contract to be signed and returned to the Department. If additional monies are appropriated, the signed contracts would be returned. Mr. Dahlen moved to carry the motion. Mr. Manchester seconded the motion. Motion carried. i Ald. Ford stated that a Park and Recreation represenative should appear before the Finance Committee to appraise them of the situation and request additional funds. Mr. Pischke will appear at the next Finance Committee meeting on this matter. Election of the officers was discussed again and Ald. Ford stated that he would bring the change of the Board structure before the Rules, Laws and Ordinance Committee and to the Common Council before the next meeting. He also stated that he would set up the Agenda and set up a letter, to be sent well in advance, to all members of the Board, urging them to be at the May 24th, 1976 meeting. Motion was made by Mr. Arrowood and seconded by Aid. Ford. Motion carried. Park and Recreation Board Page 3 - May 10, 1976 Mr. Pischke presented a request to order signs to be placed in the Parks stating that "Motorized Vehicles of any type are Prohibited in this Area, Park Ordinance Y/277 Sec. 13." The size of the signs would be 18" by 24" and, providing that the cost is not prohibitive, mounted on wood 4' by 4’s. The estimated cost was approximately $287.00. Motion was made by Ald. Ford. Mr. Dahlen seconded the motion. Motion carried. Mr. Manchester brought up an item concerning a statement made in the newspaper by Bruce Engman. Mr. Manchester felt the statement made was not in line with what had been discussed in previous Board meetings. It was stated that Board members should not speak as Board members when out in the general public but rather as individuals. It was also mentioned that the Board members should state that they are speaking as individuals. A discussion was held concerning the possibity of receiving monies from the Unallocated Resource Fund for the purpose of completing four l additional Capital Outlay Projects as follows: $1,500.00 - Oak Grove School Improvements 875.00 - Jensen Park Multi-Surface Area Improvement 1,434.oo - Bleachers for Mill Valley Diamond Complex 588.00 - Team Benches for Mill Valley Diamond Complex Mr. Arrowood moved and Mr. Manchester seconded the motion that a Park and Recreation Represenative appear before the Finance Committee to request the $4,400.00 in funds necessary to complete the above mentioned projects. Motion carried. Reports Mr. Pischke made a request to have alcoholic beverages in Park and Recreation facilities. According to Park Ordinance #277 Sec. 10 Part A, a permit must be obtained from the Council to do this. Mr. Pischke recommended an update on the color coating of the multF- surface at Jensen Park. Mr. Pischke pointed out that the total cost to the Park and Recreation Department would not exceed $875.00. Joyce Krygier stated that this was in excess of the original amount quoted. Mr. Pischke stated that they would be stripping the court area which accounts for an additional $180.00. Mr. Pischke also s,tated that the date for the-demonstration has been set for Friday, June 4th, 1976, at 10:00 A.M. The program for that day will be presented at the next Board meeting. Mr. Pischke reported that there will be two portable rest rooms at the Mill Valley Diamond Complex for the months of June, July, and August at a cost to the Department of $330.00 for the three month period. Mr. Pischke reported that the Weed and Feed Program has been completed in those parks designated for these applications. Mr. Pischke reported that it will cost $400.00-plus to repair the Department's Simplicity 4040 165 horsepower mower. A new PTC (power take-off) unit has to be installed. Reason for the repair was cited as being the unit had wore out. Mr. Dahlen moved for adoption. Joyce Krygier seconded the motion. Motion carried. a Park and Recreation Board Page 4 - May 10, 1976 Mr. Pischke requested approval for the rental of a trailer on a weekly basis at a cost of $50.00 in order to haul the Department mowers to the various park sites. Mr. Pischke stated that the trailer probably will not be here for another week to ten days. Ald. Ford moved for adoption. Mr. Manchester seconded the motion. Motion carried. The tennis coach at Muskego High School requested to use a portion of the tennis courts at the High School in order to offer tennis lessons this smer to the youth of the community. The request was made for Mondays through Thursdays from 4:00 to 5:00 P. M. for a six week period. A charge of $15.00 per student would be made. A discussion followed and Mr. Dahlen moved and Mr. Arrowood seconded the motion that Mr. Pischke write and thank the coach for his interest in this program but that the Park and Recreation Department should handle programs such as this and, funds permitting, the Department will be offering tennis lessons in 1977 to the youth of Muskego. 0 Minutes The minutes from the April 4, 1976 Board meeting were read and approved. Adjournment Mr. Dahlen moved for adjournment. Mr. Manchester seconded the motion and the motion carried. The meeting was adjourned at lo:48 P.M. Respectfully submitted, Steven J. Pischke Acting Secretary SJP/mp 5-12-76