Loading...
Landfill Standing Commitee -100421packet CALL TO ORDER ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF MINUTES Approval of Minutes of the March 29, 2021 Meeting Minutes 03292021.pdf Approval of Minutes of the June 28, 2021 Meeting 06282021 Minutes.pdf OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. COMPLIANCE OFFICER REPORT STATUS OF PROJECTS Discussion update. No formal action may be taken on any of the following: Clay Extraction MMSD Project Electronic Recycling Residential Drop-Off Site Well Testing for Well Water Protection Area Plan Modification Issues Property Protection/Sociological Household Hazardous Waste NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Annual Rate Amendment to the Household Hazardous Waste Contract 13. Admendment 12 to Veolia Service Agreement 2022.pdf Discussion on Permanently Moving Future Meetings to City Hall CONTINUING BUSINESS Discussion update and possible action may be taken on any or all of the following: CITY OF MUSKEGO LANDFILL STANDING COMMITTEE AGENDA 10/04/2021 5:00 PM Muskego City Hall, W182 S8200 Racine Ave 1 OTHER BUSINESS Review Payments made from Committee Funds 9.21 207 Balance Sheet.pdf 9.21 Landfill Detail Ledger.pdf Establish Meeting and Annual Tour Dates for 2022 CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to respond to agenda items discussed at this meeting. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. 2   CITY OF MUSKEGO LANDFILL STANDING COMMITTEE MINUTES March 29, 2021 5:00 PM Muskego City Hall, Council Chambers, W182S8200 Racine Avenue CALL TO ORDER Chairman Slocomb called the meeting to order at 5:05 PM. ROLL CALL Present: Analiese Smith, Roland Kieffer, Mark Slocomb, Ald. Eileen Madden, Greg Burmeister and Harvey Schweitzer; Scott Kroeger, Director of Public Works and Development Absent: Patrick Murray, Michael Cowling, and Daniel Otzelberger, GFL Environmental Guests: Jo Spear, Jr., JSA Environmental; Chad Siegle, GFL Environmental; Frank Perugini, ESC; STATEMENT OF PUBLIC NOTICE The meeting was posted in accordance with the Wisconsin open meeting laws. APPROVAL OF MINUTES OF THE JANUARY 4, 2021 MEETING Ald. Madden made a motion to approve the minutes of the January 4, 2021 meeting. Ms. Smith seconded. Motion Passed 6 in favor. OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. COMPLIANCE OFFICER REPORT Mr. Spear handed out his annual report and first quarter report. He mentioned that Mr. Siegle identified an odor leaking from a well (area of 7 South) in February, he sealed it up and no complaints thereafter. Mr. Schweitzer asked Mr. Siegle to explain how/what they did to discover and correct the leaking vault. Mr. Siegle explained the process to the Committee. Chairman Slocomb also asked Mr. Siegle about keeping a better eye on future contractors to be sure no shortcuts were happening. He felt that was why we were having some of the current odor issues since the last cell was created. Mr. Siegle mentioned the Landfill now has a full time Well Tech, that he feels has been a great asset and another “pair of eyes” to oversee day-to- day operations. STATUS OF PROJECTS Clay Extraction Mr. Siegle using mainly for daily cover. New cell construction in mid-May will create a 3 stockpile in the SW corner of the Landfill. MMSD Project Mr. Siegle said we are pulling 2400 CFM and MMSD is taking 1500 CFM daily. Electronic Recycling Mr. Siegle stated it is slower this time of year and it’s easier to keep the area neat and clean. Chairman Slocomb explained to the Committee that he just received correspondence from the WI-DNR that they are going to change the regulations in regards to E-Waste. Ms. Smith stated public comments will be accepted until April 16th. Residential Drop-Off Site Mr. Siegle stated the site will be moved during the 3rd quarter at the same time of the cell construction. No dates have been set at this time. Well Testing for Well Water Protection Area Mr. Perugini stated the 35 homes to be sampled in December 2020 were done in Feb 2021. Lab issues caused 16 samples to expire and needed to be retested. Most were re-done in early March. Plan Modification Issues Mr. Siegle stated none at this time. Property Protection/Sociological Mr. Siegle said payments and combined letter (ADS and GFL) was sent in mid-January. Household Hazardous Waste Ms. Smith handed out two reports. One is for 2020 and compares to 2019. All numbers down for 2020 with Covid shut downs, but did start to see an upswing later in the year. Two sites were shut down in 2020 (Franklin and Muskego). Ms. Smith is working with GFL to get the HHW site up and running at the Landfill, hopefully in 2021, with plans to be open twice per month. The second report is Jan-Feb 2021, numbers are still down overall, but usage is climbing back up to pre-Covid. NEW BUSINESS CONTINUING BUSINESS Updates on Odor Complaints Mr. Kieffer and Mr. Schweitzer both happy with odor at this time. Mr. Kieffer reminded everyone to really pay attention to the flags and the direction of the wind. Sometimes the odor is NOT coming from our Landfill, but from the Franklin (WM) site next door. Mr. Kieffer asked Mr. Siegle about cleaning up Hwy 45 and the exterior of the Landfill, as the Franklin side already completed their post winter cleanup. Mr. Siegle said he was in the process of hiring temporary workers for cleanup. OTHER BUSINESS 4 Review Payments made from Committee Funds Confirm Next Meeting Date: June 28th, 2021 at 4:00 PM for Annual Tour followed by Meeting at 5:00 PM. The Committee discussed separating the tour date from the meeting date. The Committee and Director Kroeger talked about using the Landfill Conference Building vs the Council Chambers in City Hall for future meetings. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to respond to agenda items discussed at this meeting. ADJOURNMENT Ald. Madden made a motion to adjourn at 6:08 PM. Mr. Schweitzer seconded. Motion Passed 6 in favor. Respectfully Submitted, Wendy Fredlund Recording Secretary 5   CITY OF MUSKEGO LANDFILL STANDING COMMITTEE MINUTES June 28, 2021 5:00 PM Muskego City Hall, Council Chambers, W182S8200 Racine Avenue CALL TO ORDER Ald. Madden called the meeting to order at 5:32 PM. ROLL CALL Present: Analiese Smith, Roland Kieffer, Patrick Murray, Ald. Eileen Madden, Greg Burmeister and Harvey Schweitzer; Scott Kroeger, Director of Public Works and Development Absent: Mark Slocomb and Michael Cowling Guests: Jo Spear, Jr., Daniel Otzelberger and Chad Siegle, GFL Environmental STATEMENT OF PUBLIC NOTICE The meeting was posted in accordance with the Wisconsin open meeting laws. OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. COMPLIANCE OFFICER REPORT Mr. Spear reviewed his handout. Not much happened since the last meeting. No odor complaints. STATUS OF PROJECTS Clay Extraction Mr. Otzelberger stated the only clay extraction is due to the construction of a three acre cell that should be finished in late August, early September. Part of the clay is being used to construct the future compost site and the remainder is currently stockpiled. MMSD Project Mr. Otzelberger stated the Landfill is delivering gas on a daily basis to the District at about 1,800 cubic feet. Electronic Recycling/Residential Drop-Off Site Mr. Otzelberger stated the relocation of the site is currently set for late August/early September. He mentioned the hire of a new attendant for the area that has resulted in more accountability of who is dropping off/what items are dropped off. Both areas overall are more organized and clean. Well Testing for Well Water Protection Area 6 Mr. Otzelberger stated Mr. Perugini was unavailable. Well testing was completed in Feb/March with some wells needing to be tested twice as the samples sat too long. One homeowner had issues with their results and Mr. Perugini was working with them to make corrections. Plan Modification Issues Mr. Otzelberger stated none at this time. Property Protection/Sociological Mr. Otzelberger stated none at this time. Household Hazardous Waste Ms. Smith stated there has been a significant increase in usage (since Covid). The numbers are back on track with 2018-19. GFL/Veolia had a site meeting to discuss liability and building repairs to move forward with opening the HHW area at the Landfill later this year. NEW BUSINESS CONTINUING BUSINESS Updates on Odor Complaints Director Kroeger stated he has received one complaint since the last meeting. Ald. Madden asked the Committee about removing this ongoing item, as it seems the current odor issues have finally been resolved. Director Kroeger stated it is helpful to remove agenda items that have been completed because when questions arise and we need to look into the history of an item, we can track when it was added/removed from an agenda. The Committee agreed to remove this item. OTHER BUSINESS Review Payments made from Committee Funds Confirm Next Meeting Date: October 4, 2021 at 5:00 PM Director Kroeger stated the Committee should make a decision on keeping the meetings at City Hall permanently. The Committee agreed to wait until next meeting when Chairman Slocomb returns to discuss. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to respond to agenda items discussed at this meeting. ADJOURNMENT Ms. Smith made a motion to adjourn at 5:52 PM. Mr. Murray seconded. Motion Passed 6 in favor. Respectfully Submitted, Wendy Fredlund Recording Secretary 7 Amendment #12 to Cooperative Agreement between Waukesha County, Advanced Disposal Emerald Park Landfill Standing Committee, Inc. and Veolia Environmental Services for Hazardous Waste Collection Services dated April 24, 2002 (“Agreement”) This amendment to the Agreement includes all provisions contained in Amendment #11, except as noted below. The purposes of this Amendment #12 is to implement changes to the operating locations in Section II (Scope of Services), update administration and staffing fees in Section V (Payment and Conditions), and update the contacts in Section X (Notices). All other provisions of the Agreement and Amendment #11 shall remain in force and effect. The following language from Amendment #7 shall be repealed and replaced as noted below: Section II. Scope of Services (B.) Operate a permanent HHW collection facility located in Muskego, WI on the premises of GFL Environmental Emerald Park Landfill, W124 S10629, S 124th St, Muskego, WI 53150 that is approved by the DNR for receipt and storage of HHW materials. Hours of operation shall be from 8 a.m. until 12 p.m. on the 1st and 3rd Saturdays each month. The site will be closed January and December of each operating year. The following language of Amendment #10 shall be repealed and replaced as noted below: Section V. Payment and Conditions The Contractor shall be paid according to the State of Wisconsin Procurement Contract No. 505ENT-M20-HZRDSWSTSV-01, or as extended or rebid by the state, except for the following schedule: 1. Administration/Staffing Fee a. Waukesha Site ………….$751.10 per operating day (February-November) i. Maximum of $3,004.39 for Environmental Specialist fees per year b. Menomonee Falls Site…..$1,019.35 per operating month (January-December) i. No additional staffing fees c. Muskego Site…………....$751.10 per operating day (February-November) i. Maximum of $2,682.48 for Environmental Specialist fees per year The following language of Amendment #9 shall be repealed and replaced as noted below: Section X. Notices 1. Any notices, bills, invoices or reports required by this Agreement shall be sufficient if sent by the parties by email or in the United States mail, postage paid, to the addresses noted below: Waukesha County Analiese Smith, Recycling and Solid Waste Supervisor Waukesha County Department of Parks & Land Use 515 W. Moreland Blvd. Waukesha WI 53188 262-896-8014 aksmith@waukeshacounty.gov Contractor Patrick Baskfield, Operations Manager 8 Veolia Environmental Services Technical Solutions, LLC W124 N9311 Boundary Road Menomonee Falls, WI 53051 262-253-3346 patrick.baskfield@veolia.com This Amendment is made in consideration of the payments, performances, promises, covenants and obligations set forth in Agreement along with this and all previous amendments. This Amendment shall in no way act as a waiver of the price, terms and conditions and obligations, not specifically amended in this document, imposed on the parties by the original Agreement executed by parties identified in the above caption. All rights or obligations, which any of the parties has by virtue of the original Agreement, shall remain in full force and effect, except as is expressly and specifically amended, modified, altered or changed in this Amendment. WAUKESHA COUNTY BY _______________________ __ DATE_____ __ Dale R. Shaver, Director Parks and Land Use Department GREEN FOR LIFE ENVIRONMENTAL EMERALD PARK LANDFILL STANDING COMMITTEE, INC. BY ___________________________ DATE______ Mark Slocomb, Chair VEOLIA ENVIRONMENTAL SERVICES TECHNICAL SOLUTIONS, LLC BY ____________________________ DATE______ _ Paul Bittner, Branch General Manager 9 CITY OF MUSKEGO BALANCE SHEET SEPTEMBER 30, 2021 EPI STANDING COMMITTEE FUND ASSETS 207.00.00.00.1001 EQUITY IN POOLED CASH 125,242.38 TOTAL ASSETS 125,242.38 LIABILITIES AND EQUITY FUND EQUITY 207.00.00.00.3510 FUND BAL UNRESERV DESIGNATED 8,581.27 207.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 108,253.32 REVENUE OVER EXPENDITURES - YTD 8,407.79 TOTAL FUND EQUITY 125,242.38 TOTAL LIABILITIES AND EQUITY 125,242.38 10 CITY OF MUSKEGO Detail Ledger - Landfill Committee Detail Ledger Page: 1 Period: 01/21 - 09/21 Sep 23, 2021 02:00PM Report Criteria: Actual Amounts Accounts With Balances Or Activity Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 207,213 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance INTEREST ON INVESTMENTS 01/01/2021 (00/21) Balance 207.01.00.00.4531 .00 01/31/2021 JE 1100 JAN INT - FUTURE PARKLAND 1.71- 01/31/2021 (01/21) Period Totals and Balance .00 *1.71-*1.71- 02/28/2021 JE 2075 FEB INT - FUTURE PARKLAND 1.38- 02/28/2021 (02/21) Period Totals and Balance .00 *1.38-*3.09- 03/31/2021 JE 3073 MAR INT - FUTURE PARKLAND 1.14- 03/31/2021 (03/21) Period Totals and Balance .00 *1.14-*4.23- 04/30/2021 JE 4128 APR INT - FUTURE PARKLAND .92- 04/30/2021 (04/21) Period Totals and Balance .00 *.92-*5.15- 05/31/2021 JE 5077 MAY INT - FUTURE PARKLAND .95- 05/31/2021 (05/21) Period Totals and Balance .00 *.95-*6.10- 06/30/2021 JE 6132 JUNE INT - FUTURE PARKLAND .74- 06/30/2021 (06/21) Period Totals and Balance .00 *.74-*6.84- 07/31/2021 JE 7172 JULY INT - FUTURE PARKLAND .95- 07/31/2021 (07/21) Period Totals and Balance .00 *.95-*7.79- 09/30/2021 (09/21) Period Totals and Balance .00 *.00 *7.79- YTD Encumbrance .00 YTD Actual -7.79 Total -7.79 YTD Budget -200.00 Unearned 192.21 LANDFILL HOST FEES 01/01/2021 (00/21) Balance 207.01.00.00.4560 .00 01/29/2021 CR 1486913 2021 STANDING COMMITTEE - GFL 10,000.00- 01/31/2021 (01/21) Period Totals and Balance .00 *10,000.00-*10,000.00- 02/15/2021 AP 443 GFL ENVIRONMENTAL 8,278.69 02/19/2021 CR 1487619 STANDING COMMITTEE/ADV DISP - ADVANC 8,278.69- 02/28/2021 (02/21) Period Totals and Balance 8,278.69 *8,278.69-*10,000.00- 09/30/2021 (09/21) Period Totals and Balance .00 *.00 *10,000.00- YTD Encumbrance .00 YTD Actual -10,000.00 Total -10,000.00 YTD Budget -10,000.00 Unearned .00 LANDFILL NEGOTIATING COMM.01/01/2021 (00/21) Balance 207.01.00.00.6055 .00 02/09/2021 AP 326 MURRAY, PATRICK 50.00 02/09/2021 AP 328 KIEFFER, ROLAND 50.00 02/09/2021 AP 348 SLOCOMB, MARK 50.00 02/09/2021 AP 352 COWLING, MICHAEL 50.00 02/09/2021 AP 376 BURMEISTER,GREG 50.00 02/09/2021 AP 385 SCHWEITZER, HARVEY 50.00 02/09/2021 AP 412 SMITH, ANALIESE 50.00 02/28/2021 (02/21) Period Totals and Balance 350.00 *.00 *350.00 03/30/2021 AP 125 KIEFFER, ROLAND 50.00 03/30/2021 AP 152 SLOCOMB, MARK 50.00 03/30/2021 AP 174 BURMEISTER,GREG 50.00 03/30/2021 AP 183 SCHWEITZER, HARVEY 50.00 03/30/2021 AP 224 SMITH, ANALIESE 50.00 04/30/2021 (04/21) Period Totals and Balance 250.00 *.00 *600.00 06/29/2021 AP 538 KIEFFER, ROLAND 50.00 06/29/2021 AP 602 SCHWEITZER, HARVEY 50.00 11 CITY OF MUSKEGO Detail Ledger - Landfill Committee Detail Ledger Page: 2 Period: 01/21 - 09/21 Sep 23, 2021 02:00PM Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance 06/29/2021 AP 625 SMITH, ANALIESE 50.00 06/30/2021 (06/21) Period Totals and Balance 150.00 *.00 *750.00 06/29/2021 AP 118 BURMEISTER,GREG 50.00 07/15/2021 AP 355 MURRAY, PATRICK 50.00 07/31/2021 (07/21) Period Totals and Balance 100.00 *.00 *850.00 09/30/2021 (09/21) Period Totals and Balance .00 *.00 *850.00 YTD Encumbrance .00 YTD Actual 850.00 Total 850.00 YTD Budget 2,500.00 Unexpended 1,650.00 ADMINISTRATIVE CHARGES 01/01/2021 (00/21) Balance 207.01.00.00.6057 .00 06/30/2021 JE 6063 ALLOCATE AUDIT/ADMIN FEES 750.00 06/30/2021 (06/21) Period Totals and Balance 750.00 *.00 *750.00 09/30/2021 (09/21) Period Totals and Balance .00 *.00 *750.00 YTD Encumbrance .00 YTD Actual 750.00 Total 750.00 YTD Budget 1,500.00 Unexpended 750.00 Number of Transactions: 28 Number of Accounts: 4 Debit Credit Proof Total EPI STANDING COMMITTEE FUND:9,878.69 18,286.48-8,407.79- Number of Transactions: 28 Number of Accounts: 4 Debit Credit Proof Grand Totals: 9,878.69 18,286.48-8,407.79- Report Criteria: Actual Amounts Accounts With Balances Or Activity Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 207,213 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks 12