PUBLIC WORKS AND SAFETY COMMITTEE Minutes 10162018Approved
CITY OF MUSKEGO
PUBLIC WORKS AND SAFETY COMMITTEE MINUTES
October 16, 2018
5:00 PM
Muskego City Hall, W182 S8200 Racine Avenue
CALL TO ORDER
Alderperson Madden called the meeting to order at 5:00 PM.
PLEDGE OF ALLEGIANCE
Those present recited the Pledge of Allegiance.
ROLL CALL
Present: Alderperson Madden, Alderperson Borgman, Alderperson Engelhardt, and Scott Kroeger, Director of Public Works and Development
Also Present: Sherry Czisny and Jay Schnorenberg, Pinnacle Peak; Mayor Chiaverotti; Alderperson Hammel
STATEMENT OF PUBLIC NOTICE
The meeting was posted in accordance with open meeting laws.
APPROVAL OF MINUTES
Alderperson Borgman made a motion to approve the minutes of September 17, 2018, Alderperson Engelhardt seconded.
Motion Passed 3 in favor.
STATUS OF PROJECTS
Discussion update. No formal action may be taken on any of the following:
Waukesha Water
Director Kroeger stated the City attended a meeting on October 9, 2018, and it has been determined that Route #3 is the preferred return route for Waukesha water. A 30” pipe (wrapped
twice for corrosion) is to be used. The City should receive 60% construction plans in November and must review/return them by January 2019. He continued by late February 90% plans
will be available. A public information meeting will be held approximately in May with bidding beginning late in 2019, and construction taking place between 2020 - 2023.
Bay Lane Reconstruction
Director Kroeger stated after making a decision on the final agenda item listed tonight, we will move forward to 90% plans with a final public information meeting. The project will
be bid in January 2019, with construction beginning in spring 2019.
Hillendale Reconstruction
Director Kroeger stated we are still receiving public comment forms. The two main topics of concern are the bike trail and keeping the area more rural. After the consultants are ready
with the plans, it will be presented to the Committee.
Waukesha Water
Director Kroeger stated the City attended a meeting on October 9, 2018, and it has been determined that Route #3 is the preferred return route for Waukesha water. A 30” pipe (wrapped
twice for corrosion) is to be used. The City should receive 60% construction plans in November and must review/return them by January 2019. He continued by late February 90% plans
will be available. A public information meeting will be held approximately in May with bidding beginning late in 2019, and construction taking place between 2020 - 2023.
Bay Lane Reconstruction
Director Kroeger stated after making a decision on the final agenda item listed tonight, we will move forward to 90% plans with a final public information meeting. The project will
be bid in January 2019, with construction beginning in spring 2019.
Hillendale Reconstruction
Director Kroeger stated we are still receiving public comment forms. The two main topics of concern are the bike trail and keeping the area more rural. After the consultants are ready
with the plans, it will be presented to the Committee.
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
Request for Curve Warning Sign on Shady Lane and Forest Drive
The Committee as a whole discussed a few options for the area.
Alderperson Borgman made a motion to install a 15 MPH curve warning sign, in both directions. Seconded by Alderperson Engelhardt.
Motion Passed 3 in favor.
Forest Glen Subdivision Drainage
Director Kroeger handed out two documents for the Committee to review. One of them showed how the grades have changed slightly in the area. The other document shows a utility easement
with language stating that no one can alter the area by more the 4” without prior authorization. After a brief discussion the Committee agreed the City did their part and now the rest
lies with the homeowners.
Water Main Assessments – Defer to November Meeting
NEW BUSINESS
Discussion update and possible action may be taken on any or all of the following:
Heinrich Drive
Director Kroeger briefly explained the request for Mr. Heinrich to keep the gravel driveway as access to the future home to be built on Lot 1.
Alderperson Engelhardt made a motion to keep the existing gravel driveway as access to Lot 1. Seconded by Alderperson Borgman.
Motion Passed 3 in favor.
Harvest Court Plan Approval
Director Kroeger explained this is a conditional approval of proposed asphalt roadways, ditches and culverts for Harvest Court.
Alderperson Borgman made a motion to approve the Harvest Court plans. Seconded by Alderperson Engelhardt.
Motion Passed 3 in favor.
Pinnacle Peak Sewer Connection Fee
Director Kroeger gave an overview of how the sewer connection fees are calculated and the timing of when they are assessed to residents or business owners. He stated Pinnacle Peak was
given the Commercial Fee Sheet stating they should call the Utilities Department for more information on that process.
Sherry Czisny and Jay Schnorenberg came forward to speak about their lack of knowledge of the “connection” fees. Ms. Czisny stated that Pinnacle Peak may have chosen to walk away from
Muskego due the high sewer costs because they are a small business. She quoted Chapter 290.7 states RCA fees are to be paid up front. Director Kroeger mentioned again it is an assessment
that is charged after hookup, not before. Ms. Czisny and Mr. Schnorenberg both said again, they were not told about these fees because it would have been part of their loan paperwork.
They also mentioned we should consider changing our documents to state “connection” fees.
Mayor Chiaverotti spoke to clarify a few items between residential and commercial properties. She also stated the City Attorney reviewed our documents and procedures; to be sure the
City was handling everything correctly. The Mayor also reiterated to the Committee that this was a first for the City.
Ms. Czisny continued that she has reported our practices to the Public Service Commission in Madison. Director Kroeger gave her copies of the documents that the Utility Clerk used to
calculate the bill based on code that was created in 1984 for nursing homes.
The conversation ended with no formal action taken.
Connection of Bellview Drive and Bay Lane Drive
Director Kroeger gave an overview and history of the possible connection of Bellview Drive to Bay Lane Drive. The City will be reconstructing Bay Lane Drive in 2019 and from an engineering
standpoint; this area at the end of Bellview Drive was always meant to be connected. The City already owns the right-of-way needed. The end of Bellview does not currently allow enough
room for turning around of emergency vehicles, garbage trucks, school buses, etc.
Seven residents and Alderperson Hammel spoke regarding numerous reasons why Bellview Drive should not connect to Bay Lane Drive during reconstruction.
Alderperson Engelhardt made a motion to not connect Bellview Drive to Bay Lane Drive. Seconded and Amended by Alderperson Borgman to also include this will be permanent and never revisited
in the future.
Motioned Passed 2-1 in favor. Alderperson Madden voting no.
Discussion update and possible action may be taken on any or all of the following:
Heinrich Drive
Director Kroeger briefly explained the request for Mr. Heinrich to keep the gravel driveway as access to the future home to be built on Lot 1.
Alderperson Engelhardt made a motion to keep the existing gravel driveway as access to Lot 1. Seconded by Alderperson Borgman.
Motion Passed 3 in favor.
Harvest Court Plan Approval
Director Kroeger explained this is a conditional approval of proposed asphalt roadways, ditches and culverts for Harvest Court.
Alderperson Borgman made a motion to approve the Harvest Court plans. Seconded by Alderperson Engelhardt.
Motion Passed 3 in favor.
Pinnacle Peak Sewer Connection Fee
Director Kroeger gave an overview of how the sewer connection fees are calculated and the timing of when they are assessed to residents or business owners. He stated Pinnacle Peak was
given the Commercial Fee Sheet stating they should call the Utilities Department for more information on that process.
Sherry Czisny and Jay Schnorenberg came forward to speak about their lack of knowledge of the “connection” fees. Ms. Czisny stated that Pinnacle Peak may have chosen to walk away from
Muskego due the high sewer costs because they are a small business. She quoted Chapter 290.7 states RCA fees are to be paid up front. Director Kroeger mentioned again it is an assessment
that is charged after hookup, not before. Ms. Czisny and Mr. Schnorenberg both said again, they were not told about these fees because it would have been part of their loan paperwork.
They also mentioned we should consider changing our documents to state “connection” fees.
Mayor Chiaverotti spoke to clarify a few items between residential and commercial properties. She also stated the City Attorney reviewed our documents and procedures; to be sure the
City was handling everything correctly. The Mayor also reiterated to the Committee that this was a first for the City.
Ms. Czisny continued that she has reported our practices to the Public Service Commission in Madison. Director Kroeger gave her copies of the documents that the Utility Clerk used to
calculate the bill based on code that was created in 1984 for nursing homes.
The conversation ended with no formal action taken.
Connection of Bellview Drive and Bay Lane Drive
Director Kroeger gave an overview and history of the possible connection of Bellview Drive to Bay Lane Drive. The City will be reconstructing Bay Lane Drive in 2019 and from an engineering
standpoint; this area at the end of Bellview Drive was always meant to be connected. The City already owns the right-of-way needed. The end of Bellview does not currently allow enough
room for turning around of emergency vehicles, garbage trucks, school buses, etc.
Seven residents and Alderperson Hammel spoke regarding numerous reasons why Bellview Drive should not connect to Bay Lane Drive during reconstruction.
Alderperson Engelhardt made a motion to not connect Bellview Drive to Bay Lane Drive. Seconded and Amended by Alderperson Borgman to also include this will be permanent and never revisited
in the future.
Motioned Passed 2-1 in favor. Alderperson Madden voting no.
NEW BUSINESS PLACED ON FILE
(The following items have been placed on file for staff review. Upon completion of review, staff will submit a supplement detailing options and possible course of action to committee
members.)
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Alderperson Borgman made a motion to adjourn at 6:33 PM, Alderperson Engelhardt seconded.
Motion Passed 3 in favor.
Respectfully Submitted,
Wendy Fredlund
Transcribing Secretary