Loading...
LIBRARY BOARD Packet-072021CITY OF MUSKEGO LIBRARY BOARD AGENDA 07/20/2021 5:00 PM Library Conference Room, S73 W16663 Janesville Road Please click the link below to join the webinar: https://us02web.zoom.us/j/83775469205 Webinar ID: 837 7546 9205 Phone: 312-626-6799 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Approval of Minutes - June 15, 2021 06.15.21 Library Board Minutes Place on file the Library Financial Reports - June 2021 Financials June 2021 Financials PRESIDENTS REPORT DIRECTOR'S REPORT July 2021 Director's Report July 2021 Director's Report UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion/Action: Approval of 2022 Library Capital Budget 2022 Capital Budget 1 Discussion/Action: Approval of 2022 Library Operating Budget 2022 Library Operating Budget Discussion/Action: Approval of 2021 Library Carpeting Proposal Approval of 2021 Library Carpeting Proposal Discussion: Library President Committee Appointment Discussion/Action: Waukesha County Standards Certification Waukesha County Library Standards Certification COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. 2 CITY OF MUSKEGO LIBRARY BOARD MINUTES 06/15/2021 5:00 PM Library Conference Room, S73 W16663 Janesville Road Please click the link below to join the webinar: https://us02web.zoom.us/j/83656155426 Webinar ID: 836 5615 5426 Phone: 312-626-6799 CALL TO ORDER President Robertson called the meeting to order at 5:03PM. PLEDGE OF ALLEGIANCE ROLL CALL Present were President Robertson, Vice-President Konkel, Trustee Blair, Trustee Darkow, Trustee Heinowski, Trustee Humphreys, Trustee Kangas, Trustee Schroeder, Alderman Wolfe and Director Larson. STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Trustee Blair made a motion to approve the CONSENT AGENDA, Trustee Kangas seconded. Motion Passed 8 in favor. Approval of Minutes - May 18, 2021 Place on file the Library Financial Reports - May 2021 Financials PRESIDENTS REPORT DIRECTOR'S REPORT June 2021 Director's Report UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion: Draft of 2022 Capital Budget 1 3 Discussion: Draft of 2022 Operating Budget COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee Humphreys made a motion to adjourn, Trustee Blair seconded. Motion Passed 8 in favor. Meeting adjourned at 6:02 PM. NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. 2 4 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 6/1/2021-6/30/2021 Jul 09, 2021 11:32AM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599" Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number ADVANCED CHEMICAL SYSTEMS 169419 1 Invoice CHEMCAL SERVICE AGREEMENT 06/01/2021 06/08/2021 288.75 621 100.05.71.00.5415 Total ADVANCED CHEMICAL SYSTEMS:288.75 AMAZON CAPITAL SERVICES 14GF-4MGF-N 2 Invoice PRINT 05/25/2021 06/08/2021 14.59 621 100.05.71.01.5711 14GF-4MGF-N 1 Invoice WATER FILTERS 05/25/2021 06/08/2021 19.59 621 100.05.71.00.5701 14GF-4MGF-N 3 Invoice UMBRELLA & STAND 05/25/2021 06/08/2021 169.98 621 100.05.71.00.6062 19KV-QVH7-G 1 Invoice COMMUNITY GARDEN PLANTER 06/06/2021 06/22/2021 74.82 621 100.05.71.00.6062 1CLJ-X64X-QN 1 Invoice PRINT 05/15/2021 06/08/2021 57.72 621 100.05.71.01.5711 1GKM-FCJ6-C 1 Invoice PRINT 06/02/2021 07/13/2021 87.18 621 100.05.71.01.5711 1GV6-6WLM-C 1 Invoice OUTDOOR TRASH CAN 06/01/2021 06/22/2021 115.08 621 100.05.71.00.5701 1L6J-LKN7-FD 1 Invoice COMMUNITY GARDEN PLANTER 06/06/2021 06/22/2021 74.82 621 100.05.71.00.6062 1NCW-7VW4-6 1 Invoice COMMUNITY GARDEN SIGN 05/11/2021 06/08/2021 12.99 621 100.05.71.00.6062 1YWF-GPH6-7 1 Invoice KIDS FOL 05/31/2021 06/22/2021 246.14 621 100.05.71.00.5752 Total AMAZON CAPITAL SERVICES:872.91 BAKER & TAYLOR COMPANY 2035951309 1 Invoice PRINT 05/04/2021 06/08/2021 1,211.48 621 100.05.71.01.5711 2035959290 1 Invoice PRINT 05/06/2021 06/08/2021 1,079.70 621 100.05.71.01.5711 2035970212 1 Invoice PRINT 05/13/2021 06/08/2021 719.97 621 100.05.71.01.5711 2035980287 1 Invoice PRINT 05/18/2021 06/08/2021 217.17 621 100.05.71.01.5711 2035983671 1 Invoice PRINT 05/19/2021 06/08/2021 3,221.41 621 100.05.71.01.5711 2035997237 1 Invoice PRINT 05/25/2021 06/08/2021 586.13 621 100.05.71.01.5711 2036010273 1 Invoice PRINT 06/01/2021 06/22/2021 409.49 621 100.05.71.01.5711 2036011099 1 Invoice PRINT 06/02/2021 06/22/2021 1,144.92 621 100.05.71.01.5711 2036011277 1 Invoice PRINT 06/02/2021 06/22/2021 783.07 621 100.05.71.01.5711 2036021907 1 Invoice PRINT 06/08/2021 07/13/2021 887.68 621 100.05.71.01.5711 5016957176 1 Invoice PRINT 05/05/2021 06/08/2021 85.69 621 100.05.71.01.5711 5016974796 1 Invoice PRINT 05/12/2021 06/08/2021 65.08 621 100.05.71.01.5711 5016993694 1 Invoice PRINT 05/20/2021 06/08/2021 171.39 621 100.05.71.01.5711 5017012543 1 Invoice PRINT 05/27/2021 06/22/2021 76.26 621 100.05.71.01.5711 5017027005 1 Invoice PRINT 06/02/2021 07/13/2021 114.45 621 100.05.71.01.5711 Total BAKER & TAYLOR COMPANY:10,773.89 BAKER & TAYLOR ENTERTAINMENT H55235610 1 Invoice AV 05/04/2021 06/08/2021 89.96 621 100.05.71.02.5711 H55250890 1 Invoice AV 05/05/2021 06/08/2021 146.80 621 100.05.71.02.5711 H55254220 1 Invoice AV 05/05/2021 06/08/2021 28.79 621 100.05.71.02.5711 H55283360 1 Invoice AV 05/06/2021 06/08/2021 45.82 621 100.05.71.02.5711 H55283380 1 Invoice AV 05/06/2021 06/08/2021 102.09 621 100.05.71.02.5711 H55291450 1 Invoice AV 05/07/2021 06/08/2021 25.19 621 100.05.71.02.5711 H55291451 1 Invoice AV 05/07/2021 06/08/2021 14.36 621 100.05.71.02.5711 H55291452 1 Invoice AV 05/07/2021 06/08/2021 53.97 621 100.05.71.02.5711 H55302850 1 Invoice AV 05/07/2021 06/08/2021 21.59 621 100.05.71.02.5711 H55335720 1 Invoice AV 05/12/2021 06/08/2021 205.79 621 100.05.71.02.5711 H55346560 1 Invoice AV 05/11/2021 06/08/2021 7.16 621 100.05.71.02.5711 5 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2 Report dates: 6/1/2021-6/30/2021 Jul 09, 2021 11:32AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number H55349850 1 Invoice AV 05/11/2021 06/08/2021 12.23 621 100.05.71.02.5711 H55364760 1 Invoice AV 05/12/2021 06/08/2021 17.96 621 100.05.71.02.5711 H55366520 1 Invoice AV 05/12/2021 06/08/2021 35.99 621 100.05.71.02.5711 H55367860 1 Invoice AV 05/12/2021 06/08/2021 17.99 621 100.05.71.02.5711 H55373990 1 Invoice AV 05/13/2021 06/08/2021 12.73 621 100.05.71.02.5711 H55373991 1 Invoice AV 05/13/2021 06/08/2021 33.79 621 100.05.71.02.5711 H55383300 1 Invoice AV 05/13/2021 06/08/2021 17.99 621 100.05.71.02.5711 H55384070 1 Invoice AV 05/13/2021 06/08/2021 25.19 621 100.05.71.02.5711 H55429170 1 Invoice AV 05/18/2021 06/08/2021 75.51 621 100.05.71.02.5711 H55438810 1 Invoice AV 05/18/2021 06/08/2021 14.39 621 100.05.71.02.5711 H55447690 1 Invoice AV 05/19/2021 06/08/2021 8.63 621 100.05.71.02.5711 H55452260 1 Invoice AV 05/19/2021 06/08/2021 13.67 621 100.05.71.02.5711 H55457640 1 Invoice AV 05/19/2021 06/08/2021 14.39 621 100.05.71.02.5711 H55461490 1 Invoice AV 05/21/2021 06/08/2021 35.23 621 100.05.71.02.5711 H55516860 1 Invoice AV 05/25/2021 06/08/2021 17.99 621 100.05.71.02.5711 H55534470 1 Invoice AV 05/26/2021 06/22/2021 40.96 621 100.05.71.02.5711 H55594350 1 Invoice AV 06/01/2021 06/22/2021 17.99 621 100.05.71.02.5711 H55623160 1 Invoice AV 06/03/2021 07/13/2021 545.25 621 100.05.71.02.5711 H55633850 1 Invoice AV 06/03/2021 07/13/2021 89.92 621 100.05.71.02.5711 H55633860 1 Invoice AV 06/03/2021 07/13/2021 82.96 621 100.05.71.02.5711 H55644340 1 Invoice AV 06/04/2021 07/13/2021 18.71 621 100.05.71.02.5711 H55681890 1 Invoice AV 06/08/2021 07/13/2021 11.88 621 100.05.71.02.5711 H55681891 1 Invoice AV 06/08/2021 07/13/2021 176.26 621 100.05.71.02.5711 H55694690 1 Invoice AV 06/08/2021 07/13/2021 46.79 621 100.05.71.02.5711 H55701750 1 Invoice AV 06/09/2021 07/13/2021 14.23 621 100.05.71.02.5711 T24028860 1 Invoice AV 05/21/2021 06/08/2021 136.74 621 100.05.71.02.5711 Total BAKER & TAYLOR ENTERTAINMENT:2,276.89 BRADFORD SYSTEMS CORPORATION 35057-1 1 Invoice YA SHELVING 05/17/2021 06/08/2021 4,909.00 621 410.08.90.71.6513 Total BRADFORD SYSTEMS CORPORATION:4,909.00 CARDMEMBER SERVICE (ELAN) 3469/062221 1 Invoice WHITE MARKING FLAGS 05/27/2021 06/22/2021 3.99 621 100.05.71.00.5415 3469/062221 3 Invoice JOJ & BOOKMARKS 05/27/2021 06/22/2021 194.96 621 100.05.71.00.6062 3469/062221 2 Invoice SAFETY FENCE 05/27/2021 06/22/2021 54.23 621 100.05.71.00.5701 3897/062221 2 Invoice FOL ADULT SRP 05/27/2021 06/22/2021 85.00 621 100.05.71.00.5752 3897/062221 1 Invoice SAM WLA THRU 6/8/22 05/27/2021 06/22/2021 153.00 621 100.05.71.00.5305 3905/062221 1 Invoice FOL-TEEN SRP 05/27/2021 06/22/2021 127.81 621 100.05.71.00.5752 3913/062221 2 Invoice COMMUNITY GARDEN SUPPLIES 05/27/2021 06/22/2021 24.97 621 503.05.00.00.6007 3913/062221 1 Invoice BUTTON MAKER & SUPPLIES 05/27/2021 06/22/2021 624.95 621 100.05.71.00.6062 3913/062221 3 Invoice FOL-KIDS 05/27/2021 06/22/2021 77.32 621 100.05.71.00.5752 Total CARDMEMBER SERVICE (ELAN):1,346.23 CDW GOVERNMENT, INC D454902 1 Invoice LIBRARY 05/20/2021 06/08/2021 308.80 621 100.05.71.00.5505 Total CDW GOVERNMENT, INC:308.80 CIVIC PLUS CORP 213044 1 Invoice LIBRARY WEBSITE ANNUAL FEE 07/10/2021 07/13/2021 790.08 621 100.05.71.00.5505 Total CIVIC PLUS CORP:790.08 6 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3 Report dates: 6/1/2021-6/30/2021 Jul 09, 2021 11:32AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number COMPLETE OFFICE OF WIS 105942 1 Invoice TISSUE, LIMERS, TOWELS 06/16/2021 06/22/2021 398.58 621 100.05.71.00.5703 949761 1 Invoice PAPER FOR SRP 05/25/2021 06/08/2021 15.69 621 100.05.71.00.5701 Total COMPLETE OFFICE OF WIS:414.27 DEMCO EDUCATIONAL CORP 6947737 1 Invoice TATTLETAPE, VISTAFOIL CD ALBU 05/06/2021 06/08/2021 1,904.70 621 100.05.71.00.5702 Total DEMCO EDUCATIONAL CORP:1,904.70 EBSCO INFORMATION SERVICES 2107317 1 Invoice PRINT 06/13/2021 07/13/2021 6.24 621 100.05.71.01.5711 Total EBSCO INFORMATION SERVICES:6.24 ELLIOTS ACE HARDWARE 601005/062221 5 Invoice LIB MAINTENANCE 05/31/2021 06/22/2021 28.89 621 100.05.71.00.5415 Total ELLIOTS ACE HARDWARE:28.89 FINDAWAY WORLD LLC 349985 1 Invoice AV 05/13/2021 06/08/2021 167.97 621 100.05.71.02.5711 351263 1 Invoice AV 05/26/2021 06/22/2021 287.95 621 100.05.71.02.5711 352441 1 Invoice AV 06/08/2021 07/13/2021 59.99 621 100.05.71.02.5711 Total FINDAWAY WORLD LLC:515.91 JANI-KING INC- MILW REGION MIL06210119 3 Invoice LIBRARY-JUNE 06/01/2021 06/08/2021 3,125.00 621 100.05.71.00.5835 MIL072110116 3 Invoice LIBRARY-JULY 07/01/2021 07/13/2021 3,125.00 621 100.05.71.00.5835 Total JANI-KING INC- MILW REGION:6,250.00 KEIL ENTERPRISES 20447 1 Invoice PAINT MAINTENANCE 06/01/2021 06/22/2021 61.00 621 100.05.71.00.5415 Total KEIL ENTERPRISES:61.00 KUJAWA ENTERPRISES INC. 17764 1 Invoice PLANT MAINTENANCE 05/04/2021 06/08/2021 61.00 621 100.05.71.00.5415 20447 1 Invoice PLANT MAINTENANCE 06/01/2021 06/22/2021 61.00 621 100.05.71.00.5415 Total KUJAWA ENTERPRISES INC.:122.00 MICROMARKETING LLC 849113 1 Invoice AV 05/04/2021 06/08/2021 39.99 621 100.05.71.02.5711 851239 1 Invoice AV 05/25/2021 06/22/2021 14.99 621 100.05.71.02.5711 852314 1 Invoice AV 06/02/2021 07/13/2021 104.77 621 100.05.71.02.5711 852317 1 Invoice AV 06/02/2021 07/13/2021 84.79 621 100.05.71.02.5711 852959 1 Invoice AV 06/08/2021 07/13/2021 39.99 621 100.05.71.02.5711 853181 1 Invoice AV 06/10/2021 07/13/2021 39.99 621 100.05.71.02.5711 Total MICROMARKETING LLC:324.52 MIDWEST TAPE 500545899 1 Invoice AV 06/07/2021 07/13/2021 277.93 621 100.05.71.02.5711 7 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4 Report dates: 6/1/2021-6/30/2021 Jul 09, 2021 11:32AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total MIDWEST TAPE:277.93 NABCO ENTRANCES 90113357 1 Invoice PREVENTATIVE DOOR MAINTENA 03/23/2021 06/22/2021 531.25 621 100.05.71.00.5415 Total NABCO ENTRANCES:531.25 SAFEWAY PEST MANAGEMENT INC. 662650 1 Invoice PEST CONTROL-LIBRARY 06/21/2021 07/13/2021 35.00 621 100.05.71.00.5415 Total SAFEWAY PEST MANAGEMENT INC.:35.00 SCHOLASTIC, INC 29606758 1 Invoice FOL - KIDS 05/01/2021 06/08/2021 664.22 621 100.05.71.00.5752 30096748 1 Invoice KIDS FOL 05/17/2021 06/08/2021 398.75 621 100.05.71.00.5752 30147330 1 Invoice FOL - KIDS SRP 05/18/2021 06/08/2021 202.20 621 100.05.71.00.5752 Total SCHOLASTIC, INC:1,265.17 THE BUSINESS JOURNAL MI060821 1 Invoice SUBSCRIPTION 1 YR 05/28/2021 06/08/2021 150.00 621 100.05.71.01.5711 Total THE BUSINESS JOURNAL:150.00 TIAA COMMERCIAL FINANCE, INC. 8212152 1 Invoice STAFF PRINTER LEASE 06/10/2021 06/22/2021 336.55 621 100.05.71.00.5401 Total TIAA COMMERCIAL FINANCE, INC.:336.55 TIME WARNER CABLE 063003301053 1 Invoice 05/29/21-06/28/21 BUSINESS INTE 05/30/2021 06/22/2021 104.98 621 100.05.71.00.5505 Total TIME WARNER CABLE:104.98 US ALLIANCE FIRE PROTECTION 1046-D056700 1 Invoice MAY 21 QTR DRY SPRINKLER INS 05/27/2021 06/08/2021 190.00 621 100.05.71.00.5415 1046-F058456 2 Invoice MAY 21 ANNUAL FIRE EXTINGUIS 06/28/2021 07/13/2021 40.00 621 100.05.71.00.5415 Total US ALLIANCE FIRE PROTECTION:230.00 VILLAGE OF MUKWONAGO MU/062221 1 Invoice LIBRARY REPLACEMENT 05/27/2021 06/22/2021 10.00 621 100.05.71.00.5774 Total VILLAGE OF MUKWONAGO:10.00 WE ENERGIES 3729708598 1 Invoice LIBRARY 06/01/2021 06/22/2021 1,743.68 621 100.05.71.00.5910 Total WE ENERGIES:1,743.68 WILS 493987 1 Invoice WPLC BUYING POOL 2021 01/19/2021 06/08/2021 3,575.00 621 100.05.71.03.5711 Total WILS:3,575.00 Grand Totals: 39,453.64 8 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 5 Report dates: 6/1/2021-6/30/2021 Jul 09, 2021 11:32AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599" 9 CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period: 07/21 Jul 09, 2021 11:05AM 2021-21 2021-21 2021-21 2021-21 % Actual Over / Adopted Amended YTD Current month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.4140 LIBRARY GRANTS REVENUE 3,863.00 3,863.00 .00 .00 .00 3,863.00- 100.05.71.00.4150 LIBRARY - SYSTEM, ETC 133,957.00 133,957.00 67,012.00 .00 50.03%66,945.00- 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 908.39 259.25 69.88%391.61- 100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 6,151.07 1,506.91 36.18%10,848.93- 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 3,169.50 654.00 35.22%5,830.50- 100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00 100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 1,793.75 225.00 179.38%793.75 100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00 100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 1,176.70 .00 23.53%3,823.30- Total LIBRARY DEPARTMENT:171,120.00 171,120.00 80,211.41 2,645.16 46.87%90,908.59- 10 CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 06/21 Jul 09, 2021 10:13AM 2021-21 2021-21 2021-21 2021-21 % Actual Over / Adopted Amended YTD Current Month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 674,656.88 674,656.88 313,639.90 52,154.59 46.49%361,016.98- 100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00- 100.05.71.00.5201 FICA 53,233.71 53,233.71 24,057.26 3,962.76 45.19%29,176.45- 100.05.71.00.5202 PENSION 40,559.73 40,559.73 17,786.18 2,933.58 43.85%22,773.55- 100.05.71.00.5203 HEALTH 111,811.50 111,811.50 39,547.86 6,591.31 35.37%72,263.64- 100.05.71.00.5204 LIFE 1,463.90 1,463.90 555.30 92.55 37.93%908.60- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 19,200.00 19,200.00 11,200.00 1,200.00 58.33%8,000.00- 100.05.71.00.5302 MILEAGE 2,000.00 2,000.00 68.67 12.08 3.43%1,931.33- 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 285.00 .00 8.14%3,215.00- 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 460.64 153.00 35.43%839.36- 100.05.71.00.5401 LIBRARY EQUIPMENT 18,000.00 18,000.00 9,975.36 336.55 55.42%8,024.64- 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,700.00 36,700.00 10,359.61 1,164.88 28.23%26,340.39- 100.05.71.00.5505 COMPUTER CHARGES 38,300.00 38,300.00 27,646.38 413.78 72.18%10,653.62- 100.05.71.00.5602 TELEPHONE 720.00 720.00 .00 .00 .00 720.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 8,000.00 8,000.00 864.46 204.59 10.81%7,135.54- 100.05.71.00.5702 PROCESSING SUPPLIES 17,500.00 17,500.00 3,090.70 1,904.70 17.66%14,409.30- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,800.00 3,800.00 1,170.40 398.58 30.80%2,629.60- 100.05.71.00.5740 LIBRARY GRANT EXPENSE 3,863.00 3,863.00 .00 .00 .00 3,863.00- 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 3,610.63 1,801.44 72.21%1,389.37- 100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 83.55 10.00 6.43%1,216.45- 100.05.71.00.5835 HOUSEKEEPING SERVICES 44,760.00 44,760.00 19,790.00 3,125.00 44.21%24,970.00- 100.05.71.00.5910 GAS & ELECTRIC 74,000.00 74,000.00 25,160.74 1,743.68 34.00%48,839.26- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 540.25 .00 21.61%1,959.75- 100.05.71.00.6062 PROGRAMMING 6,000.00 6,000.00 2,419.32 1,152.52 40.32%3,580.68- 100.05.71.01.5711 PRINT MATERIALS 110,000.00 110,000.00 49,306.75 9,994.07 44.82%60,693.25- 100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 38,900.00 38,900.00 10,750.41 1,801.79 27.64%28,149.59- 100.05.71.03.5711 ELECTRONIC MATERIALS 21,819.00 21,819.00 13,434.01 3,575.00 61.57%8,384.99- 100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V..00 .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT:1,340,887.72 1,340,887.72 585,803.38 94,726.45 43.69%755,084.34- 11 CITY OF MUSKEGO BALANCE SHEET JUNE 30, 2021 FEDERATED LIBRARY SYSTEM FUND ASSETS 503.00.00.00.1001 EQUITY IN POOLED CASH 38,738.84 TOTAL ASSETS 38,738.84 LIABILITIES AND EQUITY FUND EQUITY 503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97 503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 22,549.84 REVENUE OVER EXPENDITURES - YTD 1,404.03 TOTAL FUND EQUITY 38,738.84 TOTAL LIABILITIES AND EQUITY 38,738.84 12 CITY OF MUSKEGO BALANCE SHEET JUNE 30, 2021 LIBRARY EXPANSION TRUST FUND ASSETS 502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00) 502.00.00.00.1011 CASH IN BANK- LIBRARY-1B 12,944.12 502.00.00.00.1105 LIBRARY INVESTMENTS 45,805.17 TOTAL ASSETS 25,852.29 LIABILITIES AND EQUITY FUND EQUITY 502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95 502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 35,847.95) REVENUE OVER EXPENDITURES - YTD 7.29 TOTAL FUND EQUITY 25,852.29 TOTAL LIABILITIES AND EQUITY 25,852.29 13 Director’s Report July 20th, 2021 1. Reference Update (from Elke Saylor - Head of Reference, Samantha Quail - Adult Services Librarian, Jolyn Lobe and Laura Boeck, Reference Assistants): As the Summer Reading Program for all ages is keeping us busy at the reference desk, it is also a pleasure to see people returning to in-house programming such as the Movie Matinees, the Crochet Group and to welcome back book clubs for in-house meetings. We have two programs coming up for adults this month: - On 7/21 at 7pm “Seizure First Aid” (Zoom) - On 7/30 at 7pm “Concert in the Park” – local band Potter’s Field will be performing classic Rock and Pop favorites at Veterans Park. The Milk Can food truck will be selling dinner fare or people can bring their own food and drink, along with chairs and blankets. We have booked several in-person programs for the fall and Jolyn will relaunch her popular Crafternoons, including repeat performances on Saturdays to entice patrons who cannot come on a weekday afternoon. 2. Children’s Update (from Abby Bussen, Children’s Librarian, Courtney Metko and Heather Ziolecki, Children’s Assistants): Our summer reading challenge kicked off Monday June 7, marking the culmination of months of work planning the various virtual and in-person options for this follow-up to last year’s completely virtual summer reading challenge. While maintaining one virtual storytime a week, we’ve added a “Picturebook Picnic” at the outdoor amphitheater. We’ve also moved our big performer series to Monday afternoons and are hosting a mix of virtual and in-person events for that series. Our outdoor musicians are being hosted at Bluhm Park, thanks to the Parks & Recreation department allowing us to use their space! We’ve also added an outdoor storytime with yoga-based movement called Stories, Songs & Stretches ® and are pleased with that as well. With plenty more events to come in July and August, we look to fall where we’ll be evaluating the safety and needs for programming. 3. Young Adult Update (from Amanda Hyland, Young Adult and Marketing Librarian): 134 teens have signed up for the Tales and Tails Teen Summer Reading Program as of Week 6. This summer teens can participate by reading, checking out different kinds of materials, entering contests, and by picking up challenges in a bag at the Reference Desk. The more they participate, 14 the more entries they can earn in the prize drawing. Now that summer reading is in full swing the Young Adult Librarian continues to help the city’s IT Department with the new website design, work on the redesign of the Teen Area, and start planning fall programs. 4. Circulation Update (from Jane Matusinec, Circulation Supervisor): The circulation team has been very busy keeping up with the increased numbers of checkouts and returns. Our Tuesdays have been especially busy due to the positive response to the outdoor storytimes. We have been updating many cards as more patrons are returning. Shelver applications will be accepted through July 24. We hope to fill this position quickly! Jane and the staff have rearranged the circulation work stations for increased efficiency and better use of space. The moves are still being evaluated. Jane and Brittany will be focusing on plans for the circulation desk redesign in the near future. 5. Other Updates: a. Dates of Note: August 16th the next Library Board meeting. b. Friends of the Library: Tickets for the Friends of the Library Garden Walk was a wonderful success, with 179 tickets sold. We received very positive feedback from attendees as well as inquiries from community members and businesses who were interested in participating next year. The Friends raised around $3,000! c. Library Impact: This month’s positive impact story comes from our Garden Walk event. A patron remarked that it was a wonderful event, both welcoming and informative! d. New! Brittany made a funding request to the Friends to sponsor Milwaukee County Zoo passes that our patrons can check out. We are setting up the process for this and are excited to offer this experience to our patrons. e. Project Season: We are working out the final timing of the carpeting project (anticipated start date in Fall 2021) to coincide with the new reference desk installation. We have also met with a designer to give us insight into how to ensure all of these projects (YA area, great room carpeting, service desk design, etc) can create a unified look. Final detail research into RFID project needs and the circulation desk were priorities this month as we plan our final budget projections for 2022. 6. Employee Anniversaries: None 15 JAN FEB MAR**APR**MAY**JUN JUL AUG SEPT OCT NOV DEC TOTAL JUN YTD Checkouts 2019 21,785 21,507 24,231 23,645 21,420 26,506 30,895 26,132 21,640 22,944 20,647 18,821 280,173 139,094 2020 21,884 21,299 12,709 764 4,550 13,486 17,606 17,385 16,801 18,164 16,551 15,892 177,091 74,692 2021 17,136 16,739 18,981 17,152 15,839 24,118 109,965 109,965 21 vs 20 % Change (21.7%)(21.4%)49.4%2145.0%248.1%78.8%(37.9%)47.2% Overdrive Checkouts (E-books, E-Audio, E-Video) 2019 2,247 2,119 2,302 2,198 2,232 2,262 2,455 2,351 2,312 2,358 2,220 2,202 27,258 13,360 2020 2,500 2,432 2,651 2,956 2,946 2,966 3,371 3,317 2,968 2,978 2,874 2,877 34,836 16,451 2021 3,088 2,839 3,141 2,931 3,127 2,965 18,091 18,091 21 vs 20 % Change 23.5%16.7%18.5%(0.8%)6.1%(0.0%)(48.1%)10.0% Kanopy/Hoopla Play Withdrawal KANOPY 2019 21 29 53 41 75 54 44 62 56 59 58 53 605 273 KANOPY/HOOPLA as of APR 2020 58 69 92 310 167 135 137 123 135 154 142 177 1699 831 KANOPY/HOOPLA 2021 207 258 217 197 228 221 1328 1328 KANOPY 2021 60 74 62 58 72 59 385 385 HOOPLA 2021 147 184 155 139 156 162 943 943 21 vs 20 % Change TOTAL 256.9%273.9%135.9%(36.5%)36.5%63.7%(21.8%)59.8% 21 vs 20 % Change Kanopy ONLY 3.4%7.2%(32.6%)(26.6%)28.6%22.9%(45.5%)(4.2%) Owning Holds Shipped 2019 3,296 2,872 2,914 2,669 2,670 2,975 3,148 2,811 3,107 2,980 2,902 2,495 34,839 17,396 2020 3,508 3,194 1,566 85 2,664 3,451 3,565 3,408 3,239 3,398 3,276 2,947 34,301 14,468 2021 3,715 3,082 3,647 3,203 2,847 3,612 20,106 20,106 21 vs 20 % Change 5.9%(3.5%)132.9%3668.2%6.9%4.7%(41.4%)39.0% Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2019 56.4%60.6%62.5%63.0%65.6%63.3%65.1%65.2%66.6%62.9%64.0%65.3%63.4%61.9% 2020 62.1%57.8%64.7%84.1%47.6%49.2%54.9%55.7%56.1%55.6%56.3%56.0%57.1%58.8% 2021 53.6%57.3%63.1%63.6%64.7%60.0%60.4%60.4% Curbside Pickups 2020 0 0 0 42 1,335 1,425 279 207 126 88 58 64 3,624 2,802 2021 63 39 26 18 11 7 164 164 21 vs 20 % Change (57.1%)(99.2%)(99.5%)(95.5%)(94.1%) Library Visits* 2019 10,151 11,418 12,525 13,775 10,701 14,463 14,851 13,447 10,803 12,373 11,118 10,601 146,224 73,033 2020 12,240 12,144 6,643 0 18 2,949 6,362 6,911 6,631 7,262 5,761 6,204 73,124 33,994 2021 7,190 6,753 7,826 7,291 6,425 10,424 45,908 45,908 21 vs 20 % Change (41.3%)(44.4%)17.8%35591.7%253.5%(37.2%)35.0% Reference Transactions (DPI defined) 2019 1,182 1,123 1,067 995 1,002 1,211 1,331 1,215 1,171 1,118 987 878 13,280 6,580 2020 1,201 1,029 574 15 438 822 864 814 902 839 697 772 8,967 4,079 2021 832 758 933 763 728 895 4,909 4,909 21 vs 20 % Change (30.7%)(26.3%)62.5%4986.7%66.2%8.9%(45.3%)20.3% Technical/Other Information Transactions 2019 0 576 528 427 492 3,152 4,030 1,362 481 536 450 346 12,380 5,175 2020 768 873 655 27 868 639 882 908 868 957 874 767 9,086 3,830 2021 1,067 1,016 1,055 818 654 1,958 6,568 6,568 21 vs 20 % Change 38.9%16.4%61.1%2929.6%(24.7%)206.4%(27.7%)71.5% Meeting Room Use 2019 78 89 107 97 91 87 87 68 78 96 106 78 1,062 549 2020 94 97 50 0 1 24 27 37 43 40 41 27 481 266 2021 25 23 26 33 48 64 219 219 21 vs 20 % Change (73.4%)(76.3%)(48.0%)4700.0%166.7%(54.5%)(17.7%) Monthly Statistics for Muskego Public Library 2021 **The Library was closed to the Public beginning 03/16/20 due to the COVID-19 pandemic. At the beginning of May '20, we began Curbside Pickup. On 5/28/20, we allowed patrons to schedule Computer Use, Faxing, Card Registration, Meeting Room 4. On 6/18/20, we re-opened to the public for browsing (while continuing curbside). 16 LIBRARY - 5 YR PROPOSED CAPITAL PLAN as of 07/14/21 2022-2026 Expenditure Schedule - PROPOSED Project Name Account #TOTAL 2022 2023 2024 2025 2026 Carpeting/Flooring 410.08.90.71.6507 $11,000 $11,000 $0 $0 $0 $0 Public Furniture 410.08.90.71.6511 $62,490 $16,000 $46,490 $0 $0 $0 RFID 410.08.90.71.6514 $48,500 $48,500 $0 $0 $0 $0 Service Desks Redesign 410.08.90.71.6512 $60,500 $60,500 $0 $0 $0 $0 Additional Study Rooms $50,000 $0 $50,000 $0 $0 $0 Public Restroom Renovation 410.08.90.71.6516 $50,000 $0 $50,000 $0 $0 $0 Storage Shed 410.08.90.71.6515 $7,590 $0 $0 $7,590 $0 $0 Parking Lot Repair/Repave $125,400 $0 $0 $125,400 $0 $0 Wayfinding Signage TBD $0 $0 TBD $0 $0 Roof Repair/Replacement $180,000 $0 $0 $0 $180,000 $0 Keycard Access Building Conversion $40,000 $0 $0 $0 $0 $40,000 TOTAL EXPENDITURES $635,480 $136,000 $146,490 $132,990 $180,000 $40,000 17 2018 2019 2020 ACTUAL ACTUAL ACTUAL BUDGET BUDGET % ACTUALS to 2021 BUDGET Over/(Under) 2021 BUDGET 2022 COMMENTS 100.05.71.00.5101 SALARY & WAGES 581,394 629,314 658,759 674,657 674,657 100%- 100.05.71.00.5102 SALARY & WAGES - OVERTIME 302 1,391 - 2,000 2,000 100%- 100.05.71.00.5201 FICA 45,249 48,325 50,105 53,234 53,234 100%- 100.05.71.00.5202 PENSION 35,714 36,490 38,899 40,560 40,560 100%- 100.05.71.00.5203 HEALTH INSURANCE 63,476 106,881 106,781 111,812 111,812 100%- 100.05.71.00.5204 LIFE INSURANCE 1,378 1,196 1,136 1,464 1,464 100%- 100.05.71.00.5205 FSA FEE EXPENSE - - - - - 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 21,030 19,200 20,800 19,200 19,200 100%- 100.05.71.01.5711 PRINT MATERIALS 110,911 119,528 113,162 110,000 115,000 105%5,000 Return to previous year's budget after 2020 cuts 100.05.71.02.5711 AUDIO VISUAL MATERIALS 48,553 42,286 29,606 38,900 38,900 100%- 100.05.71.03.5711 ELECTRONIC MATERIALS 16,294 17,087 19,458 21,819 21,819 100%Includes Hoopla expense and Bridges 2022 database charges. 100.05.71.00.5774 LIBRARY REPLACEMENT 800 690 189 1,300 1,300 100%- 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,782 47,719 36,488 36,700 45,200 123%8,500 Landscape care (lawn cutting, mulch trimming) transitioning from general City Fund to individual departments 100.05.71.00.5602 TELEPHONE 150 150 270 720 - 0%(720) Canceled data service on tablet in 2021 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 2,117 2,688 2,937 3,800 3,500 92%(300) Reduction based on three year trend 100.05.71.00.5835 HOUSEKEEPING SERVICES 37,373 35,792 40,490 44,760 45,300 101%540 Cost increase for Friday cleanings in 2022. 100.05.71.00.5910 GAS & ELECTRIC 69,928 71,572 71,748 74,000 74,000 100%- 100.05.71.00.5915 SEWER & WATER 1,703 1,703 2,032 2,500 2,500 100%- 100.05.71.00.5302 MILEAGE 2,027 1,097 318 2,000 2,000 100%- 100.05.71.00.5303 CONFERENCES & TRAINING 3,021 3,446 3,828 3,500 3,500 100%- 100.05.71.00.5305 DUES & MEMBERSHIPS 823 1,057 1,054 1,300 1,300 100%- 100.05.71.00.5401 LIBRARY EQUIPMENT 18,571 22,202 27,826 18,000 19,900 111%1,900 Begin IT cycle replacement of aging (5+ yrs) circulating public laptops 100.05.71.00.5505 COMPUTER CHARGES/LIBRARY 30,602 37,033 26,640 38,300 42,086 110%3,786 Increase due to a move to a point to point internet connection to improve internet connection to City Hall. Implement an improved wireless printing solution. Increase in Café charges to cover inflation and our responsibility for the app. 100.05.71.00.5701 OFFICE SUPPLIES 8,009 7,454 9,052 8,000 8,000 100%- 100.05.71.00.5702 PROCESSING SUPPLIES 17,333 12,630 16,525 17,500 17,500 100%- 100.05.71.00.5740 LIBRARY GRANT EXP - 1,549 3,195 3,863 - 0%(3,863) Hoopla expense is in Electronic Materials 100.05.71.00.5752 LIBRARY FRIENDS EXP - 6,139 5,214 5,000 5,000 100%- 100.05.71.00.6062 PROGRAMMING 21,063 5,935 6,754 6,000 7,000 117%1,000 Plan for a high profile speaker. EXPENDITURE TOTAL 1,174,603 1,280,554 1,293,266 1,340,889 1,356,732 101%15,843 100.05.71.00.4140 LIBRARY GRANT REV 8,765 1,549 3,489 3,863 2,597 67%(1,266) 100.05.71.00.4150 LIBRARY - SYSTEM, ETC 118,147 118,193 121,422 133,957 141,581 106%7,624 100.05.71.00.4274 LIBRARY LOST & DAMAGED 1,452 1,951 1,384 1,300 1,300 100%- 100.05.71.00.4313 LIBRARY FINES 16,046 13,798 6,962 17,000 17,000 100%- 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 8,880 8,072 5,231 9,000 9,000 100%- 100.05.71.00.4544 ROOM RENTAL 1,519 2,594 825 1,000 1,000 100%- 100.05.71.00.4552 LIBRARY FRIENDS REV 6,239 6,904 5,393 5,000 5,000 100%- REVENUE TOTAL 161,049 153,060 144,707 171,120 177,478 104%6,358 NET CITY SUPPORT FOR LIBRARY 1,013,554 1,127,494 1,148,559 1,169,769 1,179,254 101%9,485 vs Prior Year 4%11%2%-1%1% Category Summaries SALARIES TOTAL 581,696 630,705 658,759 676,657 676,657 100%0 BENEFITS TOTAL 166,847 212,092 217,720 226,270 226,270 100%0 SALARIES & BENEFITS 748,543 842,797 876,479 902,927 902,927 100%0 MATERIALS TOTAL 176,558 179,591 162,415 172,019 177,019 103%5,000 BUILDING & UTILITIES TOTAL 148,053 159,624 153,964 162,480 170,500 105%8,020 MISCELLANEOUS 101,449 98,542 100,407 103,463 106,286 103%2,823 ---------------------------------------------------------------------- TOTAL 1,174,603 1,280,554 1,293,266 1,340,889 1,356,732 101%15,843 Based on 2021 numbers HR will fill in salary/benefits info in July. RFID conversion may require additional staff work hours. 2021 Draft as of 07.14.21 2022 T:\Departments\Library\Admin Services\2022 Budget\Operating\2022 Library Operating Budget Board DRAFT 18 S73W16663 W Janesville Rd Muskego, WI 53150 P 262.971.2100 W cityofmuskego.org/library IDEAS. INFORMATION. COMMUNITY To: Muskego Public Library Board From: Brittany Larson Department: Library Subject: Approval of 2021 Library Carpeting Proposal Date: 7/20/2021 The Library inquired with four companies according to the City’s purchasing policy regarding their ability to complete the Library carpeting projecting with the specific requirement of using shelf lifters. Based on the lowest quote, Adair Commercial Flooring, Inc. is recommended for this project to recarpet the Main Library Area and Young Adult Area. The Council-approved 2021 capital budget for this project was $118,363 for the Main Library Area. Budget dollars for carpeting was also planned for within the approved Young Adult Area Redesign capital budget. The proposal is within budget for these carpeting projects. City Attorney Warchol has also reviewed the proposal. Attached is the proposal for your review. Recommendation for Action by Muskego Public Library Board: Approval to accept Adair Commercial Flooring, Inc. proposal for the Library recarpeting project. 19 20 21 22 23 24 25 26