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PWKA Committee Status Report 03192007 PUBLIC WORKS COMMITTEE STATUS REPORT – MARCH 19, 2007 Tess Corners Pond Expansion/Drainage Issues (New Berlin) – 2-15-2007 –City of New Berlin has paid all Tess Corners Creek related fees. 5-15-06- Nothing new to report. 3-20-06- Nothing new to report. Project has been tabled until New Berlin development occurs 10/12/05 – Nothing new to report. 8/17/05 Nothing new to report. 7/15/05 -Nothing new to report 6/17/05 – Nothing new to report. 5/12/05 – Nothing has been received to date. 4/15/05 – Nothing has been received to date. 3/17/05 – Revised invoice was sent to the City of New Berlin. Sean and J. P. Walker met to review the invoices. The City of New Berlin will be running the vouchers through on their 3/22/05 common council meeting. 2/18/05 – We have been contacted by the City of New Berlin inquiring about the 50% payment. We have completed the review of the outstanding invoices and, to date, it appears that there is $68,886.47 outstanding with $4,514.17 that was recently invoiced. 1/12/05 – The City of New Berlin’s Common Council rejected bids and did not approve the intermunicipal agreement with the City of Muskego so the project has been dropped. This item will be taken off of future agendas. 11/11/04 – New bids received. Cost came in less than lst bid. New bid is $2,622,000. Will be working with City Attorneys for both communities on inter-municipal agreement for this project. 10/13/04 – The City of New Berlin is in the process of land acquisitions for the project. Sean and a representative from the City of New Berlin will be meeting with the DNR on Friday, October 15 to request approval to continue grant th funding for this project until June 2005. A meeting for Thursday, October 14 is scheduled to meet with the affected City of New Berlin property owners to discuss land acquisition. Re-bid opening date is October 21, 2004 at 10:AM at the City of New Berlin. 9/14/04 – Bids were open. Please review the attached email from J. P. Walker, City of New Berlin. 8/12/04 – Appraisals have been ordered. We should receive the appraisals within the next 35 to 45 days. 7/13/04 – Meeting held between City of New Berlin and DNR on 7-12-04 regarding appraisals and acquisition. Another meeting has been scheduled for 7-21-04 at the City of Muskego with City of New Berlin and R&M representatives. 6/28/04 – The City of New Berlin has approved all relocation orders and they have been sent to the DNR. Still looking at a Fall 2004 construction date. 3/19/2007 MARCH COMMITTEE REPORT PAGE 2 5/26/04 - Relocation Order went to the City of New Berlin’s Public Works Committee at the end of May and will be going to their Common Council meeting in June. A meeting has been scheduled with DNR/City of New Berlin/City of th Muskego for June 11 to go over the DNR’s process and timelines for land acquisition. April 2004 - The public notice expired and no comments were received. The DNR is completing the paper work for permit, which we should receive by our meeting date of March 22, 2004.The environmental issues have been approved and the DNR’s engineer has signed off on the project. The permit application should be going to publication within the next 15-20 days. This has to be in the paper for 30 days and if no one objects, a permit is then issued. Once a permit is issued we will look at land acquisition with the City of New Berlin with a late summer or early Fall 2004 construction start. The public notice is in the paper and it expires on 3-4-04. To date, the DNR has not had any public comments on the project and Sean will be meeting with the City of New Berlin this week for land acquisition. 3/15/04 - The public notification has expired and no comments were received. The DNR is completing the paper work for the permit, which we should, received by our meeting date of March 22, 2004. 4/22/04 - Received DNR and Army Corp of Engineers permit. Relocation order is going to the City of New Berlin’s Common Council agenda for their second meeting in May and will be discussing the project with the DNR and their relocation experts before that meeting. Looking at a late summer, early fall construction date. Janesville Road Reconstruction Project – Phase II 3-13-2007 - RFPs were submitted to Waukesha County (They received 10 total). The RFP Committee will be reviewing the submittals in the next month. Planning Director Muenkel is the representative from the City on the RFP Committee. A vendor should be known by the April PW Committee meeting. 12-11-2006 Waukesha County will be advertising the RFP for design services beginning in late January for the design from Moorland Road to Racine Avenue. The proposed schedule will be submitted to the Committee as soon as it is made available. The streetscaping master plan is in the 30% phase and copies will be made available for the January meeting. A stake holders meeting will be conducted in mid-January at the PAC. The dates are still being finalized with the County 10-16-2006 Waukesha County Executive Committee is reviewing the Capital plan for this project in the next few meetings. The proposed budget for the project is $27,000,000 Janesville Road Reconstruction Project – Phase I 8-14-2006 Waukesha County has made the final punchlist walkthrough and is recommending that the final payments be made to the contractor 6-19-2006 – Contractor has been on site completing repairs, fencing issues will be reviewed by the County to replace uneven sections. 5-15-06-Final Punchlist completion report was submitted to contractor based on resident feedback form Public Informational Meeting. Contractor will be on site completing necessary repairs. 3-20-06- Punchlist items have been completed, County is waiting for final payment requests from contractor. Street lighting project is completed and ready for progress payments to contractor. New lighting control box has been installed in the cabinet. 10/12/05 – Additional punchlist items as a result of dry weather and subsequent dry weather. Lights are completely installed and WE Energies will be energizing the control cabinet this week. 8/17/05 - The punchlist and miscellaneous landscape repairs have been completed. The HADCO lights have been delivered and are assembled. We are waiting for the control cabinet to be installed before the lights can go up. The control cabinet was delivered on 8/16/05. 7/15/05 – Everything completed except for punch list and miscellaneous landscape repairs. HADCO has given a tentative delivery date (light poles) of 7-20-05. Will take 3-5 days to assemble and install. 2 3/19/2007 MARCH COMMITTEE REPORT PAGE 3 6/17/05 – Surface course and striping has been done. Final restoration will be done shortly. Bases for light fixtures have been installed and light fixtures should be installed shortly. Lease Agreement is complete. Waukesha County will not return signed lease until they have received and approved copies of the design of the parking lot. Engineering Office is completing submittal. Scott will check to be sure that all manholes are accessible. 5/12/05 - Final road restoration will be completed after installation of light poles. Anticipated date of completion is June lst.- Parking Lot: Sean will bring parking lot plans to Monday’s meeting. Lighting: One-half of the physical conduits have been installed. Light poles should be in within the next five (5) weeks. 4/15/05 - Parking Lot – The survey work is finished. Will be submitting parking lot plans to Waukesha County and will th be including the parking lot in the 2005 Paving Program. Lighting – Lighting plans will be distributed at the April 18 meeting for discussion. Restoration – Final restoration project meeting kick-off minutes are attached. 2/18/05 – Janesville Road Reconstruction: a. Lease agreement with Waukesha County for parking lot. Waukesha County Board and our Common Council have both approved the lease agreement. However, prior to any work being done, the parking lot and the fence installation needs to be designed and approved by the County Board of Public Works. Discussion from last year’s COW stipulated that work being done on the Municipal Parking Lot must be approved by the Finance Committee prior to any expenditure. Last year, engineering staff estimated approximately $40,000. - $50,000. for the installation of this parking lot. Those monies were removed from the 2005 Capital Budget. Engineering staff will begin the process in early March for surveying and design of the parking lot. b. Lighting – We have met with Waukesha County on the height and location of the lighting along Janesville Road. We will be bringing the plans for approval to the March meeting. Discussion at COW in 2004 requested that COW review the lighting plan. After Public Works Committee approval, the lighting plan will be submitted to COW for review. c. Plowing – Several complaints have come from residents from Woodland East to Tess Corners Drive. Most of these complaints related to the “benching” of the snow across their driveways. City staff will be working with Waukesha County’s to discuss options to minimize the effects of this “benching” to the individual driveways. d. Final Restoration – Mann Brothers is scheduled to complete the final restoration before June 1, 2005. This includes all of the sodding, permanent surface course, permanent pavement markings, signs, etc. 1/12/05 – Waukesha County’s Board of Public Works have approved the lease agreement for the parcel directly west of Country Trader for municipal parking and it is now being taken up by the full County Board. If approved, details on construction and maintenance will have to be determined. 11/11/04 – Finance Committee will be reviewing and approving the final lease documents for the area west of Country Trader for municipal parking. 10/13/04 - Waukesha County is still reviewing the City’s request to lease area west of Country Trader for municipal parking. Hoping to have an answer sometime in November. Scott and Sean are working with Waukesha County and DNR to resolve a sewer problem. 9/14/04 – Sent the legal descriptions to Waukesha County. Their Cooperation Council will review the lease agreements for the parking lot. Should have something from them by the October meeting for committee review. 8/12/04 – Working with Waukesha County on acquiring either an easement or some type of other arrangements for a parking lot at the old Prestige Auto next to Country Trader. We are waiting for the DNR to approve plans on box 3 3/19/2007 MARCH COMMITTEE REPORT PAGE 4 culvert so we can rip out the old culvert. Paving should commence on 8-16-04. Will be switching traffic by the 1st of September. The project is 3 1/ 2 weeks behind schedule. 7/13/04 – Moving along. Hit a large area of contaminated soil on the Schaumberg property, which may jeopardize the road closures. Will be working with contractor to remove the soil within the timeline and it may necessitate some additional lane closures. 6/28/04 – City has received a new schedule for road closures and Woodland Place to Tess Corners will be closed on th July 6 for 28 days. 5/26/04 – Construction still in progress and contractor (Mann Bros.) has been requested to supply to the City a monthly report on their schedule. Copies will be given to all aldermen. We have been working with Waukesha County and contractor to keep the access points to all of the subdivisions open as long as possible and to make the closures as minimal as possible. April 2004 - The DNR had objections regarding navigating waterways and the retention pond in back of BioSource Flavors. The City of Muskego requested a meeting with the DNR, on behalf of Waukesha County, and we were able to negotiate minor changes to address the DNR’s concerns. This delay will backup the bid date from January 22, 204 thst to February 17, 2004. The construction start of April 15 thru May 1 will not change. The Utility relocation work scheduled for completion the third week in March. Bids were received on February 18, 2004 and the apparent low bidder is Mann Brothers with an estimated construction cost of $4,360,417.04. The City of Muskego’s portion is under the original estimate. 3/15/04 - Preconstruction meeting is scheduled for 3/25/04 and the construction operations thst meeting is scheduled for 3/12/04. Construction start of April 15 thru May 1 has not changed. 4/22/04 - Construction th will start on April 26. All construction details can be seen by linking into the City of Muskego’s website - engineering - links - Janesville Road Reconstruction. Durham Drive Realignment 3-13-2007 -There has been some news regarding the proposed future Durham Drive realignment and construction. Correspondence has been received from Pam Schense of the WDNR stating that the DNR stated to the City over a year ago that there was no way the DNR could approve the preferred alternative due to the wetlands it would cross along the northern portion. Unfortunately, our past City Engineer did not bring this info to Committee in the past. Thus, staff is requesting that the Public Works Committee make two motions tonight: 1.Motion to discontinue the current future Durham Drive alternative and recommend to Council to remove it from the City's official map. The DNR has shown that they will in no way approve a future permit to disturb these vital wetlands and it will be unrealistic for the City to expend money for this permitting knowing this info. 2.Motion to direct Engineering/PW staff to determine a timeline for finding a new alternative for reconstructing Durham Drive (Note: May include a realignment or using the existing right-of-way) and determining a new timeline for full implementation (Including a timeline for design and construction in the coming years along with appropriating costs). 8-14-2006 Funding Applications will be distributed by WISDOT later this month we will review the opportunities at that time to fund this project. 6-19-2006- WISDOT funding schedules are due to be released in early August 2006. 5-15-06 Nothing new to report 3-20-06- Met with the DNR and Bill Carity on the alignments along Belle Chasse, the Final Plat will dedicate the lands necessary for the reconstruction of the roadway. 4 3/19/2007 MARCH COMMITTEE REPORT PAGE 5 10/12/05 – Nothing new to report. 8/17/05 -Nothing new to report. 7/15/05 – Nothing new to report.– 6/17/05 - Nothing new to report. 5/12/05 - Nothing new to report. 4/15/05 - Nothing new to report. 3-17-05 – Nothing new to report. 2/18/05 – McShane south to “OO”. The City received word from the Department of Transportation that the STP-D funding for the 2005-2006 biennium has been cut and no funding will be available until the 2007-2008 biennium. Should the City wish to construct this road prior to that timeframe, ii will need to be locally funded or we will need to look at other federal funding opportunities. A copy of the Southwest Wisconsin Local Transportation Funding Handbook will be made available for the committee’s review. 1/12/05 – Nothing new to report. 11-11-04 – Nothing new to report. 10-13-04 – Sean is working with DNR on filling of wetland issues. The DNR has approved the final alignment and wetland impacts. Storm sewer design must be submitted for approval prior to a permit being issued. 8/12/04 – We will be receiving a formal letter from the DOT that we are not receiving the funding for Durham Drive for this budget cycle and we will be reapplying for the next budget in November. 7/13/04 – There is a Department of Transportation meeting on 7/14/04 regarding status of funding. Sean will report at the 7/19/04 meeting. 6/28/04 – Nothing new to report 5/26/04 – Nothing new to report. April 2004 - Waiting to find out if CMAQ funding has been approved. Once we get final word from the State, the committee will be notified. Still waiting word from the DNR. 3/15/04 - Nothing new to report. 4/22/04 - Nothing new to report. Settlement Center – Old Town Hall 3-13-2007 – Restoration will be completed in spring of 2007. A 10% retainer is being held until restoration is complete. The Parks and Recreation Director will be following up. 12-11-2006-The decorative lighting project has been completed with the exception of the surface restoration, the restoration will be completed in the spring of 2007 10-16-2006 The Ad-Hoc committee has been formed and will be presenting information at the October meeting 8-14-2006- Committee will review and recommend publication of the report to the Common Council 6-19-2006-Committee to discuss options at 6-19-2006 meeting. 5-15-06 Bidding phase of the project has been placed on hold until issues are resolved with the Society. 5 3/19/2007 MARCH COMMITTEE REPORT PAGE 6 3-20-06 Engineering is completing the specifications for the repairs of the remaining buildings for an April bidding date. Once the specifications are completed the items will be forwarded to Committee for approval. 10/12/05 – Public Works Department have completed interior trim work and drywalling totaling approximately 8 hours of time. Public Works has been directed to raze tool shed. This will be completed after electrical has been disconnected. 8/17/05 – Contractor started doing site and demolition work. Project should be completed by October 1, 2005. 7/15/05 – Structural engineer submitted an estimate for the design (attached) and attached is a cost estimated prepared by staff. Been working with Attorney Brian Sadak, attorney retained by Historical Society, and Ron Peters, president of the Historical Society, and they have no objection to what the committee has done. 6/17/05 – Bids were received and approved by the Common Council. A structural engineer will be meeting with Sean on Wednesday, June 22, 2005, to look at the structural deficiencies and additional options for the repair of those deficiencies. Options will be given to the Finance Committee and Common Council in July. 5/12/05 – All buildings were inspected by Mayor, Sean, Maintenance personnel and Craig, which resulted in all locks being changed because of safety concerns. 3/17/05 – Engineering staff working with several contractors and Bonestroo on the architectural requirements for the State. City reviewed the inspection reports from Independent Inspections, LLC. A copy is in your packet. A timeline of events from inception of this project to date will be handed out at the meeting. Lakewood Meadows Pond Dredging 12-11-2006 The City has been given approvals from the DNR and ACOE to proceed with the project under the City’s General Permit. Final design is being completed and the cost estimates and specifications should be completed by early January 2007. Preliminary Assessment rolls and engineer’s reports will be made available for the January 2007 meeting 10-16-2006 The Engineering Department has begun the permitting applications for the project and has had two site visits with the DNR and the ACOE on the project. The project will require both a 404 nation wide permit and a Chapter 30 DNR permit for the work. The plans and specifications are currently in the design phase and will be ready for publication after the adoption of the Capital Budget. 6