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Landfill Standing Commitee-032921packet CALL TO ORDER ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF MINUTES Approval of Minutes of the January 4, 2021 Meeting 01042021 Minutes.pdf OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. COMPLIANCE OFFICER REPORT STATUS OF PROJECTS Discussion update. No formal action may be taken on any of the following: Clay Extraction MMSD Project Electronic Recycling Residential Drop-Off Site Well Testing for Well Water Protection Area Plan Modification Issues Property Protection/Sociological Household Hazardous Waste NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: CONTINUING BUSINESS Discussion update and possible action may be taken on any or all of the following: Update on Odor Complaints OTHER BUSINESS Review Payments made from Committee Funds 3.21 207 Balance Sheet.pdf 3.21 Landfill Detail Ledger.pdf CITY OF MUSKEGO LANDFILL STANDING COMMITTEE AGENDA 03/29/2021 5:00 PM Muskego City Hall, W182 S8200 Racine Ave 1 Confirm Next Meeting Date: June 28th, 2021 at 4:00 PM for Annual Tour followed by Meeting at 5:00 PM COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to respond to agenda items discussed at this meeting. ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE-STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE-STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. 2   CITY OF MUSKEGO LANDFILL STANDING COMMITTEE MINUTES January 4, 2021 5:00 PM Muskego City Hall, Council Chambers, W182S8200 Racine Avenue CALL TO ORDER Chairman Slocomb called the meeting to order at 5:02 PM. ROLL CALL Present: Analiese Smith, Roland Kieffer, Patrick Murray, Mark Slocomb, Ald. Eileen Madden, Michael Cowling, Greg Burmeister and Harvey Schweitzer; Scott Kroeger, Director of Public Works and Development Absent: Jo Spear, Jr. Guests: Daniel Otzelberger and Chad Siegle, GFL Environmental; Frank Perugini, ESC; Jeff Arbinger and Mark Brockdorf STATEMENT OF PUBLIC NOTICE The meeting was posted in accordance with the Wisconsin open meeting laws. APPROVAL OF MINUTES OF THE OCTOBER 5, 2020 MEETING Mr. Murray made a motion to approve the minutes of the October 5, 2020 meeting, Ald. Madden seconded. Motion Passed 8 in favor. OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. Mr. Jeff Arbinger spoke to the Committee about the presence and destruction of beavers. Their dams are causing flooding issues for the residents around the Landfill. A group of ten homeowners have been trying to eradicate the beavers on their own and have now hired a professional trapper. Mr. Arbinger is asking for permission for their trapper only to have access onto the Landfill property to trap the beavers in early spring. Mr Arbinger stated Chad Siegle would be coming out to the area to see things for himself. He continued that he did send an email request with pictures to the Landfill. That request was denied and he was told to talk to the Landfill Committee to gain access. COMPLIANCE OFFICER REPORT None - Mr. Spear absent. STATUS OF PROJECTS Household Hazardous Waste 3 Ms. Smith stated she did not have any printed reports this meeting. She would have a full 2020 report available next meeting. The program is under budget due to a reduced number of sites and closures due to Covid. Veolia recently was awarded the contract to continue running the HHW program for Waukesha County. Ms. Smith continued that they were still hopeful to gain a third HHW site directly at the Landfill in 2021. She also stated they are looking into a future site at the old Briggs and Stratton building for 2022-2023 to be operational. Clay Extraction Mr. Otzelberger stated only used for daily cover. Very minimal at this time of year. MMSD Project Mr. Otzelberger stated the Landfill is delivering gas on a daily basis to the District at about 1,400 cubic feet. Electronic Recycling Mr. Otzelberger stated pickups are weekly or more, based on demand. WDNR inspection last Fall. Mr. Kroeger stated we were in compliance at this time. Residential Drop-Off Site Mr. Otzelberger stated the relocation of the site is currently in the budget for the third quarter of 2021. He believes the new location will be more user friendly for the residents and easier for the Landfill to control the traffic flow. Yard waste drop-off will also be in the same general area. Well Testing for Well Water Protection Area Mr. Perugini stated 143 postcards were sent out, with 50 returned. Due to Covid they requested the samplings be extended to February-March 2021. Plan Modification Issues Mr. Otzelberger stated none at this time. Property Protection/Sociological Mr. Otzelberger stated payments to homeowners will go out as scheduled approximately January 15, 2021. He continued that due to the merger of Advanced Disposal and GFL Environmental, homeowners will receive two pro-rated checks. NEW BUSINESS Annual Private Well Monitoring Chairman Slocomb had previously given permission to Mr. Perugini for the extension due to Covid. Mr. Murray made a motion to approve the permission to delay the Annual Private Well Monitoring. Mr. Cowling seconded. Motion Passed 8 in favor. 4 Annual Rate Amendment to the Household Hazardous Waste Contract Ms. Smith had previously handed out Amendment #11 to Committee members for review. Only two changes were noted. Chairman Slocomb stated for the record, this vote also includes his ability to sign on behalf of the Committee. Mr. Murray made a motion to approve the Annual Rate Amendment. Ald. Madden seconded. Via Roll Call Vote - Motion Passed 8 in favor. CONTINUING BUSINESS Updates on Odor Complaints Mr. Otzelberger gave an overview of what was done to the site in 2020 and what is planned for 2021 to continue to keep the odors down. Chairman Slocomb requested that the Landfill staff take over the incoming complaint calls/emails from Mr. Spear. OTHER BUSINESS Review Payments made from Committee Funds Confirm Next Meeting Date: April 5, 2021 at 5:00 PM COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to respond to agenda items discussed at this meeting. ADJOURNMENT Mr. Murray made a motion to adjourn at 6:00 PM. Ms. Smith seconded. Motion Passed 8 in favor. Respectfully Submitted, Wendy Fredlund Recording Secretary 5 CITY OF MUSKEGO BALANCE SHEET MARCH 31, 2021 EPI STANDING COMMITTEE FUND ASSETS 207.00.00.00.1001 EQUITY IN POOLED CASH 126,486.30 TOTAL ASSETS 126,486.30 LIABILITIES AND EQUITY FUND EQUITY 207.00.00.00.3510 FUND BAL UNRESERV DESIGNATED 8,581.27 207.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT 108,253.32 REVENUE OVER EXPENDITURES - YTD 9,651.71 TOTAL FUND EQUITY 126,486.30 TOTAL LIABILITIES AND EQUITY 126,486.30 6 CITY OF MUSKEGO Detail Ledger - Landfill Committee Detail Ledger Page: 1 Period: 01/21 - 03/21 Mar 24, 2021 01:01PM Report Criteria: Actual Amounts Accounts With Balances Or Activity Summarize Payroll Detail Print Period Totals Print Grand Totals Include FUNDs: 207,213 Page and Total by FUND Include BALANCE SHEETs: None All Segments Tested for Total Breaks Reference Account Debit Credit Date Journal Number Payee or Description Number Amount Amount Balance INTEREST ON INVESTMENTS 01/01/2021 (00/21) Balance 207.01.00.00.4531 .00 01/31/2021 JE 1100 JAN INT - FUTURE PARKLAND 1.71- 01/31/2021 (01/21) Period Totals and Balance .00 *1.71-*1.71- 03/31/2021 (03/21) Period Totals and Balance .00 *.00 *1.71- YTD Encumbrance .00 YTD Actual -1.71 Total -1.71 YTD Budget -200.00 Unearned 198.29 LANDFILL HOST FEES 01/01/2021 (00/21) Balance 207.01.00.00.4560 .00 01/29/2021 CR 1486913 2021 STANDING COMMITTEE - GFL 10,000.00- 01/31/2021 (01/21) Period Totals and Balance .00 *10,000.00-*10,000.00- 02/15/2021 AP 443 GFL ENVIRONMENTAL 8,278.69 02/19/2021 CR 1487619 STANDING COMMITTEE/ADV DISP - ADVANC 8,278.69- 02/28/2021 (02/21) Period Totals and Balance 8,278.69 *8,278.69-*10,000.00- 03/31/2021 (03/21) Period Totals and Balance .00 *.00 *10,000.00- YTD Encumbrance .00 YTD Actual -10,000.00 Total -10,000.00 YTD Budget -10,000.00 Unearned .00 LANDFILL NEGOTIATING COMM.01/01/2021 (00/21) Balance 207.01.00.00.6055 .00 02/09/2021 AP 326 MURRAY, PATRICK 50.00 02/09/2021 AP 328 KIEFFER, ROLAND 50.00 02/09/2021 AP 348 SLOCOMB, MARK 50.00 02/09/2021 AP 352 COWLING, MICHAEL 50.00 02/09/2021 AP 376 BURMEISTER,GREG 50.00 02/09/2021 AP 385 SCHWEITZER, HARVEY 50.00 02/09/2021 AP 412 SMITH, ANALIESE 50.00 02/28/2021 (02/21) Period Totals and Balance 350.00 *.00 *350.00 03/31/2021 (03/21) Period Totals and Balance .00 *.00 *350.00 YTD Encumbrance .00 YTD Actual 350.00 Total 350.00 YTD Budget 2,500.00 Unexpended 2,150.00 Number of Transactions: 11 Number of Accounts: 3 Debit Credit Proof Total EPI STANDING COMMITTEE FUND:8,628.69 18,280.40-9,651.71- Number of Transactions: 11 Number of Accounts: 3 Debit Credit Proof Grand Totals: 8,628.69 18,280.40-9,651.71- 7