LIBRARY BOARD Packet-061521CITY OF MUSKEGO
LIBRARY BOARD AGENDA
06/15/2021
5:00 PM
Library Conference Room, S73 W16663 Janesville
Road
Please click the link below to join the webinar:
https://us02web.zoom.us/j/83656155426
Webinar ID: 836 5615 5426
Phone: 312-626-6799
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
Approval of Minutes - May 18, 2021
05.18.21 Library Board Minutes
Place on file the Library Financial Reports - May 2021 Financials
May 2021 Financials
PRESIDENTS REPORT
DIRECTOR'S REPORT
June 2021 Director's Report
June 2021 Director's Report
UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the
following:
NEW BUSINESS Discussion update and possible action may be taken on any or all of the following:
Discussion: Draft of 2022 Capital Budget
2022 Capital Budget Draft
1
Discussion: Draft of 2022 Operating Budget
2022 Library Operating Budget Draft
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE
MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN
BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY
REFERRED TO ABOVE IN THIS NOTICE.
ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS
THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT
MUSKEGO CITY HALL, (262) 679-4100.
2
CITY OF MUSKEGO LIBRARY BOARD MINUTES 05/18/2021
5:00 PM
Library Conference Room, S73 W16663
Janesville Road
Please click the link below to join the webinar:
https://us02web.zoom.us/j/82565477105 Webinar ID: 825 6547 7105
Phone: 312-626-6799
You may submit public comment to blarson@cityofmuskego.org by noon on May
18, 2021.
CALL TO ORDER
President Robertson called the meeting to order at 5:05PM.
Recording started at 5:11PM. Director forgot to start recording, but summarized what occured prior to
5:11PM.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were President Robertson, Trustee Blair, Trustee Darkow, Trustee Heinowski, Trustee
Humphreys, Alderman Wolfe and Director Larson. Trustee Schroeder arrived at 5:12PM. Vice-President
Konkel arrived at 5:50PM. Trustee Kangas was excused.
Trustee Blair departed at 5:30PM.
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
Trustee Humphreys made a motion to approve the CONSENT AGENDA, Trustee Darkow
seconded. Motion Passed 5 in favor.
Approval of Minutes - April 20, 2021
Place on file the Library Financial Reports - April 2021 Financials
PRESIDENTS REPORT
DIRECTOR'S REPORT
May 2021 Director's Report
UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the
following: 3
NEW BUSINESS Discussion update and possible action may be taken on any or all of the following:
Discussion/Action: 2021 Library Board Officer Election
Trustee Schroeder made a motion to approve the 2021 Library Board Officer Election,
Alderman Wolfe seconded. Motion Passed 5 in favor.
Discussion: 2021 Library Board President Committee Appointments
Discussion/Action: Evaluation of Library Mask Policy Trustee Darkow made a motion to lift the Library Mask Mandate, Trustee Schroeder
seconded. Motion Passed 5 in favor, 1 abstention.
Discussion: Library Parking Lot Use
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Trustee Darkow made a motion to adjourn, Trustee Humphreys seconded. Motion Passed
6 in favor.
Meeting adjourned at 6:08 PM.
NOTICE
IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE
MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE
TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY
SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE.
ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED
INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS
SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100.
4
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1
Report dates: 5/1/2021-5/31/2021 Jun 08, 2021 10:45AM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
AMAZON CAPITAL SERVICES
13VY-YCR6-LL 1 Invoice KIDS FOL 05/03/2021 05/25/2021 119.49 521 100.05.71.00.5752
14N6-667T-QV 1 Invoice RUBBER BANDS, LABELS, WATER 04/24/2021 05/11/2021 79.29 521 100.05.71.00.5701
14VM-6H4T-Q 1 Invoice CARDSTOCK, REMOTE HOLDER 05/09/2021 05/25/2021 42.98 521 100.05.71.00.5701
17LP-R6K4-CN 1 Invoice PRINT 05/09/2021 05/25/2021 99.59 521 100.05.71.01.5711
19RP-HJJD-3L 1 Invoice REMOTE KEEPER, CABLE, SCRAP 05/02/2021 05/11/2021 32.96 521 100.05.71.00.5701
1NLG-GJMH-P 1 Invoice COMMUNITY GARDEN PLANTER 05/03/2021 05/25/2021 85.99 521 100.05.71.00.6062
Total AMAZON CAPITAL SERVICES:460.30
BAKER & TAYLOR COMPANY
2035909274 1 Invoice PRINT 04/15/2021 05/11/2021 279.49 521 100.05.71.01.5711
2035924252 1 Invoice PRINT 04/22/2021 05/11/2021 579.22 521 100.05.71.01.5711
2035937946 1 Invoice PRINT 04/28/2021 05/11/2021 521.42 521 100.05.71.01.5711
2035950422 1 Invoice PRINT 05/03/2021 05/25/2021 858.38 521 100.05.71.01.5711
5016901187 1 Invoice PRINT 04/14/2021 05/11/2021 51.37 521 100.05.71.01.5711
5016919336 1 Invoice PRINT 04/21/2021 05/11/2021 106.39 521 100.05.71.01.5711
5016938749 1 Invoice PRINT 04/28/2021 05/11/2021 29.72 521 100.05.71.01.5711
Total BAKER & TAYLOR COMPANY:2,425.99
BAKER & TAYLOR ENTERTAINMENT
H55075230 1 Invoice AV 04/20/2021 05/11/2021 10.18 521 100.05.71.02.5711
H55075231 1 Invoice AV 04/20/2021 05/11/2021 39.58 521 100.05.71.02.5711
H55152350 1 Invoice AV 04/27/2021 05/11/2021 82.05 521 100.05.71.02.5711
H55152351 1 Invoice AV 04/27/2021 05/11/2021 28.79 521 100.05.71.02.5711
H55152352 1 Invoice AV 04/27/2021 05/11/2021 17.99 521 100.05.71.02.5711
H55189170 1 Invoice AV 04/29/2021 05/25/2021 41.74 521 100.05.71.02.5711
Total BAKER & TAYLOR ENTERTAINMENT:220.33
BILLSTROM, ALEXA
BI/060821 1 Invoice 6/5 JOJ EVENT-SAWDUST THE TH 05/27/2021 06/08/2021 150.00 521 100.05.71.00.6062
Total BILLSTROM, ALEXA:150.00
CARDMEMBER SERVICE (ELAN)
3469/051121 2 Invoice BRITTANY WAPL CONFERENCE R 04/27/2021 05/11/2021 85.00 521 100.05.71.00.5303
3469/051121 1 Invoice COMMUNITY GARDEN DECK BOX 04/27/2021 05/11/2021 71.75 521 100.05.71.00.6062
3913/051121 1 Invoice FOL KIDS PROGRAMMING 04/27/2021 05/11/2021 145.63 521 100.05.71.00.5752
7547/051121 6 Invoice SUPPLIES 04/27/2021 05/11/2021 79.59 521 100.05.71.00.5415
7547/051121 3 Invoice LAMP SOCKETS 04/27/2021 05/11/2021 14.86 521 100.05.71.00.5415
Total CARDMEMBER SERVICE (ELAN):396.83
ELLIOTS ACE HARDWARE
601005/052521 3 Invoice LIB MAINTENANCE 04/30/2021 05/25/2021 24.27 521 100.05.71.00.5415
Total ELLIOTS ACE HARDWARE:24.27
5
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2
Report dates: 5/1/2021-5/31/2021 Jun 08, 2021 10:45AM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
FINDAWAY WORLD LLC
347941 1 Invoice AV 04/20/2021 05/11/2021 235.96 521 100.05.71.02.5711
Total FINDAWAY WORLD LLC:235.96
HEARTLAND BUSINESS SYSTEMS
445254-H 1 Invoice LIB WIRELESS SURVEY 05/21/2021 06/08/2021 840.00 521 100.05.71.00.5505
Total HEARTLAND BUSINESS SYSTEMS:840.00
JANI-KING INC- MILW REGION
MIL04210634 1 Invoice MAR & APR FFRIDAY CLEANING (8 04/23/2021 05/11/2021 1,040.00 521 100.05.71.00.5835
MIL05210119 3 Invoice LIBRARY-MAY 05/01/2021 05/11/2021 3,125.00 521 100.05.71.00.5835
Total JANI-KING INC- MILW REGION:4,165.00
JESTER FUN
JE/060821 1 Invoice 6/5 JOJ EVENT-BALLOON ANIMAL 05/27/2021 06/08/2021 665.00 521 100.05.71.00.6062
Total JESTER FUN:665.00
JM BRENNAN, INC.
SALES000128 1 Invoice FIX CIRCUIT PUMP 2 LEAKING 04/29/2021 05/11/2021 2,545.76 521 100.05.71.00.5415
SALES000129 1 Invoice FIX PRESSURE REDUCING VALVE 05/13/2021 05/25/2021 1,232.08 521 100.05.71.00.5415
Total JM BRENNAN, INC.:3,777.84
MENARDS
5262 1 Invoice 2X4 05/07/2021 05/25/2021 10.19 521 100.05.71.00.5415
Total MENARDS:10.19
MICROMARKETING LLC
847975 1 Invoice AV 04/22/2021 05/11/2021 89.78 521 100.05.71.02.5711
848338 1 Invoice AV 04/27/2021 05/11/2021 114.77 521 100.05.71.02.5711
848364 1 Invoice AV 04/27/2021 05/11/2021 84.99 521 100.05.71.02.5711
Total MICROMARKETING LLC:289.54
MIDWEST TAPE
500326860 1 Invoice AV 04/19/2021 05/11/2021 274.93 521 100.05.71.02.5711
500362080 1 Invoice AV 04/27/2021 05/11/2021 119.97 521 100.05.71.02.5711
Total MIDWEST TAPE:394.90
SAFEWAY PEST MANAGEMENT INC.
660663 1 Invoice MAY21 PEST CONTROL 05/17/2021 05/25/2021 35.00 521 100.05.71.00.5415
Total SAFEWAY PEST MANAGEMENT INC.:35.00
SCOTT'S TOPSOIL, INC
SC/060821 1 Invoice 1/2 YARD FOR COMMUNITY GARD 05/26/2021 06/08/2021 89.00 521 503.05.00.00.6007
Total SCOTT'S TOPSOIL, INC:89.00
TIAA COMMERCIAL FINANCE, INC.
7993721 1 Invoice STAFF PRINTER LEASE 03/10/2021 05/25/2021 506.72 521 100.05.71.00.5401
7993721-R 1 Invoice 04/01/21-04/30/21 STAFF PRINTER 03/10/2021 05/25/2021 506.72 521 100.05.71.00.5401
6
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3
Report dates: 5/1/2021-5/31/2021 Jun 08, 2021 10:45AM
Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
8140127 3 Invoice STAFF PRINTER LEASE 05/10/2021 05/25/2021 336.55 521 100.05.71.00.5401
8140127 1 Invoice 06/01/21-06/30/21 STAFF PRINTER 05/10/2021 05/25/2021 336.55 521 100.05.71.00.5401
Total TIAA COMMERCIAL FINANCE, INC.:1,686.54
TIME WARNER CABLE
063003301043 1 Invoice 04/29/21-05/28/21 BUSINESS INTE 04/30/2021 05/25/2021 104.98 521 100.05.71.00.5505
Total TIME WARNER CABLE:104.98
WE ENERGIES
3692977872 1 Invoice LIBRARY 04/30/2021 05/11/2021 11,984.10 521 100.05.71.00.5910
Total WE ENERGIES:11,984.10
Grand Totals: 27,955.77
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report].Description = {<>} "1099 adjustment"
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
7
CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1
Period: 05/21 Jun 08, 2021 11:09AM
2021-21 2021-21 2021-21 2021-21 % Actual Over /
Adopted Amended YTD Current Month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101 SALARY & WAGES 674,656.88 674,656.88 261,485.31 51,983.73 38.76%413,171.57-
100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00-
100.05.71.00.5201 FICA 53,233.71 53,233.71 20,094.50 3,980.00 37.75%33,139.21-
100.05.71.00.5202 PENSION 40,559.73 40,559.73 14,852.60 2,941.63 36.62%25,707.13-
100.05.71.00.5203 HEALTH 111,811.50 111,811.50 32,956.55 6,591.31 29.48%78,854.95-
100.05.71.00.5204 LIFE 1,463.90 1,463.90 462.75 92.55 31.61%1,001.15-
100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00
100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 19,200.00 19,200.00 10,000.00 2,000.00 52.08%9,200.00-
100.05.71.00.5302 MILEAGE 2,000.00 2,000.00 56.59 21.51 2.83%1,943.41-
100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 285.00 85.00 8.14%3,215.00-
100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 307.64 .00 23.66%992.36-
100.05.71.00.5401 LIBRARY EQUIPMENT 18,000.00 18,000.00 9,638.81 336.55 53.55%8,361.19-
100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,700.00 36,700.00 9,194.73 3,941.75 25.05%27,505.27-
100.05.71.00.5505 COMPUTER CHARGES 38,300.00 38,300.00 26,392.60 104.98 68.91%11,907.40-
100.05.71.00.5602 TELEPHONE 720.00 720.00 .00 .00 .00 720.00-
100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 8,000.00 8,000.00 659.87 155.23 8.25%7,340.13-
100.05.71.00.5702 PROCESSING SUPPLIES 17,500.00 17,500.00 1,186.00 .00 6.78%16,314.00-
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,800.00 3,800.00 771.82 .00 20.31%3,028.18-
100.05.71.00.5740 LIBRARY GRANT EXPENSE 3,863.00 3,863.00 .00 .00 .00 3,863.00-
100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 1,809.19 265.12 36.18%3,190.81-
100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 73.55 .00 5.66%1,226.45-
100.05.71.00.5835 HOUSEKEEPING SERVICES 44,760.00 44,760.00 16,665.00 4,165.00 37.23%28,095.00-
100.05.71.00.5910 GAS & ELECTRIC 74,000.00 74,000.00 23,417.06 11,984.10 31.64%50,582.94-
100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 540.25 .00 21.61%1,959.75-
100.05.71.00.6062 PROGRAMMING 6,000.00 6,000.00 451.80 157.74 7.53%5,548.20-
100.05.71.01.5711 PRINT MATERIALS 110,000.00 110,000.00 39,312.68 2,525.58 35.74%70,687.32-
100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00
100.05.71.02.5711 AUDIO VISUAL MATERIALS 38,900.00 38,900.00 8,948.62 1,140.73 23.00%29,951.38-
100.05.71.03.5711 ELECTRONIC MATERIALS 21,819.00 21,819.00 9,859.01 .00 45.19%11,959.99-
100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V..00 .00 .00 .00 .00 .00
100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00
100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00
100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00
100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00
100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00
100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00
100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00
100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00
Total LIBRARY DEPARTMENT:1,340,887.72 1,340,887.72 489,421.93 92,472.51 36.50%851,465.79-
8
CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1
Period: 05/21 Jun 08, 2021 11:13AM
2021-21 2021-21 2021-21 2021-21 % Actual Over /
Adopted Amended YTD Current month To (Under)
Account Number Account Title Budget Budget Actual Actual Budget Budget
GENERAL FUND
CULTURE, REC AND EDUCATION
100.05.71.00.4140 LIBRARY GRANTS REVENUE 3,863.00 3,863.00 .00 .00 .00 3,863.00-
100.05.71.00.4150 LIBRARY - SYSTEM, ETC 133,957.00 133,957.00 67,012.00 .00 50.03%66,945.00-
100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 649.14 215.57 49.93%650.86-
100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 4,644.16 726.44 27.32%12,355.84-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 2,515.50 614.00 27.95%6,484.50-
100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00
100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 618.75 293.75 61.88%381.25-
100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00
100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 1,176.70 399.88 23.53%3,823.30-
Total LIBRARY DEPARTMENT:171,120.00 171,120.00 76,616.25 2,249.64 44.77%94,503.75-
9
CITY OF MUSKEGO
BALANCE SHEET
MAY 31, 2021
LIBRARY EXPANSION TRUST FUND
ASSETS
502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00)
502.00.00.00.1011 CASH IN BANK- LIBRARY-1B 12,944.12
502.00.00.00.1105 LIBRARY INVESTMENTS 45,805.17
TOTAL ASSETS 25,852.29
LIABILITIES AND EQUITY
FUND EQUITY
502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95
502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 35,847.95)
REVENUE OVER EXPENDITURES - YTD 7.29
TOTAL FUND EQUITY 25,852.29
TOTAL LIABILITIES AND EQUITY 25,852.29
10
CITY OF MUSKEGO
BALANCE SHEET
MAY 31, 2021
FEDERATED LIBRARY SYSTEM FUND
ASSETS
503.00.00.00.1001 EQUITY IN POOLED CASH 38,852.81
TOTAL ASSETS 38,852.81
LIABILITIES AND EQUITY
LIABILITIES
503.00.00.00.2101 ACCOUNTS PAYABLE 89.00
TOTAL LIABILITIES 89.00
FUND EQUITY
503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97
503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 22,549.84
REVENUE OVER EXPENDITURES - YTD 1,429.00
TOTAL FUND EQUITY 38,763.81
TOTAL LIABILITIES AND EQUITY 38,852.81
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Director’s Report
April 20th, 2021
1. Reference Update (from Elke Saylor - Head of Reference, Samantha Quail - Adult Services
Librarian, Jolyn Lobe and Laura Boeck, Reference Assistants):
Summer Reading has started, the masks are disappearing and adult programming is returning –
there is light at the end of the pandemic tunnel! Jammin’ on Janesville was blessed with beautiful
weather and great attendance. Jester Fun delighted with fabulous balloon creations, and Sawdust,
the miniature therapy horse, was a hit. The Friends sold gently used books and DVDs to the tune of
right around $180, which at 50 cents per children’s book and $1 per DVD is a nice profit for one
evening. It was lovely to be outside to promote and represent the Library.
While the Epilepsy/Seizure Awareness program on 7/21 is on Zoom, we are also offering a live
concert in Veteran’s Park on Friday July 30th at 7pm. Local band Potter’s Field is playing classic rock
and the Milk Can food truck will be in attendance. Bring your blankets or lawn chairs and soak up
some summer fun.
Movie Matinees have resumed in person, as has the Crochet Group – people are delighted to be
back in the Library.
2. Children’s Update (from Abby Bussen, Children’s Librarian, Courtney Metko and Heather Ziolecki,
Children’s Assistants):
Many new things launched for the children’s area this month! The summer reading program
started, which meant exciting virtual school visits occurred at the end of the school year and final
preparations for the program were underway. We are signing many children up who are looking for
a long and fun summer of reading and activities. We also began our Tuesday outdoor storytimes in
the Amphitheater. Starting June 12th will be our first ever GOAT Reader Program in partnership with
Pop’s Marketplace (and yes, it does mean reading to goats for prizes!). We have a full summer of
performers to help engage kid’s minds.
3. Young Adult Update (from Amanda Hyland, Young Adult and Marketing Librarian):
The Young Adult Librarian has been finalizing the Young Adult Summer reading program
which began on 6/7/21. She also worked on marketing for the Jammin on Janesville event from
6/4/21 and continues to work on the Young Adult area redesign project.
4. Circulation Update (from Jane Matusinec, Circulation Supervisor):
To gear up for summer, the circulation team is having their first in-person staff meeting June 9. We
will be discussing summer reading, reviewing library privacy policy and customer service
expectations, and new card registration procedures. Staff will begin training this month on
12
accepting credit card payments for fines, faxes and replacement costs using xpress Bill Pay.
Circulation staff has been promoting the Friends’ Garden Walk fundraiser by handing out event info
and bookmarks and selling tickets. Brittany and Jane continue to investigate RFID conversion. Jane
continues to train Holly, our new shelver as well as Emily and Janet our newest circulation aides.
We will be hiring two new shelvers this summer due to staff departures.
5. Other Updates:
a. Dates of Note: July 20th is the next Library Board meeting and will be the vote to send
the budget proposal to the Mayor and Council.
b. Friends of the Library: Tickets for the Friends of the Library Garden Walk are still on
sale! The Garden Walk will take place on June 26th.
c. Library Impact: This month’s positive impact story covers our community garden. We
had a great response and so many volunteers and plants for the summer we doubled
the initial size of the garden!
d. Shred Day: The good news was the Friend’s sponsored shred day was a much-needed
service to the community! However with over a 100% increase in attendance (over 380
people served) we plan on making it an event that requires registration in the future to
manage traffic.
6. Employee Anniversaries: Lois Cotton (Library Aide) 2 years, Stephanie Kinzel (Shelver) 2 years
13
JAN FEB MAR**APR**MAY**JUN JUL AUG SEPT OCT NOV DEC TOTAL MAY** YTD
Checkouts
2019 21,785 21,507 24,231 23,645 21,420 26,506 30,895 26,132 21,640 22,944 20,647 18,821 280,173 112,588
2020 21,884 21,299 12,709 764 4,550 13,486 17,606 17,385 16,801 18,164 16,551 15,892 177,091 61,206
2021 17,136 16,739 18,981 17,152 15,839 85,847 85,847
21 vs 20 % Change (21.7%)(21.4%)49.4%2145.0%248.1%(51.5%)40.3%
Overdrive Checkouts (E-books, E-Audio, E-Video)
2019 2,247 2,119 2,302 2,198 2,232 2,262 2,455 2,351 2,312 2,358 2,220 2,202 27,258 11,098
2020 2,500 2,432 2,651 2,956 2,946 2,966 3,371 3,317 2,968 2,978 2,874 2,877 34,836 13,485
2021 3,088 2,839 3,141 2,931 3,127 15,126 15,126
21 vs 20 % Change 23.5%16.7%18.5%(0.8%)6.1%(56.6%)12.2%
Kanopy/Hoopla Play Withdrawal
KANOPY 2019 21 29 53 41 75 54 44 62 56 59 58 53 605 219
KANOPY/HOOPLA as of APR 2020 58 69 92 310 167 135 137 123 135 154 142 177 1699 696
KANOPY/HOOPLA 2021 207 258 217 197 228 1107 1107
KANOPY 2021 60 74 62 58 72 326 326
HOOPLA 2021 147 184 155 139 156 781 781
21 vs 20 % Change TOTAL 256.9%273.9%135.9%(36.5%)36.5%(34.8%)59.1%
21 vs 20 % Change Kanopy ONLY 3.4%7.2%(32.6%)(26.6%)28.6%(53.9%)(7.9%)
Owning Holds Shipped
2019 3,296 2,872 2,914 2,669 2,670 2,975 3,148 2,811 3,107 2,980 2,902 2,495 34,839 14,421
2020 3,508 3,194 1,566 85 2,664 3,451 3,565 3,408 3,239 3,398 3,276 2,947 34,301 11,017
2021 3,715 3,082 3,647 3,203 2,847 16,494 16,494
21 vs 20 % Change 5.9%(3.5%)132.9%3668.2%6.9%(51.9%)49.7%
Self-Service Transaction Percentage of Total Circ (Self-check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts)
2019 56.4%60.6%62.5%63.0%65.6%63.3%65.1%65.2%66.6%62.9%64.0%65.3%63.4%61.6%
2020 62.1%57.8%64.7%84.1%47.6%49.2%54.9%55.7%56.1%55.6%56.3%56.0%57.1%60.9%
2021 53.6%57.3%63.1%63.6%64.7%60.4%60.4%
Curbside Pickups
2020 0 0 0 42 1,335 1,425 279 207 126 88 58 64 3,624 1,377
2021 63 39 26 18 11 157 157
21 vs 20 % Change (57.1%)(99.2%)(95.7%)(88.6%)
Library Visits*
2019 10,151 11,418 12,525 13,775 10,701 14,463 14,851 13,447 10,803 12,373 11,118 10,601 146,224 58,570
2020 12,240 12,144 6,643 0 18 2,949 6,362 6,911 6,631 7,262 5,761 6,204 73,124 31,045
2021 7,190 6,753 7,826 7,291 6,425 35,484 35,484
21 vs 20 % Change (41.3%)(44.4%)17.8%35591.7%(51.5%)14.3%
Reference Transactions (DPI defined)
2019 1,182 1,123 1,067 995 1,002 1,211 1,331 1,215 1,171 1,118 987 878 13,280 5,369
2020 1,201 1,029 574 15 438 822 864 814 902 839 697 772 8,967 3,257
2021 832 758 933 763 728 4,014 4,014
21 vs 20 % Change (30.7%)(26.3%)62.5%4986.7%66.2%(55.2%)23.2%
Technical/Other Information Transactions
2019 0 576 528 427 492 3,152 4,030 1,362 481 536 450 346 12,380 2,023
2020 768 873 655 27 868 639 882 908 868 957 874 767 9,086 3,191
2021 1,067 1,016 1,055 818 654 4,610 4,610
21 vs 20 % Change 38.9%16.4%61.1%2929.6%(24.7%)(49.3%)44.5%
Meeting Room Use
2019 78 89 107 97 91 87 87 68 78 96 106 78 1,062 462
2020 94 97 50 0 1 24 27 37 43 40 41 27 481 242
2021 25 23 26 33 48 155 155
21 vs 20 % Change (73.4%)(76.3%)(48.0%)4700.0%(67.8%)(36.0%)
Monthly Statistics for Muskego Public Library 2021
**The Library was closed to the Public beginning 03/16/20 due to the COVID-19 pandemic. At the beginning of May '20, we began Curbside Pickup. On 5/28/20, we allowed patrons to schedule Computer Use, Faxing, Card
Registration, Meeting Room 4. On 6/18/20, we re-opened to the public for browsing (while continuing curbside).
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LIBRARY ‐ 5 YR PROPOSED CAPITAL PLAN
as of 06/10/21
2022‐2026
Expenditure Schedule ‐ PROPOSED
Project Name Account #TOTAL 2022 2023 2024 2025 2026 COMMENTS
Carpeting/Flooring 410.08.90.71.6507 $10,000 $10,000 $0 $0 $0 $0 Increased to account for carpeting tiled atrium
Public Furniture 410.08.90.71.6511 $62,490 $16,000 $46,490 $0 $0 $0
RFID 410.08.90.71.6514 $45,000 $45,000 $0 $0 $0 $0
Service Desks Redesign 410.08.90.71.6512 $40,000 $40,000 $0 $0 $0 $0
Additional Study Rooms $50,000 $0 $50,000 $0 $0 $0
Public Restroom Renovation 410.08.90.71.6516 $50,000 $0 $50,000 $0 $0 $0
Storage Shed 410.08.90.71.6515 $7,590 $0 $0 $7,590 $0 $0
Parking Lot Repair/Repave $125,400 $0 $0 $125,400 $0 $0
Wayfinding Signage $0 $0 $0 $0 $0 $0 TBD
Roof Repair/Replacement $180,000 $0 $0 $0 $180,000 $0
Keycard Access Building Conversion $40,000 $0 $0 $0 $0 $40,000
TOTAL EXPENDITURES $610,480 $111,000 $146,490 $132,990 $180,000 $40,000
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RFID (Radio Frequency Identification) Capital Request 2022
Site Visits Completed:
New Berlin Public Library 2019
Mukwonago Public Library 2019
Pewaukee Public Library 2021
Hartland Public Library 2021
Email Research:
Waterloo Public Library 2021
Big Bend Public Library 2021
Jefferson Public Library 2021
Oconomowoc Library System Survey 2021
Vendor Presentations Attended:
Envisionware 2019
Bibliotheca 2019
Bibliotheca 2021
Envisionware 2021
RFID Libraries in Bridges Library System (out of 24 Member Libraries):
1. Big Bend Public Library 9. Pewaukee Public Library
2. Fort Atkinson Public Library 10. Sussex Public Library
3. Hartland Public Library 11. Waterloo Public Library
4. Jefferson Public Library 12. Watertown Public Library
5. Menomonee Falls Public Library 13. Waukesha Public Library
6. Mukwonago Public Library
7. New Berlin Public Library
8. North Lake (Town Hall) Public Library
1. Goal of this report: To provide background information for the 2022 capital request to convert
the Muskego Public Library from the current aging magnet technology to the newer industry
standard technology of RFID (radio frequency identification).
2. Bridges Library System RFID Landscape: The Bridges Library System has 24-member libraries
across Waukesha and Jefferson County. In 2019 across the 24-member Bridges Library System,
Muskego ranked 11 out of 24 in terms of overall circulation. Of the ten libraries with higher
circulation, 7/10 have RFID, 2/10 are looking to do so in 2022, and 1/10 is looking to do so after
2022.
3. State RFID Landscape: Currently there is a mix of libraries across the state that have the older
magnet technology and the newer RFID technology. The libraries tied to the older technology
remain with that dated infrastructure due to the initial costs to upgrade. As an outcome of the
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Public Library Services Redesign project, the Department of Public Instruction is running an
analysis of statewide delivery systems with possible delivery hub redesign. Depending on the
outcome of this analysis, the more libraries on RFID could lead to delivery efficiencies across the
state, moving items more quickly to patrons.
4. Benefits of RFID: The benefits of upgrading to RFID include:
a. Overall annual savings on hardware, software, and maintenance.
b. An inventory function to assist with accuracy of collection locations and shelf ready status.
c. Faster check-in/out times for library materials for patrons and staff.
d. Simplified self-check steps for the check-in/out process for patrons and increase in self-
check hardware.
e. Reduction of repetitive movements by staff regarding check-in/out processes.
f. Increased accuracy of library circulation records due to RFID check-in/out technology.
g. Improved customer service through shared technology services at neighbor libraries.
h. Improved in-transit processes from our majority in-transit receivables.
i. Increased security of library materials due to newer technology and features.
j. Replacement of our aging hardware with newer hardware that can be maintained.
5. Reality of RFID: RFID technology expands accuracy of work, improves ergonomic function,
creates better customer service opportunities through ease of use, and increases work flow
efficiencies. Despite increased efficiencies, our research from the 13 other libraries already
using RFID concluded that efficiencies found do not create enough time savings to reduce staff
positions. Staff handling of library materials would still be necessary at every stage of their
workflow. Each item still needs to be handled to assess condition, to make repairs, to review
hold/transit notes, and to sort/shelve items to their final destination both within the library and
to our 24-member libraries daily. However, efficiencies of RFID could lead to some reclaimed
time that would easily be redirected to faster processing of new library materials, faster turn-
around time for repair of damaged materials, cleaning of dirty/damaged media discs, or an
added pick list rotation to increase the speed of transits and hold requests for patrons.
6. Project Timeline: If capital funding is approved in October 2021 for the 2022 budget year, the
Library would begin conversion as soon as possible in the new year, moving one collection at a
time. The collection would still be fully accessible to patrons during the conversion. The
Library’s current contract to maintain the gates and self-check runs to December 31, 2021.
7. Staff Impact: RFID conversion requires each physical item in our collection be reprocessed with
a new RFID tag, and record information inputted into the data fields of this tag so that the
technology can recognize each item. Estimates indicate the conversion would take around 100
staff hours and it is hoped that the overtime budget would be enough to absorb any extra time
needed.
8. Financial Implications: In 2019 Bridges Library System provided a grant of $9,196 to the
Muskego Public Library to assist with purchasing tags for future conversion. This helps offset
the initial cost of the conversion. Converting to RFID requires a one-time capital project to
invest in hardware and initial software set up. Ongoing operational costs of RFID tags and
maintenance on software and hardware would follow. It should be noted that the library
already pays for similar types of charges with our current system of magnetic tags and
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maintenance on our existing hardware. RFID processing materials are cheaper than the
magnetic tags required for our current system. Gate and self-check maintenance would be
cheaper since we are maintaining newer technology. See “Annual Operating Magnet vs RFID
Technology Cost Comparison Chart”. There are two vendors to consider and they have both
provided project proposals with costs. See “Capital RFID Technology Conversion Vendor
Comparison Costs” for details.
9. Why now?
The RFID tags given to us through the grant will expire by June 2022.
This is a Library System priority to encourage all libraries in our system to convert to RFID. RFID is the
current technology standard and has existed now for 20 years. There will be immediate benefits even
without the entire system converted, but greater benefits will exist if everyone is using the same
technology system.
Because this is a Library System priority, Bridges is offering several other incentives (aside from the bulk
tag grant) to make this conversion cost effective for members right now. This includes free rental of
their conversion carts to aid in RFID tag application (saving a minimum vendor cost of $3,500 to rent two
carts for 3 months). RFID companies charge a site visit to train staff on the hardware/software, do pre-
installation work, and a site survey. Bridges has offered to use their technology consultant to take on
this task for libraries converting to RFID (saving a vendor cost of $1,975). The System is also covering the
cost of an Inventory Wand available to member libraries saving us $2,495.
Additionally, the collection has gone through a rigorous weeding schedule which makes conversion now
time efficient, as we are not tagging items that should be removed from the collection.
Report Recommendation: After our research and site visits conducted by the Library Director, Brittany
Larson, and Circulation Supervisor Jane Matusinec, it is my recommendation that the Muskego Public
Library convert to the RFID technology and submit a capital request in 2022
Annual Operating Magnet vs RFID Technology Cost Comparison Chart
Option 1 Current Magnet Technology RFID Technology
Annual Gate Maintenance $1,749 $779.40
Print Processing Material $0.25/strip $0.14/tag
AV Processing Material $1.07/strip $0.51/tag
Statistics Software License Fees N/A $169.15
Annual Self-Check Maintenance $1,999 $1,206
Annual Sensitizer Maintenance N/A* $495.60
Inventory Maint./Software Fees N/A $472.20
TOTAL $3,749.32 $3,123.00
SAVINGS $626.32/YEAR
staff efficiencies +Staff and Patron efficiencies
*Our current devices are so old it is not possible to purchase maintenance for them.
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Costs to Replace Existing Magnet Technology vs RFID Costs
This shows the replacement cost to replace existing Magnet Technology vs RFID Technology
Magnet Technology RFID
New Security Gates $18,000 $6,495
(De)Sensitizers (quan. 2) $3,498 $996
Self-Check $22,000 (for hybrid) $6,000
Example of Capital RFID Technology Conversion Costs
Vendor A
RFID 2 Aisle Gate $6,495
9 RFID (De)Sensitizer Pads $4,482
Countertop Self-Check $4,500
Kiosk Self-Check $5,550
RFID Staff Statistics Software $990
RFID Installation $2,475
Delivery Freight Charges $940.15
Tagging Cart Rental $3,594
Uninstall/Gate Disposal $499
RFID Tags $12,000
TOTAL $41,525.15
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2018 2019 2020
ACTUAL ACTUAL ACTUAL BUDGET BUDGET
% ACTUALS
to 2021
BUDGET
Over/(Under)
2021 BUDGET 2022 COMMENTS
100.05.71.00.5101 SALARY & WAGES 581,394 629,314 658,759 674,657 674,657 100%-
100.05.71.00.5102 SALARY & WAGES - OVERTIME 302 1,391 - 2,000 2,000 100%-
100.05.71.00.5201 FICA 45,249 48,325 50,105 53,234 53,234 100%-
100.05.71.00.5202 PENSION 35,714 36,490 38,899 40,560 40,560 100%-
100.05.71.00.5203 HEALTH INSURANCE 63,476 106,881 106,781 111,812 111,812 100%-
100.05.71.00.5204 LIFE INSURANCE 1,378 1,196 1,136 1,464 1,464 100%-
100.05.71.00.5205 FSA FEE EXPENSE - - - - -
100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 21,030 19,200 20,800 19,200 19,200 100%-
100.05.71.01.5711 PRINT MATERIALS 110,911 119,528 113,162 110,000 115,000 105%5,000 Return to previous year's budget after 2020 cuts
100.05.71.02.5711 AUDIO VISUAL MATERIALS 48,553 42,286 29,606 38,900 38,900 100%-
100.05.71.03.5711 ELECTRONIC MATERIALS 16,294 17,087 19,458 21,819 21,819 100%Estimate. Pending 2022 database charges and Bridges Hoopla grant amount
100.05.71.00.5774 LIBRARY REPLACEMENT 800 690 189 1,300 1,300 100%-
100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,782 47,719 36,488 36,700 45,200 123%8,500 Landscape care (lawn cutting, mulch trimming) transitioning from general City Fund to individual departments
100.05.71.00.5602 TELEPHONE 150 150 270 720 - 0%(720) Canceled data service on tablet in 2021
100.05.71.00.5703 HOUSEKEEPING SUPPLIES 2,117 2,688 2,937 3,800 3,500 92%(300) Reduction based on three year trend
100.05.71.00.5835 HOUSEKEEPING SERVICES 37,373 35,792 40,490 44,760 44,760 100%- Estimate. Waiting to hear if there will be an increase for Friday cleanings in 2022.
100.05.71.00.5910 GAS & ELECTRIC 69,928 71,572 71,748 74,000 74,000 100%-
100.05.71.00.5915 SEWER & WATER 1,703 1,703 2,032 2,500 2,500 100%-
100.05.71.00.5302 MILEAGE 2,027 1,097 318 2,000 2,000 100%-
100.05.71.00.5303 CONFERENCES & TRAINING 3,021 3,446 3,828 3,500 3,500 100%-
100.05.71.00.5305 DUES & MEMBERSHIPS 823 1,057 1,054 1,300 1,300 100%-
100.05.71.00.5401 LIBRARY EQUIPMENT 18,571 22,202 27,826 18,000 19,900 111%1,900 Begin IT cycle replacement of aging (5+ yrs) circulating public laptops
100.05.71.00.5505 COMPUTER CHARGES/LIBRARY 30,602 37,033 26,640 38,300 40,968 107%2,668 Increase due to a move to a point to point internet connection to improve internet connection to City Hall. Implement an improved
wireless printing solution.
100.05.71.00.5701 OFFICE SUPPLIES 8,009 7,454 9,052 8,000 8,000 100%-
100.05.71.00.5702 PROCESSING SUPPLIES 17,333 12,630 16,525 17,500 17,500 100%-
100.05.71.00.5740 LIBRARY GRANT EXP - 1,549 3,195 3,863 3,863 100%- Based on 2022 Hoopla Bridges grant.
100.05.71.00.5752 LIBRARY FRIENDS EXP - 6,139 5,214 5,000 5,000 100%-
100.05.71.00.6062 PROGRAMMING 21,063 5,935 6,754 6,000 7,000 117%1,000 Plan for a high profile speaker.
EXPENDITURE TOTAL 1,174,603 1,280,554 1,293,266 1,340,889 1,358,937 101%18,048
100.05.71.00.4140 LIBRARY GRANT REV 8,765 1,549 3,489 3,863 3,863 100%-
100.05.71.00.4150 LIBRARY - SYSTEM, ETC 118,147 118,193 121,422 133,957 133,957 100%-
100.05.71.00.4274 LIBRARY LOST & DAMAGED 1,452 1,951 1,384 1,300 1,300 100%-
100.05.71.00.4313 LIBRARY FINES 16,046 13,798 6,962 17,000 17,000 100%-
100.05.71.00.4314 LIBRARY TAXABLE REVENUE 8,880 8,072 5,231 9,000 9,000 100%-
100.05.71.00.4544 ROOM RENTAL 1,519 2,594 825 1,000 1,000 100%-
100.05.71.00.4552 LIBRARY FRIENDS REV 6,239 6,904 5,393 5,000 5,000 100%-
REVENUE TOTAL 161,049 153,060 144,707 171,120 171,120 100%0
NET CITY SUPPORT FOR LIBRARY 1,013,554 1,127,494 1,148,559 1,169,769 1,187,817
vs Prior Year 4%11%2%-1%2%
Category Summaries
SALARIES TOTAL 581,696 630,705 658,759 676,657 676,657 100%0
BENEFITS TOTAL 166,847 212,092 217,720 226,270 226,270 100%0
SALARIES & BENEFITS 748,543 842,797 876,479 902,927 902,927 100%0
MATERIALS TOTAL 176,558 179,591 162,415 172,019 177,019 103%5,000
BUILDING & UTILITIES TOTAL 148,053 159,624 153,964 162,480 169,960 105%7,480
MISCELLANEOUS 101,449 98,542 100,407 103,463 109,031 105%5,568
----------------------------------------------------------------------
TOTAL 1,174,603 1,280,554 1,293,266 1,340,889 1,358,937 101%18,048
Based on 2021 numbers HR will fill in salary/benefits info in July. RFID conversion may require additional staff work hours.
2021
Draft as of 06.07.21
2022
T:\Departments\Library\Library Board\2021-06 Board Packet\2022 Library Operating Budget Board DRAFT
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