PWKA Committee Status Report 12112006
Sean E. McMullen, Director
W182 S8200 Racine Avenue
ENGINEERING/BUILDING
Muskego, WI 53150
INSPECTION DEPARTMENT
(262) 679-5686
PUBLIC WORKS COMMITTEE STATUS REPORT – December , 11 2006
Tess Corners Pond Expansion/Drainage Issues (New Berlin) –
5-15-06- Nothing new to report.
3-20-06- Nothing new to report. Project has been tabled until New Berlin development occurs
10/12/05 – Nothing new to report.
8/17/05 Nothing new to report.
7/15/05 -Nothing new to report
6/17/05 – Nothing new to report.
5/12/05 – Nothing has been received to date.
4/15/05 – Nothing has been received to date.
3/17/05 – Revised invoice was sent to the City of New Berlin. Sean and J. P. Walker met to review the invoices. The
City of New Berlin will be running the vouchers through on their 3/22/05 common council meeting.
2/18/05 – We have been contacted by the City of New Berlin inquiring about the 50% payment. We have completed
the review of the outstanding invoices and, to date, it appears that there is $68,886.47 outstanding with $4,514.17 that
was recently invoiced.
1/12/05 – The City of New Berlin’s Common Council rejected bids and did not approve the intermunicipal agreement
with the City of Muskego so the project has been dropped. This item will be taken off of future agendas.
11/11/04 – New bids received. Cost came in less than lst bid. New bid is $2,622,000. Will be working with City
Attorneys for both communities on inter-municipal agreement for this project.
10/13/04 – The City of New Berlin is in the process of land acquisitions for the project. Sean and a representative from
the City of New Berlin will be meeting with the DNR on Friday, October 15 to request approval to continue grant
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funding for this project until June 2005. A meeting for Thursday, October 14 is scheduled to meet with the affected
City of New Berlin property owners to discuss land acquisition. Re-bid opening date is October 21, 2004 at 10:AM at
the City of New Berlin.
9/14/04 – Bids were open. Please review the attached email from J. P. Walker, City of New Berlin.
8/12/04 – Appraisals have been ordered. We should receive the appraisals within the next 35 to 45 days.
6/19/2006 JUNECOMMITTEE REPORT PAGE 2
7/13/04 – Meeting held between City of New Berlin and DNR on 7-12-04 regarding appraisals and acquisition.
Another meeting has been scheduled for 7-21-04 at the City of Muskego with City of New Berlin and R&M
representatives.
6/28/04 – The City of New Berlin has approved all relocation orders and they have been sent to the DNR. Still looking
at a Fall 2004 construction date.
5/26/04 - Relocation Order went to the City of New Berlin’s Public Works Committee at the end of May and will be
going to their Common Council meeting in June. A meeting has been scheduled with DNR/City of New Berlin/City of
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Muskego for June 11 to go over the DNR’s process and timelines for land acquisition.
April 2004 - The public notice expired and no comments were received. The DNR is completing the paper work for
permit, which we should receive by our meeting date of March 22, 2004.The environmental issues have been
approved and the DNR’s engineer has signed off on the project. The permit application should be going to publication
within the next 15-20 days. This has to be in the paper for 30 days and if no one objects, a permit is then issued.
Once a permit is issued we will look at land acquisition with the City of New Berlin with a late summer or early Fall 2004
construction start. The public notice is in the paper and it expires on 3-4-04. To date, the DNR has not had any public
comments on the project and Sean will be meeting with the City of New Berlin this week for land acquisition. 3/15/04 -
The public notification has expired and no comments were received. The DNR is completing the paper work for the
permit, which we should, received by our meeting date of March 22, 2004. 4/22/04 - Received DNR and Army Corp of
Engineers permit. Relocation order is going to the City of New Berlin’s Common Council agenda for their second
meeting in May and will be discussing the project with the DNR and their relocation experts before that meeting.
Looking at a late summer, early fall construction date.
Janesville Road Reconstruction Project
12-11-2006 Waukesha County will be advertising the RFP for design services beginning in late January for the design
from Moorland Road to Racine Avenue. The proposed schedule will be submitted to the Committee as
soon as it is made available. The streetscaping master plan is in the 30% phase and copies will be made
available for the January meeting. A stake holders meeting will be conducted in mid-January at the PAC.
The dates are still being finalized with the County
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10-16-2006 Waukesha County Executive Committee is reviewing the Capital plan for this project in the next few
meetings. The proposed budget for the project is $27,000,000
8-14-2006 Waukesha County has made the final punchlist walkthrough and is recommending that the final payments
be made to the contractor
6-19-2006 – Contractor has been on site completing repairs, fencing issues will be reviewed by the County to replace
uneven sections.
5-15-06-Final Punchlist completion report was submitted to contractor based on resident feedback form Public
Informational Meeting. Contractor will be on site completing necessary repairs.
3-20-06- Punchlist items have been completed, County is waiting for final payment requests from contractor. Street
lighting project is completed and ready for progress payments to contractor. New lighting control box has been
installed in the cabinet.
10/12/05 – Additional punchlist items as a result of dry weather and subsequent dry weather. Lights are completely
installed and WE Energies will be energizing the control cabinet this week.
8/17/05 - The punchlist and miscellaneous landscape repairs have been completed. The HADCO lights have been
delivered and are assembled. We are waiting for the control cabinet to be installed before the lights can go up. The
control cabinet was delivered on 8/16/05.
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7/15/05 – Everything completed except for punch list and miscellaneous landscape repairs. HADCO has given a
tentative delivery date (light poles) of 7-20-05. Will take 3-5 days to assemble and install.
6/17/05 – Surface course and striping has been done. Final restoration will be done shortly. Bases for light fixtures
have been installed and light fixtures should be installed shortly.
Lease Agreement is complete. Waukesha County will not return signed lease until they have received and approved
copies of the design of the parking lot. Engineering Office is completing submittal.
Scott will check to be sure that all manholes are accessible.
5/12/05 - Final road restoration will be completed after installation of light poles. Anticipated date of completion is June
lst.- Parking Lot: Sean will bring parking lot plans to Monday’s meeting. Lighting: One-half of the physical conduits
have been installed. Light poles should be in within the next five (5) weeks.
4/15/05 - Parking Lot – The survey work is finished. Will be submitting parking lot plans to Waukesha County and will
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be including the parking lot in the 2005 Paving Program. Lighting – Lighting plans will be distributed at the April 18
meeting for discussion. Restoration – Final restoration project meeting kick-off minutes are attached.
2/18/05 – Janesville Road Reconstruction:
a. Lease agreement with Waukesha County for parking lot. Waukesha County Board and our
Common Council have both approved the lease agreement. However, prior to any work being
done, the parking lot and the fence installation needs to be designed and approved by the
County Board of Public Works. Discussion from last year’s COW stipulated that work being done
on the Municipal Parking Lot must be approved by the Finance Committee prior to any
expenditure. Last year, engineering staff estimated approximately $40,000. - $50,000. for the
installation of this parking lot. Those monies were removed from the 2005 Capital Budget.
Engineering staff will begin the process in early March for surveying and design of the parking lot.
b. Lighting – We have met with Waukesha County on the height and location of the lighting along
Janesville Road. We will be bringing the plans for approval to the March meeting. Discussion at
COW in 2004 requested that COW review the lighting plan. After Public Works Committee
approval, the lighting plan will be submitted to COW for review.
c. Plowing – Several complaints have come from residents from Woodland East to Tess Corners
Drive. Most of these complaints related to the “benching” of the snow across their driveways.
City staff will be working with Waukesha County’s to discuss options to minimize the effects of
this “benching” to the individual driveways.
d. Final Restoration – Mann Brothers is scheduled to complete the final restoration before June 1,
2005. This includes all of the sodding, permanent surface course, permanent pavement
markings, signs, etc.
1/12/05 – Waukesha County’s Board of Public Works have approved the lease agreement for the parcel directly west
of Country Trader for municipal parking and it is now being taken up by the full County Board. If approved, details on
construction and maintenance will have to be determined.
11/11/04 – Finance Committee will be reviewing and approving the final lease documents for the area west of Country
Trader for municipal parking.
10/13/04 - Waukesha County is still reviewing the City’s request to lease area west of Country Trader for municipal
parking. Hoping to have an answer sometime in November. Scott and Sean are working with Waukesha County and
DNR to resolve a sewer problem.
9/14/04 – Sent the legal descriptions to Waukesha County. Their Cooperation Council will review the lease
agreements for the parking lot. Should have something from them by the October meeting for committee review.
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8/12/04 – Working with Waukesha County on acquiring either an easement or some type of other arrangements for a
parking lot at the old Prestige Auto next to Country Trader. We are waiting for the DNR to approve plans on box
culvert so we can rip out the old culvert. Paving should commence on 8-16-04. Will be switching traffic by the 1st of
September. The project is 3 1/ 2 weeks behind schedule.
7/13/04 – Moving along. Hit a large area of contaminated soil on the Schaumberg property, which may jeopardize the
road closures. Will be working with contractor to remove the soil within the timeline and it may necessitate some
additional lane closures.
6/28/04 – City has received a new schedule for road closures and Woodland Place to Tess Corners will be closed on
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July 6 for 28 days.
5/26/04 – Construction still in progress and contractor (Mann Bros.) has been requested to supply to the City a monthly
report on their schedule. Copies will be given to all aldermen. We have been working with Waukesha County and
contractor to keep the access points to all of the subdivisions open as long as possible and to make the closures as
minimal as possible.
April 2004 - The DNR had objections regarding navigating waterways and the retention pond in back of BioSource
Flavors. The City of Muskego requested a meeting with the DNR, on behalf of Waukesha County, and we were able
to negotiate minor changes to address the DNR’s concerns. This delay will backup the bid date from January 22, 204
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to February 17, 2004. The construction start of April 15 thru May 1 will not change. The Utility relocation work
scheduled for completion the third week in March. Bids were received on February 18, 2004 and the apparent low
bidder is Mann Brothers with an estimated construction cost of $4,360,417.04. The City of Muskego’s portion is under
the original estimate. 3/15/04 - Preconstruction meeting is scheduled for 3/25/04 and the construction operations
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meeting is scheduled for 3/12/04. Construction start of April 15 thru May 1 has not changed. 4/22/04 - Construction
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will start on April 26. All construction details can be seen by linking into the City of Muskego’s website - engineering -
links - Janesville Road Reconstruction.
Durham Drive Realignment
8-14-2006 Funding Applications will be distributed by WISDOT later this month we will review the opportunities at that
time to fund this project.
6-19-2006- WISDOT funding schedules are due to be released in early August 2006.
5-15-06 Nothing new to report
3-20-06- Met with the DNR and Bill Carity on the alignments along Belle Chasse, the Final Plat will dedicate the lands
necessary for the reconstruction of the roadway.
10/12/05 – Nothing new to report.
8/17/05 -Nothing new to report.
7/15/05 – Nothing new to report.–
6/17/05 - Nothing new to report.
5/12/05 - Nothing new to report.
4/15/05 - Nothing new to report.
3-17-05 – Nothing new to report.
2/18/05 – McShane south to “OO”. The City received word from the Department of Transportation that the STP-D
funding for the 2005-2006 biennium has been cut and no funding will be available until the 2007-2008 biennium.
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6/19/2006 JUNECOMMITTEE REPORT PAGE 5
Should the City wish to construct this road prior to that timeframe, ii will need to be locally funded or we will need to
look at other federal funding opportunities. A copy of the Southwest Wisconsin Local Transportation Funding
Handbook will be made available for the committee’s review.
1/12/05 – Nothing new to report.
11-11-04 – Nothing new to report.
10-13-04 – Sean is working with DNR on filling of wetland issues. The DNR has approved the final alignment and
wetland impacts. Storm sewer design must be submitted for approval prior to a permit being issued.
8/12/04 – We will be receiving a formal letter from the DOT that we are not receiving the funding for Durham Drive for
this budget cycle and we will be reapplying for the next budget in November.
7/13/04 – There is a Department of Transportation meeting on 7/14/04 regarding status of funding. Sean will report at
the 7/19/04 meeting.
6/28/04 – Nothing new to report
5/26/04 – Nothing new to report.
April 2004 - Waiting to find out if CMAQ funding has been approved. Once we get final word from the State, the
committee will be notified. Still waiting word from the DNR. 3/15/04 - Nothing new to report. 4/22/04 - Nothing new to
report.
Field Drive Repaving – S74 W21052 Field Drive
8-14-2006 Payne and Dolan completed the driveway repairs late June, this item will be removed from the agenda.
6-19-2006- Payne & Dolan patch crews will complete with the speed tables on Lion’s Park Drive
5-15-06- Payne and Dolan will be completing the repaving work when the patch crews begin the paving work at Lion’s
Park Drive
3-20-06- The contractor will be completing the repaving work this spring and will coordinate the work with the owner.
10/12/05 – Staff meeting with Mr. Herdemann and Payne & Dolan to mark out the locations for the replacement of his
driveway.
8/17/05 – Payne and Dolan will start road program in two weeks and will do driveway at that time.
7/15/05 – Road program in paper for bids. Payne & Dolan will be coming back to repair as part of the road program.
Property owner satisfied with the timing.
6/17/05 – Work is on Payne & Dolan’s schedule to be done in June.
5/12/05 -Nothing new.
4/15/05 -Nothing new.
3/17/05 Nothing new
Settlement Center – Old Town Hall –
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12-11-2006-The decorative lighting project has been completed with the exception of the surface restoration,
the restoration will be completed in the spring of 2007
10-16-2006 The Ad-Hoc committee has been formed and will be presenting information at the October meeting
8-14-2006- Committee will review and recommend publication of the report to the Common Council
6-19-2006-Committee to discuss options at 6-19-2006 meeting.
5-15-06 Bidding phase of the project has been placed on hold until issues are resolved with the Society.
3-20-06 Engineering is completing the specifications for the repairs of the remaining buildings for an April bidding date.
Once the specifications are completed the items will be forwarded to Committee for approval.
10/12/05 – Public Works Department have completed interior trim work and drywalling totaling approximately 8 hours
of time. Public Works has been directed to raze tool shed. This will be completed after electrical has been
disconnected.
8/17/05 – Contractor started doing site and demolition work. Project should be completed by October 1, 2005.
7/15/05 – Structural engineer submitted an estimate for the design (attached) and attached is a cost estimated
prepared by staff. Been working with Attorney Brian Sadak, attorney retained by Historical Society, and Ron Peters,
president of the Historical Society, and they have no objection to what the committee has done.
6/17/05 – Bids were received and approved by the Common Council. A structural engineer will be meeting with Sean
on Wednesday, June 22, 2005, to look at the structural deficiencies and additional options for the repair of those
deficiencies. Options will be given to the Finance Committee and Common Council in July.
5/12/05 – All buildings were inspected by Mayor, Sean, Maintenance personnel and Craig, which resulted in all locks
being changed because of safety concerns.
3/17/05 – Engineering staff working with several contractors and Bonestroo on the architectural requirements for the
State.
City reviewed the inspection reports from Independent Inspections, LLC. A copy is in your packet. A timeline of events
from inception of this project to date will be handed out at the meeting.
Lakewood Meadows Pond Dredging
12-11-2006 The City has been given approvals from the DNR and ACOE to proceed with the project
under the City’s General Permit. Final design is being completed and the cost estimates and specifications
should be completed by early January 2007. Preliminary Assessment rolls and engineer’s reposrt will be
made available for the January 2007 meeting
10-16-2006 The Engineering Department has begun the permitting applications for the project and has had
two site visits with the DNR and the ACOE on the project. The project will require both a 404 nation wide permit and a
Chapter 30 DNR permit for the work. The plans and specifications are currently in the design phase and will be ready
for publication after the adoption of the Capital Budget.
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