The URL can be used to link to this page

LIBRARY BOARD Packet-031621CITY OF MUSKEGO LIBRARY BOARD AGENDA 03/16/2021 5:00 PM Library Conference Room, S73 W16663 Janesville Road Please click the link below to join the webinar: https://us02web.zoom.us/j/88479352750 +312 626 6799 Webinar ID: 884 7935 2750 You may submit public comment to blarson@cityofmuskego.org by noon on March 16, 2021. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Approval of Minutes - February 16,2021 Library Board 02-16-21 Minutes.pdf Place on file the Library Financial Reports - February 2021 Financials February 2021 Financials.pdf PRESIDENTS REPORT DIRECTOR'S REPORT March 2021 Director's Report Library Board Director Report_March 2021.pdf UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion: Garden Wall/Memorial Gift Follow Up Background Garden Wall Memorial Purchase.pdf 1 Discussion/Action: NABCO Door Maintenance Contract Background NABCO Maintenance Contract.pdf Discussion/Action: Approval of 2021 Library Director Goals Background 2021 Library Director Goals.pdf Discussion: Library Board By-Laws Updates (first read) Library Board By-Laws Updates.pdf COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. 2 CITY OF MUSKEGO LIBRARY BOARD MINUTES February 16, 2021 5:00 PM Library Conference Room, S73 W16663 Janesville Road Please click the link below to join the webinar: https://us02web.zoom.us/j/87428943566 +1 312 626 6799 Webinar ID: 874 2894 3566 You may submit public comment to blarson@cityofmuskego.org by noon on February 16, 2021. CALL TO ORDER President Robertson called the meeting to order at 5:05PM. PLEDGE OF ALLEGIANCE ROLL CALL Present were President Robertson, Vice-President Konkel, Trustee Blair, Trustee Darkow, Trustee Heinowski, Trustee Humphreys, Trustee Kangas, Trustee Schroeder, Alderman Wolfe and Director Larson. STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Trustee Blair made a motion to approve the CONSENT AGENDA, Trustee Kangas seconded. Motion Passed 8 in favor. Approval of Minutes - January 19, 2021 Library Board Minutes.pdf Place on file the Library Financial Reports - January 2021 Financials Financials.pdf PRESIDENTS REPORT DIRECTOR'S REPORT February 2021 Director's Report Library Board Director Report_February 2021.pdf 3 UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion/Action: 2020 State Annual Report Approval Trustee Konkel made a motion to approve the 2020 State Annual Report with amendments, Trustee Darkow seconded. Motion Passed 8 in favor. Discussion/Action: Contract Approval for ACS Boiler Service Agreement Trustee Humphreys made a motion to approve the ACS Boiler Service Agreement, Trustee Kangas seconded. Motion Passed 8 in favor. Discussion/Action: Continuance of Library Board Mask Mandate Trustee Darkow made a motion to approve the Continuance of the Library Board Mask Mandate with amendments, Trustee Konkel seconded. Motion Passed 6 in favor, 2 Abstained. Discussion/Action: 2021 Library Director Goals Approval NOTICE OF CLOSED SESSION Trustee Konkel made a motion to enter closed session, Trustee Darkow seconded. Motion Passed 8 in favor. Entered Closed Session at 6:23 PM. Discussion occurred. No action taken The Library Board of the City of Muskego will meet at approximately 5:00 PM, or as soon thereafter as time permits on February 16, 2021 in the Library Conference Room, Muskego Public Library, S73 W16663 Janesville Road, Muskego, Wisconsin, following conclusion of consideration of the above portion of its regularly scheduled agenda, to vote on a motion to convene in closed session at said time and place for discussion/action relative to: Discussion/Action relative to the 2021 Library Director Goals. The Library Board will hold the closed session in the Library Conference Room at the Library. A closed session for the above purpose is authorized pursuant to the provisions of Wis. Stats. Section §19.85(1)(c) , which authorizes a governmental body, upon motion duly made and carried, to meet in closed session to consider employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. 4 Upon conclusion of the closed session, the Library Board will convene in open session to consider its public agenda, including motions to recommend approval or rejection of the above-listed deliberations or any of the public agenda items that have not been acted upon. OPEN SESSION Trustee Konkel made a motion to enter open session, Trustee Darkow seconded. Motion Passed 8 in favor. Entered Open Session at 6:48 PM. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee Blair made a motion to adjourn, Trustee Konkel seconded. Motion Passed 8 in favor. Meeting adjourned at 6:51 PM. 5 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 2/1/2021-2/28/2021 Mar 02, 2021 10:55AM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599" Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number 4IMPRINT INC 8702384 1 Invoice 275 MPL USB FLASH DRIVES 01/07/2021 02/09/2021 1,407.94 1220 100.05.71.00.6062 Total 4IMPRINT INC:1,407.94 AMAZON CAPITAL SERVICES 11CC-LWD3-C 1 Invoice PRINT 01/26/2021 02/23/2021 500.38 221 100.05.71.01.5711 13PN-MLV3-H 1 Invoice BATTERIES AND 3 HOLE PUNCH 01/17/2021 02/09/2021 33.00 221 100.05.71.00.5701 17R3-NV4V-J1 1 Invoice PRINT 01/24/2021 02/23/2021 289.68 221 100.05.71.01.5711 1RPJ-6PYX-YY 1 Invoice BAGS FOR CURBSIDE 02/02/2021 02/23/2021 32.01 221 100.05.71.00.5702 1RRV-YLXQ-V 1 Invoice AV 02/12/2021 02/23/2021 179.41 221 100.05.71.02.5711 1WPQ-JJPN-3 1 Invoice VALENTINES -LIB LOVERS MONT 01/19/2021 02/09/2021 26.94 221 100.05.71.00.6062 1WPQ-JJPN-H 1 Invoice PRINT 01/19/2021 02/09/2021 15.00-221 100.05.71.01.5711 1WRG-J64C-L 1 Invoice PRINT 01/11/2021 02/09/2021 116.20 221 100.05.71.01.5711 1XCC-4777-FR 1 Invoice LIBRARY- HARD DRIVE REPLACM 02/06/2021 02/23/2021 110.99 221 100.05.71.00.5505 1XCC-4777-K 1 Invoice AV 02/06/2021 02/23/2021 21.15 221 100.05.71.02.5711 1XCC-4777-X 2 Invoice FOL - KIDS 02/07/2021 02/23/2021 31.92 221 100.05.71.00.5752 1XCC-4777-X 1 Invoice TABLE & LOCK 02/07/2021 02/23/2021 35.68 221 100.05.71.00.5701 1XWX-M3LQ-F 1 Invoice TABLET HOLDER FOR PICKLIST 02/06/2021 02/23/2021 29.99 221 100.05.71.00.5702 1XWX-M3LQ-H 1 Invoice 2IN BOOK TAPE DISPENSER 02/07/2021 02/23/2021 23.62 221 100.05.71.00.5702 1XWX-M3LQ-H 2 Invoice HAND SANITIZER AND SOAP 02/07/2021 02/23/2021 71.86 221 100.05.71.00.5703 1YT7-TXWD-X 1 Invoice PORTABLE HEATER 12/03/2020 02/23/2021 28.24 1220 100.05.71.00.5701 1YY4-113X-MK 1 Invoice FOL - KIDS 01/11/2021 02/09/2021 39.94 221 100.05.71.00.5752 1YY4-113X-MK 2 Invoice PRINT 01/11/2021 02/09/2021 30.98 221 100.05.71.01.5711 Total AMAZON CAPITAL SERVICES:1,586.99 AMS ALARM, LLC 4C1031-0221 1 Invoice FIRE ALARM MONITORING 2/21-1/01/27/2021 02/23/2021 676.00 221 100.05.71.00.5415 T40836-0221 1 Invoice 02/21-01/22 FIRE ALARM MONITO 01/25/2021 02/23/2021 676.00 221 100.05.71.00.5415 Total AMS ALARM, LLC:1,352.00 BAKER & TAYLOR COMPANY 2035706050 1 Invoice PRINT 01/06/2021 02/09/2021 585.46 221 100.05.71.01.5711 2035706832 1 Invoice PRINT 01/05/2021 02/09/2021 1,153.65 221 100.05.71.01.5711 2035711799 1 Invoice PRINT 01/07/2021 02/09/2021 583.05 221 100.05.71.01.5711 2035711799 2 Invoice REPLACEMENT 01/07/2021 02/09/2021 9.57 221 100.05.71.00.5774 2035716035 1 Invoice PRINT 01/11/2021 02/09/2021 605.37 221 100.05.71.01.5711 2035716456 1 Invoice PRINT 01/12/2021 02/09/2021 366.40 221 100.05.71.01.5711 2035724771 1 Invoice PRINT 01/14/2021 02/09/2021 408.98 221 100.05.71.01.5711 2035730019 1 Invoice PRINT 01/18/2021 02/09/2021 2,711.99 221 100.05.71.01.5711 2035738874 1 Invoice PRINT 01/21/2021 02/09/2021 915.56 221 100.05.71.01.5711 2035738874 2 Invoice REPLACEMENT 01/21/2021 02/09/2021 28.98 221 100.05.71.00.5774 2035741415 1 Invoice PRINT 01/25/2021 02/23/2021 270.15 221 100.05.71.01.5711 2035742732 1 Invoice PRINT 01/26/2021 02/23/2021 610.45 221 100.05.71.01.5711 2035748434 1 Invoice PRINT 01/27/2021 02/23/2021 279.35 221 100.05.71.01.5711 2035758520 1 Invoice PRINT 02/20/2021 02/23/2021 1,210.44 221 100.05.71.01.5711 2035761546 1 Invoice PRINT 02/03/2021 02/23/2021 1,483.53 221 100.05.71.01.5711 2035766333 1 Invoice PRINT 02/05/2021 02/23/2021 425.18 221 100.05.71.01.5711 6 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2 Report dates: 2/1/2021-2/28/2021 Mar 02, 2021 10:55AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number 5016667916 1 Invoice PRINT 01/06/2021 02/09/2021 110.05 221 100.05.71.01.5711 5016684251 1 Invoice PRINT 01/13/2021 02/09/2021 277.31 221 100.05.71.01.5711 5016700149 1 Invoice PRINT 01/20/2021 02/23/2021 109.01 221 100.05.71.01.5711 5016718140 1 Invoice PRINT 01/27/2021 02/23/2021 49.29 221 100.05.71.01.5711 5016734638 1 Invoice PRINT 02/03/2021 02/23/2021 50.78 221 100.05.71.01.5711 Total BAKER & TAYLOR COMPANY:12,244.55 BAKER & TAYLOR ENTERTAINMENT H52329260 1 Invoice AV 12/03/2020 02/23/2021 420.18 1220 100.05.71.02.5711 H53119370 1 Invoice AV 01/06/2021 02/09/2021 412.28 221 100.05.71.02.5711 H53120620 1 Invoice AV 01/06/2021 02/09/2021 204.45 221 100.05.71.02.5711 H53120810 1 Invoice AV 01/06/2021 02/09/2021 265.44 221 100.05.71.02.5711 H53150710 1 Invoice AV 01/06/2021 02/09/2021 17.99 221 100.05.71.02.5711 H53152980 1 Invoice AV 01/06/2021 02/09/2021 28.79 221 100.05.71.02.5711 H53227210 1 Invoice AV 01/08/2021 02/09/2021 12.73 221 100.05.71.02.5711 H53310070 1 Invoice AV 01/12/2021 02/09/2021 49.64 221 100.05.71.02.5711 H53310071 1 Invoice AV 01/12/2021 02/09/2021 17.99 221 100.05.71.02.5711 H53323610 1 Invoice AV 01/15/2021 02/09/2021 10.79 221 100.05.71.02.5711 H53324250 1 Invoice AV 01/13/2021 02/09/2021 28.79 221 100.05.71.02.5711 H53401550 1 Invoice AV 01/14/2021 02/09/2021 14.39 221 100.05.71.02.5711 H53420280 1 Invoice AV 01/14/2021 02/09/2021 8.63 221 100.05.71.02.5711 H53422840 1 Invoice AV 01/14/2021 02/09/2021 21.59 221 100.05.71.02.5711 H53456480 1 Invoice AV 01/15/2021 02/09/2021 21.59 221 100.05.71.02.5711 H53520970 1 Invoice AV 01/19/2021 02/09/2021 21.59 221 100.05.71.02.5711 H53533350 1 Invoice AV 01/19/2021 02/09/2021 45.33 221 100.05.71.02.5711 H53533351 1 Invoice AV 01/19/2021 02/09/2021 17.99 221 100.05.71.02.5711 H53581480 1 Invoice AV 01/20/2021 02/09/2021 21.59 221 100.05.71.02.5711 H53677790 1 Invoice AV 01/22/2021 02/23/2021 17.99 221 100.05.71.02.5711 H53791490 1 Invoice AV 01/26/2021 02/23/2021 90.66 221 100.05.71.02.5711 H53972680 1 Invoice AV 02/01/2021 02/23/2021 17.24 221 100.05.71.02.5711 H54046490 1 Invoice AV 02/03/2021 02/23/2021 99.64 221 100.05.71.02.5711 H54047950 1 Invoice AV 02/03/2021 02/23/2021 186.91 221 100.05.71.02.5711 H54048050 1 Invoice AV 02/03/2021 02/23/2021 17.99 221 100.05.71.02.5711 H54104380 1 Invoice AV 02/08/2021 02/23/2021 519.50 221 100.05.71.02.5711 H54136950 1 Invoice AV 02/08/2021 02/23/2021 10.79 221 100.05.71.02.5711 H54137750 1 Invoice AV 02/08/2021 02/23/2021 17.99 221 100.05.71.02.5711 H54138510 1 Invoice AV 02/08/2021 02/23/2021 17.99 221 100.05.71.02.5711 H54139780 1 Invoice AV 02/08/2021 02/23/2021 10.79 221 100.05.71.02.5711 H54139890 1 Invoice AV 02/08/2021 02/23/2021 19.43 221 100.05.71.02.5711 H54152980 1 Invoice AV 02/09/2021 02/23/2021 20.36 221 100.05.71.02.5711 H54152981 1 Invoice AV 02/09/2021 02/23/2021 14.39 221 100.05.71.02.5711 H54152982 1 Invoice AV 02/09/2021 02/23/2021 81.31 221 100.05.71.02.5711 H54152983 1 Invoice AV 02/09/2021 02/23/2021 17.99 221 100.05.71.02.5711 H54165870 1 Invoice AV 02/09/2021 02/23/2021 17.99 221 100.05.71.02.5711 H54167350 1 Invoice AV 02/09/2021 02/23/2021 11.88 221 100.05.71.02.5711 Total BAKER & TAYLOR ENTERTAINMENT:2,832.61 CARDMEMBER SERVICE (ELAN) 3469/020921 2 Invoice WEST DOOR FLOOR GRILL MAT 12/28/2020 02/09/2021 974.66 1220 100.05.71.00.5415 3469/020921 1 Invoice PLEXIGLASS SHIELDS - CIRC 12/28/2020 02/09/2021 477.00 1220 100.05.71.00.5702 3469/020921 3 Invoice HAND SANITIZER 12/28/2020 02/09/2021 127.73 1220 100.05.71.00.5703 3469/022321 1 Invoice WISC LIB ASSOC-CONF/TRAINING 01/27/2021 02/23/2021 25.00 121 100.05.71.00.5303 3469/022321 5 Invoice DISC PROFILE TRAINING 01/27/2021 02/23/2021 1,592.50 1220 100.05.71.00.5303 3469/022321 3 Invoice OTC BRANDS/FOL-KIDS 01/27/2021 02/23/2021 26.98 121 100.05.71.00.5752 3469/022321 2 Invoice 11 SNEEZE/COUGH GUARDS 01/27/2021 02/23/2021 1,749.00 121 100.05.71.00.5401 3469/022321 6 Invoice OFFICE MAX CREDIT 01/27/2021 02/23/2021 6.30-121 100.05.71.00.5703 7 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3 Report dates: 2/1/2021-2/28/2021 Mar 02, 2021 10:55AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number 3469/022321 4 Invoice THERMAL BOOK REPAIR MACHIN 01/27/2021 02/23/2021 1,360.80 1220 100.05.71.00.5702 3871/020921 1 Invoice ADULT/TEEN TAKE AND MAKE SU 12/28/2020 02/09/2021 76.92 1220 100.05.71.00.6062 3897/022321 2 Invoice WINTER READING PROGRAM 01/27/2021 02/23/2021 34.02 1220 100.05.71.00.6062 3897/022321 1 Invoice ELECTRNIC MATERIALS 01/27/2021 02/23/2021 .01 121 100.05.71.03.5711 3913 1 Invoice FOL - KIDS 01/27/2021 02/23/2021 17.12 121 100.05.71.00.5752 3913020921 1 Invoice ABBY WLA MEMBERSHIP RENEW 12/28/2020 02/09/2021 151.64 221 100.05.71.00.5305 3913020921 2 Invoice SUPPLIES FOR ATLAS, PRESCHO 12/28/2020 02/09/2021 289.97 1220 100.05.71.00.6062 7547/022321 2 Invoice KOALA CHNAGING STATION - LB 01/27/2021 02/23/2021 211.67 121 100.05.71.00.5415 7547/022321 4 Invoice HOME DEPOT - LB 01/27/2021 02/23/2021 50.82 121 100.05.71.00.5415 Total CARDMEMBER SERVICE (ELAN):7,159.54 CDW GOVERNMENT, INC 6487902 1 Invoice LIBRARY-AIRTAME 01/12/2021 02/09/2021 352.77 221 100.05.71.00.5505 6757888 1 Invoice LIBRARY - AIR TAME 01/18/2021 02/09/2021 396.09 221 100.05.71.00.5505 Total CDW GOVERNMENT, INC:748.86 DEMCO EDUCATIONAL CORP 6891763 2 Invoice 20 ROLLS FILM FIBER TAPE 01/08/2021 02/09/2021 273.64 221 100.05.71.00.5702 6891763 1 Invoice FOL - KIDS 01/08/2021 02/09/2021 30.08 221 100.05.71.00.5752 6905544 1 Invoice 100 BLURAY CASES, 25 ROLLS 2" 02/08/2021 02/23/2021 368.30 221 100.05.71.00.5702 Total DEMCO EDUCATIONAL CORP:672.02 ELLIOTT'S ACE HARDWARE 601005/022321 2 Invoice LIBRARY MAINTENANCE 01/31/2021 02/23/2021 23.64 221 100.05.71.00.5415 Total ELLIOTT'S ACE HARDWARE:23.64 FINDAWAY WORLD LLC 340023 1 Invoice AV 01/27/2021 02/23/2021 349.95 221 100.05.71.02.5711 Total FINDAWAY WORLD LLC:349.95 IMPACT ACQUISTIONS LLC 2010574 7 Invoice BASE & OVERAGE - IBRARY 01/19/2021 02/09/2021 688.45 221 100.05.71.00.5401 Total IMPACT ACQUISTIONS LLC:688.45 MAYO CLINIC HEALTH LETTER MC/020921-LIB 1 Invoice PRINT 01/29/2021 02/09/2021 32.00 221 100.05.71.01.5711 Total MAYO CLINIC HEALTH LETTER:32.00 MICROMARKETING LLC 836377 1 Invoice AV 01/14/2021 02/09/2021 109.78 221 100.05.71.02.5711 837060 1 Invoice AV 01/19/2021 02/09/2021 44.50 221 100.05.71.02.5711 837466 1 Invoice AV 01/21/2021 02/23/2021 40.00 221 100.05.71.02.5711 838892 1 Invoice AV 02/04/2021 02/23/2021 29.99 221 100.05.71.02.5711 Total MICROMARKETING LLC:224.27 MIDWEST TAPE 99909537 1 Invoice AV 01/18/2021 02/09/2021 264.93 221 100.05.71.02.5711 99941186 1 Invoice AV 01/26/2021 02/23/2021 139.97 221 100.05.71.02.5711 8 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4 Report dates: 2/1/2021-2/28/2021 Mar 02, 2021 10:55AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total MIDWEST TAPE:404.90 PAULINE HAASS PUBLIC LIBRARY 10028/2021 1 Invoice REPLACEMENT 01/18/2021 02/09/2021 35.00 221 100.05.71.00.5774 Total PAULINE HAASS PUBLIC LIBRARY:35.00 SAFEWAY PEST MANAGEMENT INC. 653010 1 Invoice JAN21 PEST CONTROL 01/18/2021 02/09/2021 35.00 221 100.05.71.00.5415 654901 1 Invoice FEB21 PEST CONTROL 02/15/2021 02/23/2021 35.00 221 100.05.71.00.5415 Total SAFEWAY PEST MANAGEMENT INC.:70.00 SCHOLASTIC, INC 26922130 1 Invoice BOOKS FOR SRP 01/15/2021 02/23/2021 20.35 221 100.05.71.00.6062 Total SCHOLASTIC, INC:20.35 SPECTRUM 063003301013 1 Invoice 01/29/21-02/28/21 BUSINESS INTE 01/29/2021 02/23/2021 99.98 221 100.05.71.00.5505 Total SPECTRUM:99.98 TIAA COMMERCIAL FINANCE, INC. 7841904 1 Invoice 01/01/21-02/29/21 STAFF PRINTER 01/10/2021 02/09/2021 673.10 221 100.05.71.00.5401 Total TIAA COMMERCIAL FINANCE, INC.:673.10 WAUKESHA COUNTY TREASURER 2021-1301001 1 Invoice 2021 CAFE ANNUAL SUPPORT 01/07/2021 02/23/2021 21,260.00 221 100.05.71.00.5505 Total WAUKESHA COUNTY TREASURER:21,260.00 WAUKESHA PUBLIC LIBRARY 020421 1 Invoice FOL - ADULT PROGRAMMING 02/04/2021 02/23/2021 200.00 221 100.05.71.00.5752 Total WAUKESHA PUBLIC LIBRARY:200.00 WISCONSIN LIBRARY ASSOCIATION 10711 1 Invoice ELKE WLA MEMBERSHIP THRU 0 12/02/2020 02/23/2021 156.00 221 100.05.71.00.5305 Total WISCONSIN LIBRARY ASSOCIATION:156.00 Grand Totals: 52,242.15 9 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 5 Report dates: 2/1/2021-2/28/2021 Mar 02, 2021 10:55AM Invoice Number SeqNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report].Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599" 10 CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 02/21 Mar 02, 2021 10:52AM 2021-21 2021-21 2021-21 2021-21 % Actual Over / Adopted Amended YTD Current Month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 674,656.88 674,656.88 81,078.84 25,957.41 12.02%593,578.04- 100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00- 100.05.71.00.5201 FICA 53,233.71 53,233.71 6,283.80 2,063.84 11.80%46,949.91- 100.05.71.00.5202 PENSION 40,559.73 40,559.73 4,583.58 1,466.22 11.30%35,976.15- 100.05.71.00.5203 HEALTH 111,811.50 111,811.50 13,182.62 6,591.31 11.79%98,628.88- 100.05.71.00.5204 LIFE 1,463.90 1,463.90 185.10 92.55 12.64%1,278.80- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 19,200.00 19,200.00 4,000.00 2,000.00 20.83%15,200.00- 100.05.71.00.5302 MILEAGE 2,000.00 2,000.00 2.30 .00 .12%1,997.70- 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 25.00 .00 .71%3,475.00- 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 307.64 307.64 23.66%992.36- 100.05.71.00.5401 LIBRARY EQUIPMENT 18,000.00 18,000.00 6,858.55 1,361.55 38.10%11,141.45- 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 36,700.00 36,700.00 1,769.13 1,445.64 4.82%34,930.87- 100.05.71.00.5505 COMPUTER CHARGES 38,300.00 38,300.00 24,644.81 22,219.83 64.35%13,655.19- 100.05.71.00.5602 TELEPHONE 720.00 720.00 .00 .00 .00 720.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 8,000.00 8,000.00 68.68 68.68 .86%7,931.32- 100.05.71.00.5702 PROCESSING SUPPLIES 17,500.00 17,500.00 727.56 727.56 4.16%16,772.44- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,800.00 3,800.00 65.56 71.86 1.73%3,734.44- 100.05.71.00.5740 LIBRARY GRANT EXPENSE 3,863.00 3,863.00 .00 .00 .00 3,863.00- 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 346.04 301.94 6.92%4,653.96- 100.05.71.00.5774 LIBRARY REPLACEMENT 1,300.00 1,300.00 73.55 73.55 5.66%1,226.45- 100.05.71.00.5835 HOUSEKEEPING SERVICES 44,760.00 44,760.00 6,250.00 3,125.00 13.96%38,510.00- 100.05.71.00.5910 GAS & ELECTRIC 74,000.00 74,000.00 .00 .00 .00 74,000.00- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 .00 .00 .00 2,500.00- 100.05.71.00.6062 PROGRAMMING 6,000.00 6,000.00 47.29 47.29 .79%5,952.71- 100.05.71.01.5711 PRINT MATERIALS 110,000.00 110,000.00 13,348.68 13,160.24 12.14%96,651.32- 100.05.71.01.5713 PRINT MATERIALS - ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 38,900.00 38,900.00 3,592.11 3,592.11 9.23%35,307.89- 100.05.71.03.5711 ELECTRONIC MATERIALS 21,819.00 21,819.00 0.01 .00 .00 21,818.99- 100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V..00 .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT:1,340,887.72 1,340,887.72 167,440.85 84,674.22 12.49%1,173,446.87 11 CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period: 03/21 Mar 05, 2021 12:26PM 2021-21 2021-21 2021-21 2021-21 % Actual Over / Adopted Amended YTD Current month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERAL FUND CULTURE, REC AND EDUCATION 100.05.71.00.4140 LIBRARY GRANTS REVENUE 3,863.00 3,863.00 .00 .00 .00 3,863.00- 100.05.71.00.4150 LIBRARY - SYSTEM, ETC 133,957.00 133,957.00 67.00 67.00 .05%133,890.00- 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 212.62 126.22 16.36%1,087.38- 100.05.71.00.4313 LIBRARY FINES 17,000.00 17,000.00 1,419.49 355.04 8.35%15,580.51- 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 9,000.00 9,000.00 1,317.00 615.00 14.63%7,683.00- 100.05.71.00.4542 LIBRARY PHONE USE .00 .00 .00 .00 .00 .00 100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 75.00 .00 7.50%925.00- 100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 .00 .00 .00 .00 .00 100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 .00 .00 .00 5,000.00- Total LIBRARY DEPARTMENT:171,120.00 171,120.00 3,091.11 1,163.26 1.81%168,028.89- 12 CITY OF MUSKEGO BALANCE SHEET FEBRUARY 28, 2021 LIBRARY EXPANSION TRUST FUND ASSETS 502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00) 502.00.00.00.1011 CASH IN BANK- LIBRARY-1B 12,943.11 502.00.00.00.1105 LIBRARY INVESTMENTS 45,798.89 TOTAL ASSETS 25,845.00 LIABILITIES AND EQUITY FUND EQUITY 502.00.00.00.3501 FUND BALANCE-RESERVED 61,692.95 502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 35,847.95) TOTAL FUND EQUITY 25,845.00 TOTAL LIABILITIES AND EQUITY 25,845.00 13 CITY OF MUSKEGO BALANCE SHEET FEBRUARY 28, 2021 FEDERATED LIBRARY SYSTEM FUND ASSETS 503.00.00.00.1001 EQUITY IN POOLED CASH 38,334.81 TOTAL ASSETS 38,334.81 LIABILITIES AND EQUITY FUND EQUITY 503.00.00.00.3510 FUND BALANCE-RESERVED 14,784.97 503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 22,549.84 REVENUE OVER EXPENDITURES - YTD 1,000.00 TOTAL FUND EQUITY 38,334.81 TOTAL LIABILITIES AND EQUITY 38,334.81 14 Director’s Report March 16th, 2020 1. Reference Update (from Elke Saylor - Head of Reference, Samantha Quail - Adult Services Librarian, Jolyn Lobe and Laura Boeck, Reference Assistants): To support the Friends’ upcoming Garden Walk fundraiser (June 26), the adult services staff is planning programs and activities this spring with a garden theme to raise awareness and excitement about this event. Next month we will be launching a bookmark design contest with a garden theme. The contest is open to all ages and will be promoted at schools, senior residences and in the Library. Winning designs in three age groups will be printed and used throughout the month of June to promote the Garden Walk. We are also working the garden theme into our Take & Make crafts and programming. On March 31, an educator from Waukesha County Parks and Land Use Development is offering a Zoom presentation called “Home Makeover: Green Edition.” She will be discussing green cleaning products as well as green lawn care, etc. We continue to update resources for our patrons pertaining to Covid vaccinations, tax preparation and job resources the Library can connect people with. 2. Children’s Update (from Abby Bussen, Children’s Librarian, Courtney Metko and Heather Ziolecki, Children’s Assistants): The children's department is continuing to develop virtual programs for babies, preschoolers, ATLAS (elementary school kids) and LEGO club in addition to their weekly sing-a-longs. Take and Makes for ATLAS and Preschool Power continue to be popular, handing out 100 each month. Summer Reading planning is in full swing as we schedule the performers, design reading logs, and gather prizes. We are working to plan some outdoor performances for the first time. 3. Young Adult Update (from Amanda Hyland, Young Adult and Marketing Librarian): The Young Adult Librarian has finished categorizing the juvenile fiction. The juvenile fiction and the series section are now interfiled and can be found under the following categories: action, animal, fantasy, historical, humor, mystery, realistic, scary, sci-fi, and sports. She has been working on redesigning the annual report, and creating marketing materials for the Friends of the Muskego Public Library’s Garden Walk event. Her attention has also now turned to planning the Teen Summer Reading Program. 15 4. Circulation Update (from Jane Matusinec, Circulation Supervisor): We have hired a new Library Aide, Emily, and her first day will be this month. We will work on training this new staff member over the coming months. The circulation staff have been busy pulling holds for our patrons and to fill system holds for our 24-member libraries. In January we posted a three year high in items shipped. In February Muskego ranked fifth in the system for holds shipped out! That means that we have great materials and fast circulation and shelver staff that pull and get them delivered. 4. Other Updates: a. Dates of Note: Next Library Board Meeting is April 20th (Brittany’s birthday!). Please note that at the April Meeting the nominating committee will be appointed by the Library Board President. b. Friends of the Library: The Friends of the Library had another wonderful fundraising month for their book sale (over $500). Staff continue to work closely with the Friends to develop supplemental programming leading up to the Garden Walk, marketing, and contests to help advertise. c. Outreach: Children’s staff will be making virtual live visits to the schools this year in order to market the summer reading program. Library Legislative Day went well and we were able to showcase the important work public libraries have done this past year. d. Library Impact: I have started documenting positive impact reports (like I do incident reports). We should be documenting positive as well as negative moments. The monthly statistics sheet has been updated to introduce holds shipped data since it is an important service task. Additionally, we have included 2019 data this year so we can compare how 2021 statistics are comparing to a regular year of service. e. Training: Brittany attended a webinar on legal issues and correct responses to service animals in libraries. Michele attended a training on supporting those with Dementia. f. Grants: The Library applied for a competitive grant with the system to purchase an HD magnifier that would support patrons with low vision. We are waiting for a response. 5. Employee Anniversaries: Jolyn Lobe (Reference Assistant) 13 years, Michele Hansen (Administrative Services Assistant) 3 years, Emily Bolwerk (Library Aide) Welcome! 16 JAN FEB MAR** APR** MAY** JUN JUL AUG SEPT OCT NOV DEC TOTAL FEB YTD Checkouts 2019 21,785 21,507 24,231 23,645 21,420 26,506 30,895 26,132 21,640 22,944 20,647 18,821 280,173 43,292 2020 21,884 21,299 12,709 764 4,550 13,486 17,606 17,385 16,801 18,164 16,551 15,892 177,091 43,183 2021 17,136 16,739 33,875 33,875 21 vs 20 % Change (21.7%) (21.4%)(80.9%) (21.6%) Overdrive Checkouts (E‐books, E‐Audio, E‐Video) 2019 2,247 2,119 2,302 2,198 2,232 2,262 2,455 2,351 2,312 2,358 2,220 2,202 27,258 4,366 2020 2,500 2,432 2,651 2,956 2,946 2,966 3,371 3,317 2,968 2,978 2,874 2,877 34,836 4,932 2021 3,088 2,839 5,927 5,927 21 vs 20 % Change 23.5% 16.7%(83.0%) 20.2% Kanopy/Hoopla Play Withdrawal KANOPY 2019 21 29 53 41 75 54 44 62 56 59 58 53 605 50 KANOPY/HOOPLA 2020 58 69 92 310 167 135 137 123 135 154 142 177 1699 127 KANOPY/HOOPLA 2021 207 258 465 465 KANOPY 2021 60 74 134 134 HOOPLA 2021 147 184 331 331 21 vs 20 % Change TOTAL 256.9% 273.9%(72.6%) 266.1% 21 vs 20 % Change Kanopy ONLY 3.4% 7.2%(81.0%) 5.5% Owning Holds Shipped 2019 3,296 2,872 2,914 2,669 2,670 2,975 3,148 2,811 3,107 2,980 2,902 2,495 34,839 6,168 2020 3,508 3,194 1,566 85 2,664 3,451 3,565 3,408 3,239 3,398 3,276 2,947 34,301 6,702 2021 3,715 3,082 6,797 6,797 21 vs 20 % Change 5.9% (3.5%)(80.2%) 1.4% Self‐Service Transaction Percentage of Total Circ (Self‐check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2019 56.4% 60.6% 62.5% 63.0% 65.6% 63.3% 65.1% 65.2% 66.6% 62.9% 64.0% 65.3% 63.4% 58.5% 2020 62.1% 57.8% 64.7% 84.1% 47.6% 49.2% 54.9% 55.7% 56.1% 55.6% 56.3% 56.0% 57.1% 60.0% 2021 53.6% 57.3%55.4% 55.4% Curbside Pickups 2020 0 0 0 42 1,335 1,425 279 207 126 88 58 64 3,624 ‐ 2021 63 39 102 102 21 vs 20 % Change (97.2%) Library Visits* 2019 10,151 11,418 12,525 13,775 10,701 14,463 14,851 13,447 10,803 12,373 11,118 10,601 146,224 21,569 2020 12,240 12,144 6,643 0 18 2,949 6,362 6,911 6,631 7,262 5,761 6,204 73,124 24,384 2021 7,190 6,753 13,943 13,943 21 vs 20 % Change (41.3%) (44.4%)(80.9%) (42.8%) Reference Transactions (DPI defined) 2019 1,182 1,123 1,067 995 1,002 1,211 1,331 1,215 1,171 1,118 987 878 13,280 2,305 2020 1,201 1,029 574 15 438 822 864 814 902 839 697 772 8,967 2,230 2021 832 758 1,590 1,590 21 vs 20 % Change (30.7%) (26.3%)(82.3%) (28.7%) Technical/Other Information Transactions 2019 0 576 528 427 492 3,152 4,030 1,362 481 536 450 346 12,380 576 2020 768 873 655 27 868 639 882 908 868 957 874 767 9,086 1,641 2021 1,067 1,016 2,083 2,083 21 vs 20 % Change 38.9% 16.4%(77.1%) 26.9% Meeting Room Use 2019 78 89 107 97 91 87 87 68 78 96 106 78 1,062 167 2020 94 97 50 0 1 24 27 37 43 40 41 27 481 191 2021 25 23 48 48 21 vs 20 % Change (73.4%) (76.3%)(90.0%) (74.9%) Monthly Statistics for Muskego Public Library 2021 **The Library was closed to the Public beginning 03/16/20 due to the COVID‐19 pandemic. At the beginning of May '20, we began Curbside Pickup. On 5/28/20, we allowed patrons to schedule Computer Use, Faxing, Card Registration, Meeting Room 4. On 6/18/20, we re‐opened to the public for browsing (while continuing curbside). 17 S73W16663 W Janesville Rd Muskego, WI 53150 P 262.971.2100 W cityofmuskego.org/library IDEAS. INFORMATION. COMMUNITY Background Information on Garden Wall/Memorial Purchase The Library’s 2019 strategic planning process revealed that a common value in the community is an appreciation of nature. One of the possible ideas to come out of the plan was the implementation of a garden wall. Initial thoughts were to schedule it for 2025, due to prioritizing other projects. However, there was a donation made of $1,000 by a patron as a memorial gift (which currently resides in our System Fund) which would offset this cost. A work themed to nature would honor the memorial gift’s intent and coincide with our strategic goals of bringing more nature elements into the Library. After finding an initial silk garden wall option at $1,225, the Board requested additional investigation citing concerns about the pricing compared to size. Below is a sample of the research conducted (ranging from local companies, Etsy, and national companies), with my new recommendation in bold. It is a change in format while still honoring the goals and has a sense of permanence more fitting of a memorial. Nature Glass Etched Transom Window Art (Location: Newspaper reading area) Company: Krauski Art Glass Cost: Artist confirmed they can do something within budget. Cost is dependent on design elements chosen. Material: glass Recommendation: Would maintain the nature theme, would enhance the reading area, a fitting memorial, quality has been established through in-person examples. Examples provided below. Assorted Foliage Vertical Landscape Wall Mat – 20” X 40” Company: Shop Wild Things Cost: $77.99 Plant Material: plastic Concerns: plastic appearance does not denote the quality goal for the memorial gift Greens and Fern Artificial Living Wall – 36” X 36” Company: Naturally Silk Cost: $389.99 Plant Material: plastic Concerns: plastic appearance does not denote the quality goal for the memorial gift Mood Moss Wall Art – 28” X 42” Company: MossFusion Cost: $949.00 Plant Material: Preserved reindeer moss and mood moss, succulents Concerns: Moss art lasts around 5+ years. In all other ways it is a good choice. Natural look that honors quality goal of memorial gift. Maintenance free, does not require watering or sun. Non-toxic, resistant to moisture, insects, and mold. Provides sound absorption and reduces echoes in large spaces. 18 S73W16663 W Janesville Rd Muskego, WI 53150 P 262.971.2100 W cityofmuskego.org/library IDEAS. INFORMATION. COMMUNITY Wall Plant Portrait – 32” X 32” X 8.5” Company: KEI Cost: $1,225.00 Plant Material: silk Concerns: size for cost, unable to provide sample Greens & Fern Artificial Living Wall – 36” X 36” Company: Nearly Natural Cost: $389.99 Plant Material: silk Concerns: purchased through national vendor, concerned about actual quality based on photo Examples of nature glass etching: 19 S73W16663 W Janesville Rd Muskego, WI 53150 P 262.971.2100 W cityofmuskego.org/library IDEAS. INFORMATION. COMMUNITY 20 S73W16663 W Janesville Rd Muskego, WI 53150 P 262.971.2100 W cityofmuskego.org/library IDEAS. INFORMATION. COMMUNITY Background Information on NABCO Maintenance Contract NABCO is a local Muskego door maintenance company that has been servicing our automatic doors over the years. George in Maintenance is recommending that we enter into a preventative maintenance contract. This company is recommended by George due to their proximity to Muskego (able to quickly respond for repairs), reliability, and past successful maintenance experiences. As the doors and automatic door openers continue to experience high usage coupled with their age of 20+ years, George anticipates this preventative maintenance contract will be of benefit, providing a warranty on parts and twice a year maintaining the aging doors to prevent breakdowns before they happen. In the last three years we have had six service calls for a total of $2,738. This contract has been reviewed by the City Attorney. 21 PREVENTATIVE MAINTENANCE AGREEMENT NABCO ENTRANCES, INC, ● S81W18475 GEMINI DRIVE ● MUSKEGO, WI 53150● T OLL F REE : 800.777.4069 ● D IRECT : 262.860.2220 THIS AGREEMENT IS BETWEEN MUSKEGO LIBRARY AND NABCO ENTRANCES, INC NABCO ENTRANCES, INC. will perform TWO (2) preventative maintenance inspections per year to include the following: ▪ Inspection – All rollers, bearings, cables, tracks, sensors, operators, shafts, arms, guides, and wiring ▪ Tighten – All tracks, arms, bottom guides, and rollers ▪ Lubricate – All belts, drive rods, chains, rollers, bearings, pivots, and bottom guides ▪ Adjust – Door speeds, sensor patterns, rollers, arms, pivots, and bottom guides ▪ Replace – All handicap operator batteries are changed during each inspection 1. All contracted swing, sliding and low energy (handicap) doors with automatic operators will be reviewed for frame and glass condition, sensors, and related peripheral hardware to meet current industry standards. This will be accomplished through a visual inspection of all equipment and a “walk test” to verify sensor patterns. With maintenance and inspection service, we will make recommendations for any necessary repair or replacement of worn or obsolete parts for your consideration. 2. Before a technician or sales representative leaves, they will conduct a walk-through inspection with an owner’s representative on how to perform and log a daily inspection of the automatic doors. 3. Replacement parts found to be required during the course of our inspection will be charged in accordance with current prices, unless provided under warranty. Accepting this contract authorizes NABCO Entrances, Inc. to replace defective parts. OWNER’S RESPONSIBILITY 4. It is the owner’s responsibility to inspect daily, the automatic doors according to procedures in the Daily Safety Check Sheet. If the equipment is malfunctioning or in an unsafe condition, the Owner shall immediately turn off the door and notify NABCO Entrances, Inc. LIABILITY LIMITATIONS 5. NABCO Entrances, Inc. will assume the responsibility for damages or injury while working at the site but only if resulting from negligence on the part of NABCO Entrances, Inc. or its employees or agents. Owner agrees to hold NABCO Entrances, Inc. harmless from all other claims or consequential damages. LIMITED WARRANTY 6. NABCO Entrances, Inc. provides a one (1) YEAR WARRANTY on all parts (except as listed in paragraphs 10 and 11) replaced during the terms of this agreement as well as 90-day warranty on labor. PERIOD OF AGREEMENT 7. This agreement becomes effective the first day of the month upon signature of the Owner or Owner’s Representative and receipt of payment. 8. This agreement shall remain in effect for one (1) year and will not automatically renew. A renewal will be sent out thirty (30) days prior to expiration of existing agreement for your consideration. 9. This agreement may be terminated by either party upon thirty (30) days written notice. 22 NABCO ENTRANCES, INC. PREVENTATIVE MAINTENANCE AGREEMENT NABCO ENTRANCES, INC, ● S81W18475 GEMINI DRIVE ● MUSKEGO, WI 53150● T OLL F REE : 800.777.4069 ● D IRECT : 262.860.2220 FUNCTIONS NOT INCLUDED 10. This agreement does not include parts and service required as a result of damage caused by abuse, misuse, accident, fire, acts of vandalism, riot, strikes, demonstrations, concrete heaving, and acts of God such as floods, earthquakes, lightning, storms or as a result of unauthorized service or use of unauthorized parts by someone other than NABCO Entrances, Inc. 11. This agreement does not include parts and labor required to repair finger guards, mat trim, threshold, crash bars, floor surfaces, doors, frames, pivots, hinges, locks, rails, rail shoes, glass, glass guards and manual doors. SPECIAL CONDITIONS (if any) CONTRACT WILL NOT AUTO RENEW OTHER CHARGES Charges for labor not covered in this agreement: ▪ $95/hour plus applicable travel charges. Labor rates, not covered by this agreement, are subject to change without notification. ▪ Charges for service calls outside the normal working hours (Emergency Service $300.00 Minimum charge, nights, and Saturdays. Sundays and Holidays $600.00 minimum charge). EQUIPMENT COVERED The Preventive Maintenance Agreement is for the following equipment (attach door list if necessary): Door #9118 – Main Exterior Horton Dual Egress Door #7856 – Main Middle Horton Dual Egress Door #11206 – Library Interior Horton Dual Egress Total first year charge for this agreement: $531.25 PER YEAR PREVENTATIVE MAINTENANCE AGREEMENT Facility Name: Muskego Library Contact Name: George Wolwark Site Address: S73 W16663 Janesville Road Muskego, WI 53150 Phone: 414-587-7529 Customer Number: 102240 Period of coverage: Effective: April 1st, 2021 Through: March 31st, 2022 * Contract will go into effect the first day of the month following receipt of both the signed contract and the payment. A finalized copy of the contract will be sent following the receipt of payment. Price Verification: $531.25 Salesperson: Gary Pabian Email: gwolwark@cityofmuskego.org Signature: __________________________ Date: ______________________________ P.O.#: ____________________________ 23 S73W16663 W Janesville Rd Muskego, WI 53150 P 262.971.2100 W cityofmuskego.org/library IDEAS. INFORMATION. COMMUNITY Background Information on 2021 Library Director Goals At the February 2021 Library Board Meeting the 2021 Library Director Goals were discussed in closed session. There was a question of whether or not the correct course of action was to vote to approve them in closed session or out of closed session. No action was taken until we could confirm this detail. Confirmation from the City Attorney is that the preference is to not take any voting in a closed session unless unique circumstances exist. The best course of action is to: 1. Have the discussion in closed session 2. Motion to go into open session, get a second, and vote to go into open session 3. Once in open session, motion and second to approve the goals. Not further discussion is needed on the open floor. Since the discussion has already taken place, I am requesting a motion and second to approve the 2021 Library Director goals. 24 S73W16663 W Janesville Rd Muskego, WI 53150 P 262.971.2100 W cityofmuskego.org/library IDEAS. INFORMATION. COMMUNITY Background Muskego Public Library Board of Trustees Bylaws Updates This is a first read of the bylaws updates. Action in the form of a vote to approve will take place at the April 2021 Library Board meeting. In January 2021 the Board evaluated the work flows for the Personnel Committee and Strategic Planning Committee. From that meeting the Board had questions and requested several follow up actions: 1. Provide a reminder at the March Library Board meeting about the April Nominating Committee process. STATUS: Completed. 2. Define Standing and Nominating Committees more clearly in the bylaws. STATUS: I have placed language for your consideration in Article V, Section 1 and 2 of the bylaws draft (updates in red). 3. Defining how the Nominating Committee selects Nominees. At the January meeting there was a discussion about the Nominating Committee contacting every Trustee to gauge interest in officer positions. STATUS: My research from Roberts Rules (pages 410-411) is summarized for your consideration: a. Issue: If the Nominating Committee then receives multiple interested offers, what is their process for choosing the slate prior to the annual meeting? b. Roberts Rules states it is not common for the Nominating Committee to nominate more than one candidate for any office. But it is possible unless the bylaws prohibit it. The Nominating Committee contacts people they wish to nominate. c. Additional interest can be handled through floor nominations. 4. Create a document that summarizes expectations of Trustees serving on Committees. STATUS: A documented titled “Muskego Public Library Board Committee Work Flow” has been created that outlines these expectations. Note, this is not part of the bylaws but an informative document that can be handed out during Trustee orientation. I advise against making this part of the bylaws since it could be subject to change depending upon needs of the Board and Committees. 5. Defining the term of the committee appointments. STATUS: The President appoints Trustees to committees according to the bylaws but no term is stated. In conferring with Roberts Rules of Order I found this: Roberts Rules of Order (2020) states that “Standing Committees…the members of such a committee serve for a term corresponding to that of the officers, or until their successors have 25 S73W16663 W Janesville Rd Muskego, WI 53150 P 262.971.2100 W cityofmuskego.org/library IDEAS. INFORMATION. COMMUNITY been chosen, unless the bylaws or other rules otherwise expressly provide. Thus a new body of committee members is normally appointed at the beginning of each administration (page 467, section 50:7) Roberts Rules states that committee appointment is an annual process unless you would like to place other rules in the bylaws. I have placed language for your consideration in Article V, Section 1 of the bylaws (updates in red). 26 Muskego Public Library Board of Trustees Bylaws, Page 1 of 5 Adopted by the Board of Trustees of the Muskego Public Library on October 16, 2018. Muskego Public Library Board of Trustees Bylaws Article I Identification This organization is the Board of Trustees of the Muskego Public Library, located in Muskego Wisconsin, established by the Wisconsin municipality of Muskego, according to the provisions of Chapter 43 of the Wisconsin Statutes, and exercising the powers and assuming the duties granted to it under said statute. Article II Membership Section 1. Number and Qualifications. The library board shall consist of nine members. A minimum of seven members must be residents of the municipality. One member shall be a member of the Common Council. In addition, one member must be a school district administrator or his or her representative [Municipal Code Chapter 12, Section 12-7.,Wisconsin Statutes Section 43.54(1)]. Section 2. Appointments and Terms of Office. Appointments shall be made by the Mayor subject to confirmation of the Common Council. The Mayor shall appoint the citizen members for staggered three- year terms. The appointed Alderperson and school district representative shall serve a three-year term [Municipal Code Chapter 12, Section 12-7., Wisconsin Statutes Section 43.54(1)]. Section 3. Reimbursement for Expenses. No compensation shall be paid to the members of a Library Board for their services, except as allowed by Wisconsin Statute 43.57(d). Section 4. Meeting Attendance. Three consecutive absences by an appointed member from regularly scheduled meetings shall operate to vacate the member’s office. An absence excused by the board president for good cause shall not be considered an absence here under (Municipal Code Chapter 12, Section 12-9). Article III Officers Section 1. The officers shall be a president, a vice president, and a treasurer, elected from among the appointed trustees at the annual meeting of the Board. No member shall hold more than one office at a time. Vacancies in office shall be filled by vote at the next regular meeting of the Board after the vacancy occurs. 27 Muskego Public Library Board of Trustees Bylaws, Page 2 of 5 Adopted by the Board of Trustees of the Muskego Public Library on October 16, 2018. Section 2. A nominating committee shall be appointed by the president and shall present a slate of officers at the annual meeting. Additional nominations may be made from the floor at that time. Section 3. Officers shall serve a term of one year from the annual meeting at which they are elected and until their successors are duly elected. Section 4. The president shall preside at meetings of the Board, authorize calls for special meetings, appoint all committees, execute all documents authorized by the Board, serve as an ex-officio voting member of all committees except the nominating committee and generally perform all duties associated with the office of president. Section 5. The vice president, in the event of the absence or disability of the president, or of a vacancy in that office, shall assume and perform the duties and functions of the president. Section 6. The library director, or his or her designee, shall keep true and accurate minutes of all meetings of the Board, shall issue notice of all regular and special meetings, and shall perform such other duties as are generally associated with the office of secretary. Section 7. The treasurer shall check over vouchers payable and report the amount of expenditures made during the previous month. Section 8. In the absence of all officers at a board meeting, the Library Board members present shall elect a temporary President for that meeting. Article IV Meetings Section 1. Regular Meetings. The regular meetings shall be held each month, the date and hour to be set by the Board at its annual meeting. Section 2. Annual Meeting. The annual meeting, which shall be for the purpose of the election of officers, shall be held at the time of the regular meeting in May of each year. Section 3. Agendas and Notices. Meeting agendas and notices shall indicate the time, date, and place of the meeting and indicate all subject matters intended for consideration at the meeting. The library director, in consultation with the President of the Library Board, shall prepare the agenda. Any board member wishing to 28 Muskego Public Library Board of Trustees Bylaws, Page 3 of 5 Adopted by the Board of Trustees of the Muskego Public Library on October 16, 2018. place an item on the agenda must notify either the Library Director or President at least three business days prior to the meeting. Section 4. Minutes. Minutes of all meetings shall, at a minimum, indicate board members present, all items of business, all motions (except those that were withdrawn), and the result of all votes taken. Current board minutes shall be posted in the library. Section 5. Special Meetings. Special meetings may be called at the direction of the president, and shall be called at the written request of three or more members for the transaction of business as stated in the call for the meeting. Except in cases of emergency, at least 48 hours notice shall be given. In no case may less than two hours notice be given. Section 6. Quorum. A quorum for the transaction of business at any meeting shall consist of five or more members of the Board present in person. Section 7. Open Meetings Law Compliance. All Board meetings and all committee meetings shall be held in compliance with Wisconsin’s open meetings law (Wisconsin Statutes Sections 19.81 to 19.98). Section 8. Parliamentary Authority. The rules contained in Robert’s Rules of Order, latest revised edition shall govern the parliamentary procedure of the meetings, in all cases in which they are not inconsistent with these bylaws and any statutes applicable to this Board. Article V Committees Section 1. Standing Committees. Standing committees can be appointed based on the need of the Library and at the behest of the Board. Standing committees perform a continued function and remain in existence permanently. They are meant to consider particular subject areas, such as the Personnel Committee or Strategic Planning Committee. The Personnel Committee is charged with managing the Library Director annual evaluation process as well as helping build the Library Director annual goals. The Strategic Planning Committee is charged with helping build the Library’s annual Action Plan as well as managing the quadrennial strategic planning process. The President shall make committee appointments at the annual meeting. Committee vacancies shall be filled by the President at the next regular meeting of the Board after the vacancy occurs. Section 2. Nominating Committee. (See Article III, Section 2.) The Nominating Committee is appointed by the President to present a slate of officers to serve at the annual meeting. Members of the nominating committee are not barred from becoming nominees for office themselves. The Nominating Committee will 29 Muskego Public Library Board of Trustees Bylaws, Page 4 of 5 Adopted by the Board of Trustees of the Muskego Public Library on October 16, 2018. contact each person whom it wishes to nominate in advance to obtain acceptance of the nomination. The President will accept nominations from the floor at the annual meeting. Section 3. Ad Hoc Committees. Ad hoc committees for the study of special projects shall be appointed by the president, with the approval of the Board, to serve until the final report of the work for which they were appointed has been filed. These committees may also include staff and public representatives, as well as outside experts. Section 4. No committee shall have other than advisory powers. Article VI Duties of the Board of Trustees Section 1. Legal responsibility for the operation of the Muskego Public Library is vested in the Board of Trustees. Subject to state and federal law, the Board has the power and duty to determine rules and regulations governing library operations and services. Section 2. The Board shall select, appoint and supervise a properly certified and competent library director, and determine the duties and compensation of all library positions. Section 3. The Board shall approve the budget and make sure that adequate funds are provided to finance the approved budget. Section 4. The Board shall have exclusive control of the expenditure of all moneys collected, donated or appropriated for the library fund and shall audit and approve all library expenditures. Section 5. The Board shall supervise and maintain buildings and grounds, as well as regularly review various physical and building needs to see that they meet the requirements of the total library program. Section 6. The Board shall study and support legislation that will bring about the greatest good to the greatest number of library users. Section 7. The Board shall cooperate with other public officials and boards and maintain vital public relations. Section 8. The Board shall approve and submit the required annual report to the Division for Libraries, Technology, and Community Learning. Article VII 30 Muskego Public Library Board of Trustees Bylaws, Page 5 of 5 Adopted by the Board of Trustees of the Muskego Public Library on October 16, 2018. Library Director The library director shall be appointed by the Board of Trustees and shall be accountable to the Board. The library director shall be considered the executive officer of the library under the direction and review of the Board, and subject to the policies established by the Board. The director shall act as technical advisor to the Board. The director shall be invited to attend all Board meetings (but may be excused from closed sessions) and shall have no vote. Article VIII Conflict of Interest Section 1. Board members may not in their private capacity negotiate, bid for, or enter into a contract with the Muskego Public Library in which they have a direct or indirect financial interest. Section 2. A board member shall withdraw from Board discussion, deliberation, and vote on any matter in which the Board member, an immediate family member, or an organization with which the Board member is associated has a financial interest. Section 3. A board member may not receive anything of value that could reasonably be expected to influence his or her vote or other official action. Article IX General Section 1. An affirmative vote of the majority of all members of the Board present at the time shall be necessary to approve any action before the Board. The president may vote upon and may move or second a proposal before the Board. Section 2. Any rule or resolution of the Board, whether contained in these bylaws or otherwise, may be suspended temporarily in connection with business at hand, but such suspension, to be valid, may be taken only at a meeting at which two-thirds of the members of the Board are present and two-thirds of those present so approve. Section 3. These bylaws may be amended at any regular meeting of the Board by majority vote of all members of the Board, provided written notice of the proposed amendment shall have been delivered to all members at least ten days prior to the meeting at which such action is proposed to be taken. 31 Muskego Public Library Board of Trustees Bylaws, Page 6 of 5 Adopted by the Board of Trustees of the Muskego Public Library on October 16, 2018. Revision List Originally adopted May 19, 2015 Revision adopted October 16, 2018 (Article V, Section 1) Revision adopted November 17, 2020 (Article II, Sections 1,2,4) 32 Muskego Public Library Board Committee Work Flow *Committees are appointed by Library Board President Strategic Planning Committee November Strategic Planning Committee Meeting: Meets before the November Full Library Board meeting to review draft of upcoming action plan built by Library Staff, give feedback and recommend to Full Library Board. November Full Library Board Meeting: Approve action plan recommended by Library Staff and Strategic Planning Committee. If this is a strategic planning year (the year before the current strategic plan ends) there will be additional meetings during the year where the Strategic Planning Committee meets to assist in the development of the data collection and plan creation with Library Staff before it is approved by the Full Board. Personnel Committee November 1: Library Director emails Personnel Committee to see if Library Director evaluation form needs to be updated. November Full Board Meeting: Personnel Committee will go into closed session and gather feedback from the Full Library Board. They will also contact Library Staff for feedback about the Library Director. December Personnel Committee Meeting: Personnel Committee will go into closed session, write evaluation using feedback collected, then give the Library Director the evaluation and discuss goals for the next year based on the annual action plan (that was approved at the November Full Board meeting). Personnel Committee will then email evaluation to the City Human Resources. January Full Board Meeting: Board approves annual Library Director goals. Nominating Committee March Full Board Meeting: Library Director will place a reminder in the March Library Director’s report that the nominating process will start in April. April Full Board Meeting: Nominating Committee of two Trustees appointed by President. Outside of meetings Nominating Committee contacts Trustees they wish to nominate for President, Vice President, and Treasurer roles. Trustees that are interested in serving as an officer are encouraged to reach out to the Nominating Committee. May Full Board Meeting: Nominating Committee presents slate of officers at May Annual Board meeting. 33