Loading...
LIBRARY BOARD Packet-042021CITY OF MUSKEGO LIBRARY BOARD AGENDA 04/20/2021 5:00 PM Library Conference Room, S73 W16663 Janesville Road Please click the link below to join the webinar: https://us02web.zoom.us/j/83815918576 Webinar ID: 838 1591 8576 Phone: 312-626-6799 You may submit public comment to blarson@cityofmuskego.org by noon on April 20, 2021. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Approval of Minutes - March 16, 2021 03.16.21 Library Board Minutes.pdf Place on file the Library Financial Reports - March 2021 Financials March 2021 Financials.pdf PRESIDENTS REPORT DIRECTOR'S REPORT April 2021 Director's Report Library Board Director Report_April 2021.pdf UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion/Action: Approval of Allowable Costs Worksheet Allowable Costs.pdf 1 Discussion/Action: Library Board By-Laws Updates Bylaws.pdf Discussion: Presidential Appointment of 2021 Nominating Committee Discussion/Action: Continuation of Library Board Mask Policy Muskego Library Board Mask Mandate.pdf COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. 2 CITY OF MUSKEGO LIBRARY BOARD MINUTES 03/16/2021 5:00 PM Library Conference Room, S73 W16663 Janesville Road Please click the link below to join the webinar: https://us02web.zoom.us/j/88479352750 +312 626 6799 Webinar ID: 884 7935 2750 You may submit public comment to blarson@cityofmuskego.org by noon on March 16, 2021. CALL TO ORDER President Robertson called the meeting to order at 5:11PM. PLEDGE OF ALLEGIANCE ROLL CALL Present were President Robertson, Vice-President Konkel, Trustee Blair, Trustee Darkow, Trustee Heinowski, Trustee Humphreys, Trustee Kangas, Trustee Schroeder, and Director Larson. Alderman Wolfe was excused. Trustee Blair left at 6:54PM. STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Trustee Kangas made a motion to approve the CONSENT AGENDA, Trustee Schroeder seconded. Motion Passed 7 in favor. Approval of Minutes - February 16,2021 Place on file the Library Financial Reports - February 2021 Financials PRESIDENTS REPORT DIRECTOR'S REPORT March 2021 Director's Report UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion: Garden Wall/Memorial Gift Follow Up 3 Discussion/Action: NABCO Door Maintenance Contract Trustee Blair made a motion to approve the NABCO Door Maintenance Contract, Trustee Darkow seconded. Motion Passed 7 in favor. Discussion/Action: Approval of 2021 Library Director Goals Vice-President Konkel made a motion to approve the 2021 Library Director Goals, Trustee Blair seconded. Motion Passed 7 in favor. Discussion: Library Board By-Laws Updates (first read) COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee Darkow made a motion to adjourn, Trustee Heinowski seconded. Motion Passed 6 in favor. Meeting adjourned at 7:03PM. NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. 4 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 3/1/2021-3/31/2021 Apr 07, 2021 11:51AM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599" Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number ADVANCED CHEMICAL SYSTEMS 168964 1 Invoice 5GAL FILTER CONVERSIONKIT & 02/26/2021 03/09/2021 325.80 321 100.05.71.00.5415 168995 1 Invoice 21 03MAR CHEMICAL SERVICE A 03/01/2021 03/09/2021 288.75 321 100.05.71.00.5415 Total ADVANCED CHEMICAL SYSTEMS:614.55 AMAZON CAPITAL SERVICES 11HH-M79P-JL 1 Invoice FOL - KIDS 03/15/2021 03/23/2021 103.73 321 100.05.71.00.5752 11K1-XTD6-TK 1 Invoice WET ERASE MARKERS 02/19/2021 03/09/2021 8.37 321 100.05.71.00.5701 11K1-XTD6-TK 2 Invoice MED VINYL GLOVES (1000 CT)02/19/2021 03/09/2021 129.95 321 100.05.71.00.5703 19P3-74NV-7Y 1 Invoice AV 03/09/2021 03/23/2021 18.36 321 100.05.71.02.5711 1FLJ-NLXT-F3 1 Invoice PRINT 02/23/2021 03/09/2021 44.87 321 100.05.71.01.5711 1GJG-YT7D-D 1 Invoice 3D PRINTER FILAMENT AND ENCL 03/02/2021 03/09/2021 220.81 321 100.05.71.00.5701 1JHY-1JFQ-FK 1 Invoice FOL - KIDS PROGRAMMING 01/10/2021 03/09/2021 2.79 321 100.05.71.00.5752 1JHY-1JFQ-FK 2 Invoice ICE CARPET MATS 01/10/2021 03/09/2021 74.99 321 100.05.71.00.5415 1JHY-1JFQ-FK 3 Invoice SOAP DISPENSER 01/10/2021 03/09/2021 8.49 321 100.05.71.00.5703 1JYX-HJ4P-CN 1 Invoice FOL - KIDS 02/21/2021 03/09/2021 113.85 321 100.05.71.00.5752 1K34-D1R7-73 1 Invoice PRINT 02/23/2021 03/09/2021 92.39 321 100.05.71.01.5711 1QF1-XDT7-7R 1 Invoice TONER FOR FAX 02/15/2021 03/09/2021 39.98 321 100.05.71.00.5701 1R7L-L1JH-69 1 Invoice PRINT 02/22/2021 03/09/2021 136.11 321 100.05.71.01.5711 1RPH-31HP-X 1 Invoice PURELL DISINFECTANT 02/21/2021 03/09/2021 42.00 321 100.05.71.00.5703 1RPH-31HP-X 2 Invoice PENCIL SHARPENER - CIRC 02/21/2021 03/09/2021 26.19 321 100.05.71.00.5701 1RY4-QXWR-C 1 Invoice VISUAL TIMER 02/26/2021 03/09/2021 24.98 321 100.05.71.00.5701 1TMH-K6R7-4 1 Invoice AV 03/05/2021 03/23/2021 419.89 321 100.05.71.02.5711 1VHT-91VW-K 1 Invoice HDMI SWITCH AND GLUE STICKS 03/10/2021 03/23/2021 25.63 321 100.05.71.00.5701 1VTP-KNY9-V 1 Invoice PRINT 12/17/2020 03/09/2021 61.28 1220 100.05.71.01.5711 1X1C-R1LY-3N 1 Invoice AV 02/27/2021 03/09/2021 40.68 321 100.05.71.02.5711 1XFD-DMVJ-N 1 Invoice PRINT 03/07/2021 03/23/2021 76.99 321 100.05.71.01.5711 1XXN-Q9T6-4F 1 Invoice AV 02/27/2021 03/09/2021 3.94-321 100.05.71.02.5711 Total AMAZON CAPITAL SERVICES:1,708.39 BAKER & TAYLOR COMPANY 2035774288 1 Invoice PRINT 02/10/2021 03/09/2021 629.07 321 100.05.71.01.5711 2035776423 1 Invoice PRINT 02/11/2021 03/09/2021 301.58 321 100.05.71.01.5711 2035781263 1 Invoice PRINT 02/15/2021 03/09/2021 344.85 321 100.05.71.01.5711 2035792893 1 Invoice PRINT 02/19/2021 03/09/2021 302.85 321 100.05.71.01.5711 2035798787 1 Invoice PRINT 02/23/2021 03/23/2021 916.17 321 100.05.71.01.5711 2035804395 1 Invoice PRINT 02/25/2021 03/23/2021 1,615.43 321 100.05.71.01.5711 2035808903 1 Invoice PRINT 03/01/2021 03/23/2021 1,000.30 321 100.05.71.01.5711 2035814050 1 Invoice PRINT 03/02/2021 03/23/2021 912.61 321 100.05.71.01.5711 2035819525 1 Invoice PRINT 03/04/2021 03/23/2021 464.07 321 100.05.71.01.5711 2035824346 1 Invoice PRINT 03/08/2021 03/23/2021 388.64 321 100.05.71.01.5711 2035831955 1 Invoice PRINT 03/10/2021 03/23/2021 404.47 321 100.05.71.01.5711 5016750743 1 Invoice PRINT 02/10/2021 03/09/2021 53.03 321 100.05.71.01.5711 5016798116 1 Invoice PRINT 03/03/2021 03/23/2021 38.66 321 100.05.71.01.5711 Total BAKER & TAYLOR COMPANY:7,371.73 5 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2 Report dates: 3/1/2021-3/31/2021 Apr 07, 2021 11:51AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number BAKER & TAYLOR ENTERTAINMENT H54222450 1 Invoice AV 02/15/2021 03/09/2021 21.59 321 100.05.71.02.5711 H54267990 1 Invoice AV 02/16/2021 03/09/2021 54.70 321 100.05.71.02.5711 H54303150 1 Invoice AV 02/18/2021 03/09/2021 13.67 321 100.05.71.02.5711 H54364490 1 Invoice AV 02/23/2021 03/23/2021 55.41 321 100.05.71.02.5711 H54421230 1 Invoice AV 03/01/2021 03/23/2021 21.56 321 100.05.71.02.5711 H54430540 1 Invoice AV 03/01/2021 03/23/2021 70.50 321 100.05.71.02.5711 H54433700 1 Invoice AV 03/01/2021 03/23/2021 11.88 321 100.05.71.02.5711 H54476910 1 Invoice AV 03/02/2021 03/23/2021 21.59 321 100.05.71.02.5711 H54487070 1 Invoice AV 03/02/2021 03/23/2021 10.79 321 100.05.71.02.5711 H54522720 1 Invoice AV 03/05/2021 03/23/2021 12.73 321 100.05.71.02.5711 H54522920 1 Invoice AV 03/05/2021 03/23/2021 14.98 321 100.05.71.02.5711 H54539450 1 Invoice AV 03/08/2021 03/23/2021 249.72 321 100.05.71.02.5711 H5454720 1 Invoice AV 03/08/2021 03/23/2021 14.39 321 100.05.71.02.5711 H54572280 1 Invoice AV 03/10/2021 03/23/2021 17.99 321 100.05.71.02.5711 H54572281 1 Invoice AV 03/10/2021 03/23/2021 20.14 321 100.05.71.02.5711 H54595890 1 Invoice AV 03/10/2021 03/23/2021 14.39 321 100.05.71.02.5711 Total BAKER & TAYLOR ENTERTAINMENT:626.03 BEST PLUMBING SPECIALTIES, INC 6012215 1 Invoice CLOSET DROP-IN 03/09/2021 03/23/2021 137.75 321 100.05.71.00.5415 6012215 2 Invoice URINAL ENFORCER 03/09/2021 03/23/2021 37.80 321 100.05.71.00.5415 Total BEST PLUMBING SPECIALTIES, INC:175.55 CARDMEMBER SERVICE (ELAN) 3871/032321 1 Invoice WALL STREET JOURNAL ANNUAL 02/25/2021 03/23/2021 539.88 321 100.05.71.01.5711 3871/032321 2 Invoice MAR ADULT/YA TAKE AND MAKE 02/25/2021 03/23/2021 22.65 321 100.05.71.00.6062 3905/032321 1 Invoice FOL - TEEN 03/23/2021 03/23/2021 15.52 321 100.05.71.00.5752 3913/032321 1 Invoice KIDS - FOL 02/25/2021 03/23/2021 61.62 321 100.05.71.00.5752 Total CARDMEMBER SERVICE (ELAN):639.67 COMPLETE OFFICE OF WIS 887242 1 Invoice MISC PAPER PROD-LIB 03/02/2021 03/09/2021 480.62 321 100.05.71.00.5703 Total COMPLETE OFFICE OF WIS:480.62 EBSCO INFORMATION SERVICES 1623969/03232 1 Invoice PRINT 03/05/2021 03/23/2021 4,292.18 321 100.05.71.01.5711 Total EBSCO INFORMATION SERVICES:4,292.18 FINDAWAY WORLD LLC 3416964 1 Invoice AV 02/16/2021 03/09/2021 39.98 321 100.05.71.02.5711 341964 1 Invoice AV 02/18/2021 03/09/2021 47.99 321 100.05.71.02.5711 342559 1 Invoice AV 02/25/2021 03/23/2021 372.94 321 100.05.71.02.5711 Total FINDAWAY WORLD LLC:460.91 IMPACT ACQUISTIONS LLC 2052585 1 Invoice PUBLIC MFD 03/01/21-05/31/21 03/01/2021 03/23/2021 328.00 321 100.05.71.00.5401 Total IMPACT ACQUISTIONS LLC:328.00 INGERSOLL LIGHTING 119629 1 Invoice LIGHTING - 4" TUBE 18W BULBS 02/26/2021 03/23/2021 669.00 321 100.05.71.00.5415 6 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3 Report dates: 3/1/2021-3/31/2021 Apr 07, 2021 11:51AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number 119633 1 Invoice LIGHTING - VICTORY PL 11W BUL 03/04/2021 03/23/2021 188.16 321 100.05.71.00.5415 Total INGERSOLL LIGHTING:857.16 JANI-KING INC- MILW REGION MIL03210121 3 Invoice LIBRARY-MAR 03/01/2021 03/09/2021 3,125.00 321 100.05.71.00.5835 Total JANI-KING INC- MILW REGION:3,125.00 KUJAWA ENTERPRISES INC. 6937 1 Invoice 0221 PLANT MAINTENANCE 02/04/2021 03/09/2021 61.00 321 100.05.71.00.5415 Total KUJAWA ENTERPRISES INC.:61.00 MARCO TECHNOLOGIES LLC INV8594505 1 Invoice LIBRARY- ISSUES PAGING 03/30/2021 04/13/2021 75.00 421 100.05.71.00.5505 Total MARCO TECHNOLOGIES LLC:75.00 MERGENT INC 1673004607 1 Invoice HARRIS DIRECTORY OF WI BUSIN 09/11/2019 03/23/2021 376.00 321 100.05.71.01.5711 Total MERGENT INC:376.00 MICROMARKETING LLC 8399971 1 Invoice AV 02/16/2021 03/09/2021 119.79 321 100.05.71.02.5711 840709 1 Invoice AV 02/23/2021 03/09/2021 61.49 321 100.05.71.02.5711 841933 1 Invoice AV 03/04/2021 03/23/2021 39.99 321 100.05.71.02.5711 842466 1 Invoice AV 03/09/2021 03/23/2021 119.99 321 100.05.71.02.5711 Total MICROMARKETING LLC:341.26 MIDWEST TAPE 500038357 1 Invoice AV 02/15/2021 03/09/2021 121.97 321 100.05.71.02.5711 500062918 1 Invoice AV 02/22/2021 03/09/2021 124.97 321 100.05.71.02.5711 Total MIDWEST TAPE:246.94 QUALITY AWARDS LLC 30474 1 Invoice NAME BADGES 03/11/2021 03/23/2021 24.46 321 100.05.71.00.5701 Total QUALITY AWARDS LLC:24.46 SAFEWAY PEST MANAGEMENT INC. 656775 1 Invoice MAR21 PEST CONTROL 03/15/2021 03/23/2021 35.00 321 100.05.71.00.5415 Total SAFEWAY PEST MANAGEMENT INC.:35.00 SIEMENS INDUSTRY, INC. 5446386534 1 Invoice 03/01/21-02/28/22 FIRE SERVICE A 03/01/2021 03/23/2021 1,990.00 321 100.05.71.00.5415 Total SIEMENS INDUSTRY, INC.:1,990.00 SNEEZING COW, INC 100 1 Invoice FOL - MICHAEL PERRY VIRTUAL P 03/01/2021 03/09/2021 75.00 321 100.05.71.00.5752 Total SNEEZING COW, INC:75.00 7 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4 Report dates: 3/1/2021-3/31/2021 Apr 07, 2021 11:51AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number TIAA COMMERCIAL FINANCE, INC. 20340429 1 Invoice 04/01/21-04/30/21 STAFF PRINTER 03/10/2021 03/23/2021 506.72 321 100.05.71.00.5401 7918394 1 Invoice 03/01/21-03/31/21 STAFF PRINTER 02/10/2021 03/09/2021 336.55 321 100.05.71.00.5401 Total TIAA COMMERCIAL FINANCE, INC.:843.27 TIME WARNER CABLE 063003301030 1 Invoice 03/01/21-03/28/21 BUSINESS INTE 03/02/2021 03/23/2021 99.98 321 100.05.71.00.5505 Total TIME WARNER CABLE:99.98 US ALLIANCE FIRE PROTECTION 1046-F050893 1 Invoice 02 FEB21 QUARTERLY DRY SPRIN 02/27/2021 03/09/2021 180.00 321 100.05.71.00.5415 Total US ALLIANCE FIRE PROTECTION:180.00 WAUKESHA COUNTY TREASURER 2021-1301003 1 Invoice 4 CASES BPA FREE RECEIPT PAP 02/01/2021 03/09/2021 216.00 321 100.05.71.00.5702 2021-1301005 1 Invoice 2021 FLIPSTER EMAGAZINE 01/14/2021 03/09/2021 1,905.00 321 100.05.71.03.5711 2021-1301007 1 Invoice 2021 ADVANTAGE PROGRAM 01/14/2021 03/09/2021 3,709.00 321 100.05.71.03.5711 2021-1301009 1 Invoice 2021 GALE COURSES 01/14/2021 03/09/2021 2,921.00 321 100.05.71.03.5711 2021-1301012 1 Invoice 2021 SHARED DATABASE 01/14/2021 03/09/2021 1,324.00 321 100.05.71.03.5711 2021-1301014 1 Invoice FOL - 2021 BOOKPAGES 02/26/2021 03/09/2021 162.00 321 100.05.71.00.5752 2021-1301016 1 Invoice FOL - MOVIE LICENSING 02/01/2021 03/09/2021 513.00 321 100.05.71.00.5752 Total WAUKESHA COUNTY TREASURER:10,750.00 WE ENERGIES 3620720675 1 Invoice LIBRARY 03/03/2021 03/23/2021 2,908.67 321 100.05.71.00.5910 Total WE ENERGIES:2,908.67 Grand Totals: 38,686.37 Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599" 8 CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period: 03/21 Apr 07, 2021 12:20PM 2021-21 2021-21 2021-21 2021-21 % Actual Over / Adopted Amended YTD Current month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.4140 LIBRARY GRANTS REVENUE 3,863.00 3,863.00 .00 .00 .00 3,863.00- 100.05.71.00.4150 LIBRARY - SYSTEM, ETC 133,957.00 133,957.00 67.00 67.00 .05%133,890.00- 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 433.57 347.17 33.35%866.43- 100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 2,975.67 1,911.22 17.50%14,024.33- 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 1,317.00 615.00 14.63%7,683.00- 100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00 100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 75.00 .00 7.50%925.00- 100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00 100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 776.82 776.82 15.54%4,223.18- Total LIBRARY DEPARTMENT:171,120.00 171,120.00 5,645.06 3,717.21 3.30%165,474.94- 9 CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 03/21 Apr 07, 2021 12:04PM 2021-21 2021-21 2021-21 2021-21 % Actual Over / Adopted Amended YTD Current Month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 674,656.88 674,656.88 132,205.17 25,359.92 19.60%542,451.71- 100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00- 100.05.71.00.5201 FICA 53,233.71 53,233.71 10,198.15 2,018.13 19.16%43,035.56- 100.05.71.00.5202 PENSION 40,559.73 40,559.73 7,516.02 1,466.22 18.53%33,043.71- 100.05.71.00.5203 HEALTH 111,811.50 111,811.50 23,963.89 6,591.31 21.43%87,847.61- 100.05.71.00.5204 LIFE 1,463.90 1,463.90 277.65 92.55 18.97%1,186.25- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 19,200.00 19,200.00 6,000.00 2,000.00 31.25%13,200.00- 100.05.71.00.5302 MILEAGE 2,000.00 2,000.00 5.18 2.88 .26%1,994.82- 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 25.00 .00 .71%3,475.00- 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 307.64 .00 23.66%992.36- 100.05.71.00.5401 LIBRARY EQUIPMENT 18,000.00 18,000.00 8,029.82 1,171.27 44.61%9,970.18- 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,700.00 36,700.00 5,081.38 3,988.25 13.85%31,618.62- 100.05.71.00.5505 COMPUTER CHARGES 38,300.00 38,300.00 24,744.79 99.98 64.61%13,555.21- 100.05.71.00.5602 TELEPHONE 720.00 720.00 .00 .00 .00 720.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 8,000.00 8,000.00 439.10 370.42 5.49%7,560.90- 100.05.71.00.5702 PROCESSING SUPPLIES 17,500.00 17,500.00 943.56 216.00 5.39%16,556.44- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,800.00 3,800.00 726.62 661.06 19.12%3,073.38- 100.05.71.00.5740 LIBRARY GRANT EXPENSE 3,863.00 3,863.00 .00 .00 .00 3,863.00- 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 1,393.55 1,047.51 27.87%3,606.45- 100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 73.55 .00 5.66%1,226.45- 100.05.71.00.5835 HOUSEKEEPING SERVICES 44,760.00 44,760.00 9,375.00 3,125.00 20.95%35,385.00- 100.05.71.00.5910 GAS & ELECTRIC 74,000.00 74,000.00 2,908.67 2,908.67 3.93%71,091.33- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 540.25 .00 21.61%1,959.75- 100.05.71.00.6062 PROGRAMMING 6,000.00 6,000.00 69.94 22.65 1.17%5,930.06- 100.05.71.01.5711 PRINT MATERIALS 110,000.00 110,000.00 26,278.83 12,930.15 23.89%83,721.17- 100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 38,900.00 38,900.00 5,742.24 2,150.13 14.76%33,157.76- 100.05.71.03.5711 ELECTRONIC MATERIALS 21,819.00 21,819.00 9,859.01 9,859.00 45.19%11,959.99- 100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V..00 .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT:1,340,887.72 1,340,887.72 276,705.01 76,081.10 20.64%1,064,182.71 10 CITY OF MUSKEGO BALANCE SHEET MARCH 31, 2021 FEDERATED LIBRARY SYSTEM FUND ASSETS 503.00.00.00.1001 EQUITY IN POOLED CASH 38,652.81 TOTAL ASSETS 38,652.81 LIABILITIES AND EQUITY FUND EQUITY 503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97 503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 22,549.84 REVENUE OVER EXPENDITURES - YTD 1,318.00 TOTAL FUND EQUITY 38,652.81 TOTAL LIABILITIES AND EQUITY 38,652.81 11 CITY OF MUSKEGO BALANCE SHEET MARCH 31, 2021 LIBRARY EXPANSION TRUST FUND ASSETS 502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00) 502.00.00.00.1011 CASH IN BANK- LIBRARY-1B 12,943.62 502.00.00.00.1105 LIBRARY INVESTMENTS 45,802.50 TOTAL ASSETS 25,849.12 LIABILITIES AND EQUITY FUND EQUITY 502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95 502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 35,847.95) REVENUE OVER EXPENDITURES - YTD 4.12 TOTAL FUND EQUITY 25,849.12 TOTAL LIABILITIES AND EQUITY 25,849.12 12 Director’s Report April 20th, 2021 1. Reference Update (from Elke Saylor - Head of Reference, Samantha Quail - Adult Services Librarian, Jolyn Lobe and Laura Boeck, Reference Assistants): April has been a great month for adult programing. We have had two programs with The Retirement Classroom, who provide important education for soon-to-be retirees on navigating Medicare, Social Security benefits, and other financial planning concerns as they transition out of the workforce. Our next event will be a seminar on favorite Wisconsin garden plants with gardening expert, author, and radio personality Melinda Myers. Virtual programming has allowed us to partner with 9 other libraries to host this event, which would typically be out of budget, and we expect a fantastic turnout. As of the time writing this report we have almost 300 patrons registered from across the system to attend our event! We also offered three passive programming opportunities for adults this month. The adult & teen take-and-make crafts continue to be popular, and this month’s theme is a Q-tip flower craft that allows staff a perfect opening to highlight the upcoming Friends Garden Walk fundraiser. The second passive program, a bookmark decorating contest, ties in this fundraiser as well. And finally, in honor of national poetry month, patrons have been able to write a haiku to be put on display at the library. Their poems can be seen on the windows across from the circulation desk. 2. Children’s Update (from Abby Bussen, Children’s Librarian, Courtney Metko and Heather Ziolecki, Children’s Assistants): The Children's Department is ramping up our planning for the summer reading program. This year, we'll be offering opportunities to participate either via our virtual platform, Beanstack, or our fun, traditional paper booklets. Both versions of the summer reading challenge offer loads of ideas for passing the time during the summer and encourage students to read during their break to keep up those critical skills for their next school year. We're planning a mix of virtual and in-person programming, partnering with the Parks & Recreation department to host several musicians outdoors at local parks. We'll also be offering outdoor yoga storytimes for the preschool crowd, and are planning to offer take & make bags with all-ages activities. We're looking forward to safely seeing more of our library friends this year than last! 3. Young Adult Update (from Amanda Hyland, Young Adult and Marketing Librarian): The Young Adult Librarian has been working on creating marketing materials for the Friends of the Muskego Public Library’s Garden Walk event and this year's Teen Summer Reading Program. She is helping the city's IT department work on a new website design for both the 13 city and library as well. This month for teens there was a Q-Tip Flower Take and Make and there was a virtual Harry Potter Escape Room to complete during Spring Break. 4. Circulation Update (from Jane Matusinec, Circulation Supervisor): We are in the process of hiring a new shelver. We have ended quarantine on library materials based on scientific research that COVID transmission from surfaces is low. Items can now be returned through our outdoor book drop or indoors. We are tracking 4th in the system for new card creation out of 24 libraries. Usually we are 5th or 6th. This means lot of new patrons are looking to use our amazing resources! Regarding holds shipped, our January-March 2021 numbers almost match our January-March 2019 numbers. This again speaks to the speed of our library staff in pulling items, the strength of our collection, with the result meaning we are a net positive lender with the system. Our circulation for January-March 2021 is fairly close to our January-March 2020 numbers which is impressive considering that January, February, and early March 2020 were not impacted by COVID. 5. Library Service Updates from March and April 2021: a. Library Hours: The Library has been operating at almost normal hours since July 2020. With the end of the quarantine process we can now add the four remaining hours back to our schedule and have returned to our regular operating hours. b. End of Material Quarantine: Items can be returned indoors or outdoors. Transits from other system libraries are processed immediately. c. End of Children’s Area Appointments: Browsing in the kid’s area no longer requires an appointment. Exception: the 1st hour of every day still requires an appointment to give a limited traffic time in that area to those that need it. d. Increased Public Meeting Room Availability and Occupancy e. Program Planning: Planning has begun for some outdoor programming starting in June. Limited indoor programming for adults will also begin in June. We will still offer some virtual programs as well. f. Additional Computer Stations Added: Including a high-resolution scanner for photos, slides, film strip, etc. Helpful for family history digitization. g. Mobile App Launched: Includes a digital library card on the phone for easy check out. h. Wireless Presenting Installed: Patrons can now present wirelessly in Meeting Room 4 instead of requiring an HDMI hook up and limiting the presenter’s location to the back corner. 6. Other Updates: a. Dates of Note: May 15th is the Library’s community shredding event. The next Library Board Meeting is May 18th. 14 b. Friends of the Library: Tickets for the Friends of the Library Garden Walk will be on sale at the Library starting May 15th. The Garden Walk will take place on June 26th. Marketing will begin in May. c. Library Impact: This month’s positive impact story covers our technology services. A patron let us know how important the computer printer set up was for them and their work. They work from home and try not to print anything. But occasionally important documents require it and they were grateful to be able to use the library set up. d. Training: Brittany and other staff attended a webinar on how to respond to prejudice comments in public settings. e. Grants: The Library applied for two grants last month. Unfortunately, we did not receive either but we plan on applying for both again at the next opportunity and we did receive a gift that we can use for our Garden Walk from one of the companies. 7. Employee Anniversaries: Laura Boeck (Reference Assistant) 21 years, Stacy Rogowski (Library Aide) 4 years, Susan Folz (Library Aide) 3 years, Courtney Metko (Children’s Assistant) 2 years 15 S73W16663 W Janesville Rd Muskego, WI 53150 P 262.971.2100 W cityofmuskego.org/library IDEAS. INFORMATION. COMMUNITY Background On Allowable Costs Worksheet Every year, as a part of the Waukesha County budget process, Waukesha County libraries are required to complete an “Allowable Costs Form” which is used in the formula calculation for the county library budget request. The numbers are populated from the 2020 state annual report along with anticipated 2021 data as well. The Library Board needs to approve this worksheet, with a Library President signature, so that it can be sent to the Library System for Waukesha County library budget calculations. 16 Library Name: Description Annual Report Reference 2020 Actuals (Per Annual Report) 2021 Municipal Adopted Budget Library Notes or Comments Revenues Local Municipal Library Operating Revenue Section V, 1 (for 2020) and Section V, 9 (for 2021)$1,180,997 $1,169,768 Home County Operating Revenue Section V, 2(a)$53,968 $61,129 Other County Payments for Library Services Section V, 2(b)$67,454 $72,828 State Funds (e.g. Innovation Grant, Hotspots)Section V, 3 $1,556 $0 Federal Funds Section V, 4 $1,933 $0 Contract Income Section V, 5 $0 $0 Funds Carried Forward for Operations Section V, 6 $0 $0 All Other Operating Income Section V, 7 $19,857 $33,300 Indirect Cost Funding (If applicable and if not already counted in Municipal Operating Revenue)N/A - Field should match Indirect Cost field in Expenditures listed below $65,811 $65,811 Total Revenues $1,391,576 $1,402,836 Expenditures Operating Expenditures Section VI, 6 $1,282,006 $1,337,025 Indirect Costs (If applicable and if not already counted in another field) N/A - Field should match Indirect Cost Funding in Revenues listed above $65,811 $65,811 Total Operating Expenditures $1,347,817 $1,402,836 Library Capital and Debt Section VII (1 & 2)$0 $227,363 Total Expenditures $1,347,817 $1,630,199 The information listed above is a correct statement of the Library's spending for 2020 actuals and 2021 budget. Please provide any additional comments in the box below. __________________________________________________________________ Board President Date __________________________________________________________________ Library Director Date Muskego Instructions: Fill out the following financial information as they pertain to prior year actuals and the current year budget. For prior year actual information, please verify that all applicable information matches the reference fields certified in the annual report. For current year adopted budget information, please reflect the numbers adopted by your municipal entity, effective January 1. Allowable Cost Worksheet for Waukesha County Libraries - in Bridges Library System Allowable Costs Form for 2022 budget Muskego prepopulated FINAL 4/14/2021 T:\Departments\Library\Library Board\2021-04 Board Packet\Individuals\Allowable Costs Form for 2022 budget Muskego prepopulated FINAL 17 S73W16663 W Janesville Rd Muskego, WI 53150 P 262.971.2100 W cityofmuskego.org/library IDEAS. INFORMATION. COMMUNITY Background Muskego Public Library Board of Trustees Bylaws Updates This is a second read of the Bylaws updates. The updates to the Bylaws are noted in red: Article V, Section 1: Defines Standing Committees in greater detail. Article V, Section 2: Defines the Nominating Committee in greater detail. In March 2021 the Board discussed possible updates to the Bylaws, with specific focus on the process for the Nominating Committee. A request was made to investigate how other libraries elect officers. Below is a summary of the different options. Option 1: The Board President selects a nominating committee to select candidates prior to the annual meeting. At the annual meeting the nominating committee presents the slate of officers. Additional nominations can be taken from the floor at that time. Then the Board votes. Option 2: The President, in consultation with the Library Director and the members of the Board, shall present a slate of officers at the annual meeting. Additional nominations may be made from the floor at that time. Option 3: Quickly discussed in a meeting and decided amongst the group. Note: This Board was smaller than ours by two members. An additional process question came up (not part of the Bylaws), including how the Nominating Committee seeks out officer candidates (if Option 1 continues). Based on research the recommendation is: 1. The Nominating Committee does not have to be an opening meeting. There is no quorum of Board members and no formal action is being taken. 2. When the Nominating Committee is appointed, current officers can verbally announce if they are interested in serving again or not. 3. Nominating Committee should seek out officer candidates for each role separate from the day they are appointed to the committee. This gives all Trustees time to reflect and decide if they are interested. 4. Trustees should be encouraged to reach out to Nominating Committee if they are interested in serving as an officer. 5. The Nominating Committee should only approach one person at a time for a position and present one person per officer position at the annual meeting. 18 Muskego Public Library Board of Trustees Bylaws, Page 1 of 5 Adopted by the Board of Trustees of the Muskego Public Library on November 17,2020. Muskego Public Library Board of Trustees Bylaws Article I Identification This organization is the Board of Trustees of the Muskego Public Library, located in Muskego Wisconsin, established by the Wisconsin municipality of Muskego, according to the provisions of Chapter 43 of the Wisconsin Statutes, and exercising the powers and assuming the duties granted to it under said statute. Article II Membership Section 1. Number and Qualifications. The library board shall consist of nine members. A minimum of seven members must be residents of the municipality. One member shall be a member of the Common Council. In addition, one member must be a school district administrator or his or her representative [Municipal Code Chapter 12, Section 12-7.,Wisconsin Statutes Section 43.54(1)]. Section 2. Appointments and Terms of Office. Appointments shall be made by the Mayor subject to confirmation of the Common Council. The Mayor shall appoint the citizen members for staggered three- year terms. The appointed Alderperson and school district representative shall serve a three-year term [Municipal Code Chapter 12, Section 12-7., Wisconsin Statutes Section 43.54(1)]. Section 3. Reimbursement for Expenses. No compensation shall be paid to the members of a Library Board for their services, except as allowed by Wisconsin Statute 43.57(d). Section 4. Meeting Attendance. Three consecutive absences by an appointed member from regularly scheduled meetings shall operate to vacate the member’s office. An absence excused by the board president for good cause shall not be considered an absence here under (Municipal Code Chapter 12, Section 12-9). Article III Officers Section 1. The officers shall be a president, a vice president, and a treasurer, elected from among the appointed trustees at the annual meeting of the Board. No member shall hold more than one office at a time. Vacancies in office shall be filled by vote at the next regular meeting of the Board after the vacancy occurs. 19 Muskego Public Library Board of Trustees Bylaws, Page 2 of 5 Adopted by the Board of Trustees of the Muskego Public Library on November 17,2020. Section 2. A nominating committee shall be appointed by the president and shall present a slate of officers at the annual meeting. Additional nominations may be made from the floor at that time. Section 3. Officers shall serve a term of one year from the annual meeting at which they are elected and until their successors are duly elected. Section 4. The president shall preside at meetings of the Board, authorize calls for special meetings, appoint all committees, execute all documents authorized by the Board, serve as an ex-officio voting member of all committees except the nominating committee and generally perform all duties associated with the office of president. Section 5. The vice president, in the event of the absence or disability of the president, or of a vacancy in that office, shall assume and perform the duties and functions of the president. Section 6. The library director, or his or her designee, shall keep true and accurate minutes of all meetings of the Board, shall issue notice of all regular and special meetings, and shall perform such other duties as are generally associated with the office of secretary. Section 7. The treasurer shall check over vouchers payable and report the amount of expenditures made during the previous month. Section 8. In the absence of all officers at a board meeting, the Library Board members present shall elect a temporary President for that meeting. Article IV Meetings Section 1. Regular Meetings. The regular meetings shall be held each month, the date and hour to be set by the Board at its annual meeting. Section 2. Annual Meeting. The annual meeting, which shall be for the purpose of the election of officers, shall be held at the time of the regular meeting in May of each year. Section 3. Agendas and Notices. Meeting agendas and notices shall indicate the time, date, and place of the meeting and indicate all subject matters intended for consideration at the meeting. The library director, in consultation with the President of the Library Board, shall prepare the agenda. Any board member wishing to 20 Muskego Public Library Board of Trustees Bylaws, Page 3 of 5 Adopted by the Board of Trustees of the Muskego Public Library on November 17,2020. place an item on the agenda must notify either the Library Director or President at least three business days prior to the meeting. Section 4. Minutes. Minutes of all meetings shall, at a minimum, indicate board members present, all items of business, all motions (except those that were withdrawn), and the result of all votes taken. Current board minutes shall be posted in the library. Section 5. Special Meetings. Special meetings may be called at the direction of the president, and shall be called at the written request of three or more members for the transaction of business as stated in the call for the meeting. Except in cases of emergency, at least 48 hours notice shall be given. In no case may less than two hours notice be given. Section 6. Quorum. A quorum for the transaction of business at any meeting shall consist of five or more members of the Board present in person. Section 7. Open Meetings Law Compliance. All Board meetings and all committee meetings shall be held in compliance with Wisconsin’s open meetings law (Wisconsin Statutes Sections 19.81 to 19.98). Section 8. Parliamentary Authority. The rules contained in Robert’s Rules of Order, latest revised edition shall govern the parliamentary procedure of the meetings, in all cases in which they are not inconsistent with these bylaws and any statutes applicable to this Board. Article V Committees Section 1. Standing Committees. Standing committees can be appointed based on the need of the Library and at the behest of the Board. Standing committees perform a continued function and remain in existence permanently. They are meant to consider particular subject areas, such as the Personnel Committee or Strategic Planning Committee. The Personnel Committee is charged with managing the Library Director annual evaluation process as well as helping build the Library Director annual goals. The Strategic Planning Committee is charged with helping build the Library’s annual Action Plan as well as managing the strategic planning process. The President shall make committee appointments at the annual meeting. Committee vacancies shall be filled by the President at the next regular meeting of the Board after the vacancy occurs. Section 2. Nominating Committee. (See Article III, Section 2.) The Nominating Committee is appointed by the President to present a slate of officers to serve at the annual meeting. Members of the nominating committee are not barred from becoming nominees for office themselves. The Nominating Committee will 21 Muskego Public Library Board of Trustees Bylaws, Page 4 of 5 Adopted by the Board of Trustees of the Muskego Public Library on November 17,2020. contact each person whom it wishes to nominate in advance to obtain acceptance of the nomination. The President will accept nominations from the floor at the annual meeting. Section 3. Ad Hoc Committees. Ad hoc committees for the study of special projects shall be appointed by the president, with the approval of the Board, to serve until the final report of the work for which they were appointed has been filed. These committees may also include staff and public representatives, as well as outside experts. Section 4. No committee shall have other than advisory powers. Article VI Duties of the Board of Trustees Section 1. Legal responsibility for the operation of the Muskego Public Library is vested in the Board of Trustees. Subject to state and federal law, the Board has the power and duty to determine rules and regulations governing library operations and services. Section 2. The Board shall select, appoint and supervise a properly certified and competent library director, and determine the duties and compensation of all library positions. Section 3. The Board shall approve the budget and make sure that adequate funds are provided to finance the approved budget. Section 4. The Board shall have exclusive control of the expenditure of all moneys collected, donated or appropriated for the library fund and shall audit and approve all library expenditures. Section 5. The Board shall supervise and maintain buildings and grounds, as well as regularly review various physical and building needs to see that they meet the requirements of the total library program. Section 6. The Board shall study and support legislation that will bring about the greatest good to the greatest number of library users. Section 7. The Board shall cooperate with other public officials and boards and maintain vital public relations. Section 8. The Board shall approve and submit the required annual report to the Division for Libraries, Technology, and Community Learning. Article VII 22 Muskego Public Library Board of Trustees Bylaws, Page 5 of 5 Adopted by the Board of Trustees of the Muskego Public Library on November 17,2020. Library Director The library director shall be appointed by the Board of Trustees and shall be accountable to the Board. The library director shall be considered the executive officer of the library under the direction and review of the Board, and subject to the policies established by the Board. The director shall act as technical advisor to the Board. The director shall be invited to attend all Board meetings (but may be excused from closed sessions) and shall have no vote. Article VIII Conflict of Interest Section 1. Board members may not in their private capacity negotiate, bid for, or enter into a contract with the Muskego Public Library in which they have a direct or indirect financial interest. Section 2. A board member shall withdraw from Board discussion, deliberation, and vote on any matter in which the Board member, an immediate family member, or an organization with which the Board member is associated has a financial interest. Section 3. A board member may not receive anything of value that could reasonably be expected to influence his or her vote or other official action. Article IX General Section 1. An affirmative vote of the majority of all members of the Board present at the time shall be necessary to approve any action before the Board. The president may vote upon and may move or second a proposal before the Board. Section 2. Any rule or resolution of the Board, whether contained in these bylaws or otherwise, may be suspended temporarily in connection with business at hand, but such suspension, to be valid, may be taken only at a meeting at which two-thirds of the members of the Board are present and two-thirds of those present so approve. Section 3. These bylaws may be amended at any regular meeting of the Board by majority vote of all members of the Board, provided written notice of the proposed amendment shall have been delivered to all members at least ten days prior to the meeting at which such action is proposed to be taken. 23 Muskego Public Library Board of Trustees Bylaws, Page 6 of 5 Adopted by the Board of Trustees of the Muskego Public Library on November 17,2020. Revision List Originally adopted May 19, 2015 Revision adopted October 16, 2018 (Article V, Section 1) Revision adopted November 17, 2020 (Article II, Sections 1,2,4) 24 Muskego Library Board Mask Mandate, Page 1 of 1 Adopted by the Board of Trustees of the Muskego Public Library on February, 16, 2021. Muskego Library Board Mask Mandate According to the CDC, masks are an effective barrier that reduces the transmission risk of COVID-19 through respiratory droplets. In the event the Wisconsin State Mask Mandate ends the Library Board has passed a separate Muskego Library Board Mask Mandate to take over in its place with the same expectations: Any individual who is over the age of 5 years and able to medically tolerate a face-covering is required to cover their nose and mouth with a mask or cloth face covering while indoors. The Muskego Library Board Mask Mandate will be reviewed continually. Created November 17, 2020 Updated February 16, 2021 25