PWKA Committee Status Report 05152006
Sean E. McMullen, Director
W182 S8200 Racine Avenue
ENGINEERING/BUILDING
Muskego, WI 53150
INSPECTION DEPARTMENT
(262) 679-5686
PUBLIC WORKS COMMITTEE STATUS REPORT – May 2006
Tess Corners Pond Expansion/Drainage Issues (New Berlin) –
5-15-06- Nothing new to report.
3-20-06- Nothing new to report. Project has been tabled until New Berlin development occurs
10/12/05 – Nothing new to report.
8/17/05 Nothing new to report.
7/15/05 -Nothing new to report
6/17/05 – Nothing new to report.
5/12/05 – Nothing has been received to date.
4/15/05 – Nothing has been received to date.
3/17/05 – Revised invoice was sent to the City of New Berlin. Sean and J. P. Walker met to review the invoices. The
City of New Berlin will be running the vouchers through on their 3/22/05 common council meeting.
2/18/05 – We have been contacted by the City of New Berlin inquiring about the 50% payment. We have completed
the review of the outstanding invoices and, to date, it appears that there is $68,886.47 outstanding with $4,514.17 that
was recently invoiced.
1/12/05 – The City of New Berlin’s Common Council rejected bids and did not approve the intermunicipal agreement
with the City of Muskego so the project has been dropped. This item will be taken off of future agendas.
11/11/04 – New bids received. Cost came in less than lst bid. New bid is $2,622,000. Will be working with City
Attorneys for both communities on inter-municipal agreement for this project.
10/13/04 – The City of New Berlin is in the process of land acquisitions for the project. Sean and a representative from
the City of New Berlin will be meeting with the DNR on Friday, October 15 to request approval to continue grant
th
funding for this project until June 2005. A meeting for Thursday, October 14 is scheduled to meet with the affected
City of New Berlin property owners to discuss land acquisition. Re-bid opening date is October 21, 2004 at 10:AM at
the City of New Berlin.
9/14/04 – Bids were open. Please review the attached email from J. P. Walker, City of New Berlin.
8/12/04 – Appraisals have been ordered. We should receive the appraisals within the next 35 to 45 days.
5/15/2006 MAYCOMMITTEE REPORT PAGE 2
7/13/04 – Meeting held between City of New Berlin and DNR on 7-12-04 regarding appraisals and acquisition.
Another meeting has been scheduled for 7-21-04 at the City of Muskego with City of New Berlin and R&M
representatives.
6/28/04 – The City of New Berlin has approved all relocation orders and they have been sent to the DNR. Still looking
at a Fall 2004 construction date.
5/26/04 - Relocation Order went to the City of New Berlin’s Public Works Committee at the end of May and will be
going to their Common Council meeting in June. A meeting has been scheduled with DNR/City of New Berlin/City of
th
Muskego for June 11 to go over the DNR’s process and timelines for land acquisition.
April 2004 - The public notice expired and no comments were received. The DNR is completing the paper work for
permit, which we should receive by our meeting date of March 22, 2004.The environmental issues have been
approved and the DNR’s engineer has signed off on the project. The permit application should be going to publication
within the next 15-20 days. This has to be in the paper for 30 days and if no one objects, a permit is then issued.
Once a permit is issued we will look at land acquisition with the City of New Berlin with a late summer or early Fall 2004
construction start. The public notice is in the paper and it expires on 3-4-04. To date, the DNR has not had any public
comments on the project and Sean will be meeting with the City of New Berlin this week for land acquisition. 3/15/04 -
The public notification has expired and no comments were received. The DNR is completing the paper work for the
permit, which we should, received by our meeting date of March 22, 2004. 4/22/04 - Received DNR and Army Corp of
Engineers permit. Relocation order is going to the City of New Berlin’s Common Council agenda for their second
meeting in May and will be discussing the project with the DNR and their relocation experts before that meeting.
Looking at a late summer, early fall construction date.
Janesville Road Reconstruction Project –
5-15-06-Final Punchlist completion report was submitted to contractor based on resident feedback form
Public Informational Meeting. Contractor will be on site completing necessary repairs.
3-20-06- Punchlist items have been completed, County is waiting for final payment requests from contractor. Street
lighting project is completed and ready for progress payments to contractor. New lighting control box has been
installed in the cabinet.
10/12/05 – Additional punchlist items as a result of dry weather and subsequent dry weather. Lights are completely
installed and WE Energies will be energizing the control cabinet this week.
8/17/05 - The punchlist and miscellaneous landscape repairs have been completed. The HADCO lights have been
delivered and are assembled. We are waiting for the control cabinet to be installed before the lights can go up. The
control cabinet was delivered on 8/16/05.
7/15/05 – Everything completed except for punch list and miscellaneous landscape repairs. HADCO has given a
tentative delivery date (light poles) of 7-20-05. Will take 3-5 days to assemble and install.
6/17/05 – Surface course and striping has been done. Final restoration will be done shortly. Bases for light fixtures
have been installed and light fixtures should be installed shortly.
Lease Agreement is complete. Waukesha County will not return signed lease until they have received and approved
copies of the design of the parking lot. Engineering Office is completing submittal.
Scott will check to be sure that all manholes are accessible.
5/12/05 - Final road restoration will be completed after installation of light poles. Anticipated date of completion is June
lst.- Parking Lot: Sean will bring parking lot plans to Monday’s meeting. Lighting: One-half of the physical conduits
have been installed. Light poles should be in within the next five (5) weeks.
2
5/15/2006 MAYCOMMITTEE REPORT PAGE 3
4/15/05 - Parking Lot – The survey work is finished. Will be submitting parking lot plans to Waukesha County and will
th
be including the parking lot in the 2005 Paving Program. Lighting – Lighting plans will be distributed at the April 18
meeting for discussion. Restoration – Final restoration project meeting kick-off minutes are attached.
2/18/05 – Janesville Road Reconstruction:
a. Lease agreement with Waukesha County for parking lot. Waukesha County Board and our
Common Council have both approved the lease agreement. However, prior to any work being
done, the parking lot and the fence installation needs to be designed and approved by the
County Board of Public Works. Discussion from last year’s COW stipulated that work being done
on the Municipal Parking Lot must be approved by the Finance Committee prior to any
expenditure. Last year, engineering staff estimated approximately $40,000. - $50,000. for the
installation of this parking lot. Those monies were removed from the 2005 Capital Budget.
Engineering staff will begin the process in early March for surveying and design of the parking lot.
b. Lighting – We have met with Waukesha County on the height and location of the lighting along
Janesville Road. We will be bringing the plans for approval to the March meeting. Discussion at
COW in 2004 requested that COW review the lighting plan. After Public Works Committee
approval, the lighting plan will be submitted to COW for review.
c. Plowing – Several complaints have come from residents from Woodland East to Tess Corners
Drive. Most of these complaints related to the “benching” of the snow across their driveways.
City staff will be working with Waukesha County’s to discuss options to minimize the effects of
this “benching” to the individual driveways.
d. Final Restoration – Mann Brothers is scheduled to complete the final restoration before June 1,
2005. This includes all of the sodding, permanent surface course, permanent pavement
markings, signs, etc.
1/12/05 – Waukesha County’s Board of Public Works have approved the lease agreement for the parcel directly west
of Country Trader for municipal parking and it is now being taken up by the full County Board. If approved, details on
construction and maintenance will have to be determined.
11/11/04 – Finance Committee will be reviewing and approving the final lease documents for the area west of Country
Trader for municipal parking.
10/13/04 - Waukesha County is still reviewing the City’s request to lease area west of Country Trader for municipal
parking. Hoping to have an answer sometime in November. Scott and Sean are working with Waukesha County and
DNR to resolve a sewer problem.
9/14/04 – Sent the legal descriptions to Waukesha County. Their Cooperation Council will review the lease
agreements for the parking lot. Should have something from them by the October meeting for committee review.
8/12/04 – Working with Waukesha County on acquiring either an easement or some type of other arrangements for a
parking lot at the old Prestige Auto next to Country Trader. We are waiting for the DNR to approve plans on box
culvert so we can rip out the old culvert. Paving should commence on 8-16-04. Will be switching traffic by the 1st of
September. The project is 3 1/ 2 weeks behind schedule.
7/13/04 – Moving along. Hit a large area of contaminated soil on the Schaumberg property, which may jeopardize the
road closures. Will be working with contractor to remove the soil within the timeline and it may necessitate some
additional lane closures.
6/28/04 – City has received a new schedule for road closures and Woodland Place to Tess Corners will be closed on
th
July 6 for 28 days.
5/26/04 – Construction still in progress and contractor (Mann Bros.) has been requested to supply to the City a monthly
report on their schedule. Copies will be given to all aldermen. We have been working with Waukesha County and
3
5/15/2006 MAYCOMMITTEE REPORT PAGE 4
contractor to keep the access points to all of the subdivisions open as long as possible and to make the closures as
minimal as possible.
April 2004 - The DNR had objections regarding navigating waterways and the retention pond in back of BioSource
Flavors. The City of Muskego requested a meeting with the DNR, on behalf of Waukesha County, and we were able
to negotiate minor changes to address the DNR’s concerns. This delay will backup the bid date from January 22, 204
thst
to February 17, 2004. The construction start of April 15 thru May 1 will not change. The Utility relocation work
scheduled for completion the third week in March. Bids were received on February 18, 2004 and the apparent low
bidder is Mann Brothers with an estimated construction cost of $4,360,417.04. The City of Muskego’s portion is under
the original estimate. 3/15/04 - Preconstruction meeting is scheduled for 3/25/04 and the construction operations
thst
meeting is scheduled for 3/12/04. Construction start of April 15 thru May 1 has not changed. 4/22/04 - Construction
th
will start on April 26. All construction details can be seen by linking into the City of Muskego’s website - engineering -
links - Janesville Road Reconstruction.
Martin Drive Realignment
5-15-06 Item will be removed from the list
3-20-06- Nothing new to report
10/12/05 – Super Excavators have completed all road repairs and will be returning to repair the ditch line and shoulder
restoration.
8/17/05 - Pond construction complete. Super Excavators will repair roadway within next two weeks.
7/15/05 – Pond construction has commenced – 50% complete. Upon completion of pond and storm sewer
construction, road patching will be completed.
6/17/05 – Final asphalt and restoration by Super Contractors will commence after pond is dug for Lindale Estates.
5/12/05 – Nothing new to report.
4/15/05 – Nothing new to report.
3/17/05 – Nothing new to report.
2/18/05 – Nothing new to report.
1/12/05 – Permanent repairs will be completed by Super Excavators in spring of 2005.
11-11-04 – Payne & Dolan is installing a wedge over the damaged areas. This will stay on the agenda until permanent
repairs are completed by Super Excavators in spring of 2005.
10/13/04 – Areas are still settling. Will be discussing with Committee the option of wedging the area and then do a
replacement in spring of 2005.
9/14/04 – Nothing new to report.
8/12/04 - Nothing new to report.
7/13/04 – Discussed with WEPCO the need for a street light at intersection of Martin and Janesville. It was agreed that
the most cost-effective way is to delay the project until the Lindemann property on the corner is developed and
distribution is installed. City has also requested that the existing light be taken down to avoid further accidents.
6/28/04 – Sean will check with Vivian Kuss from WE Energies on the status of the relocation of streetlight. Contractors
for Chamberlain Hills Subdivision are doing replacement on segments going into subdivision as well as ditch
replacements
4
5/15/2006 MAYCOMMITTEE REPORT PAGE 5
5-26-04 – Met with contractor and we are working on methods to repair the roadways and those repairs will be done
th
this summer. Met with the contractor on May 4 to take care of the road damage caused by sewer settling.
April 2004 - All of the works has been completed and final payments have been held due to sewer trench settlement at
the Basse driveway. Once the paving plants open in spring, this will be corrected, at no cost to the City, and the funds
will be released. At the request of the Public Services Committee, Waukesha County has reopened the request for
traffic signals at this intersection. They are approximately 20% completed with the study review and once I receive this
information, I will forward on to the committee.
Durham Drive Realignment
5-15-06 Nothing new to report
3-20-06- Met with the DNR and Bill Carity on the alignments along Belle Chasse, the Final Plat will dedicate the lands
necessary for the reconstruction of the roadway.
10/12/05 – Nothing new to report.
8/17/05 -Nothing new to report.
7/15/05 – Nothing new to report.–
6/17/05 - Nothing new to report.
5/12/05 - Nothing new to report.
4/15/05 - Nothing new to report.
3-17-05 – Nothing new to report.
2/18/05 – McShane south to “OO”. The City received word from the Department of Transportation that the STP-D
funding for the 2005-2006 biennium has been cut and no funding will be available until the 2007-2008 biennium.
Should the City wish to construct this road prior to that timeframe, ii will need to be locally funded or we will need to
look at other federal funding opportunities. A copy of the Southwest Wisconsin Local Transportation Funding
Handbook will be made available for the committee’s review.
1/12/05 – Nothing new to report.
11-11-04 – Nothing new to report.
10-13-04 – Sean is working with DNR on filling of wetland issues. The DNR has approved the final alignment and
wetland impacts. Storm sewer design must be submitted for approval prior to a permit being issued.
8/12/04 – We will be receiving a formal letter from the DOT that we are not receiving the funding for Durham Drive for
this budget cycle and we will be reapplying for the next budget in November.
7/13/04 – There is a Department of Transportation meeting on 7/14/04 regarding status of funding. Sean will report at
the 7/19/04 meeting.
6/28/04 – Nothing new to report
5/26/04 – Nothing new to report.
5
5/15/2006 MAYCOMMITTEE REPORT PAGE 6
April 2004 - Waiting to find out if CMAQ funding has been approved. Once we get final word from the State, the
committee will be notified. Still waiting word from the DNR. 3/15/04 - Nothing new to report. 4/22/04 - Nothing new to
report.
Freedom Square Ponds –
5-15-06 Item will be removed from list
3-20-06 Nothing new to report
10/12/05 – The concrete invert has been installed. Restoration will commence this week and will be completed the
week of October 24, 2005.
8/17/05 – When hot-lining the concrete invert replacement, an exposed water service was found. The water service is
an inner-connect between the two 8 inch mains; however, due to well problems at well #10, the well pump problem
needs to be corrected prior to lowering the water service as the well will be the only supply for buildings one and two.
th
Municipal Well & Pump will have the well up and running by Friday, August 19. D. F. Tomasini will lower water
service on Monday, 8/22. Concrete invert will commence the day after the water service is completed.
7/15/05 – Scheduled concrete inverts to be installed – waiting for confirmation from Terra on repairs. Wayne & Sean
will work on removing the cottonwood trees from the perimeter of the pond prior to the end of this year.
6/17/05 – Received cost estimate as requested by the homeowners association for riprap vs. concrete invert between
Pond 1 and Pond 2. The contractor is requesting $26,000 for this work. I will be sending correspondence back to the
homeowner’s association depending on whether or not the committee will pay for the additional amount.
5/12/05 – City received claim from property owner claiming cracking in basement walls.
4/15/05 – Contractor was out to begin restoration. Numerous complaints were received from residents and contractor
to resolve restoration issue.
3/17/05 – Pond #1 and Pond #2 have been completely dredged. Contractor installed temporary seed, fertilizer and
much for erosion control purposes. Contractor will be coming back to complete the final restoration for both Pond #1
and Pond #2, including the invert installation in spring. Complaint was received about sedimentation into the newly
constructed storm sewer. Terra Enterprises will be out to remove the sedimentation from the pipe and discharge point.
2/18/05 – Pond #1 is approximately 70% completed. The contractor has requested approval from the City and the
DNR to excavate deeper, approximately 18” deeper, than the approved excavation. The reason for this additional
depth is due to scans of thicker clay, which, if allowed to be excavated out, will expose the granular base of the pond
improving the water quality. Pond #2 is approaching 20% - 25% completion. Contractor will be back onsite at the end
of this week and next week to finalize dredging. We have discussed the replacement of the invert between the two
ponds with the contractor. The contractor is willing to trade the allowance of the additional excavation for the
replacement of the concrete invert. The financial impact of this additional dredging and the concrete invert is “0”.
1/12/05 – On site preconstruction meeting is scheduled for this week with work starting at the end of next week.
Concrete invert between pond 1 and pond 2 will be replaced with a 4’ wide invert. Material going to Johnson Sand &
Gravel.
11-11-04 – Contracts were mailed to contractor. Engineering/Building Inspection Director working with alderman of the
District and Condo Association to resolve questions and concerns brought up by the Condo Association and as issues
are discussed, correspondence will be sent to the committee for information.
thth.
10/13/04 – Bid was awarded on October 12. Work is scheduled to begin on November 20
6
5/15/2006 MAYCOMMITTEE REPORT PAGE 7
9/14/04 – Work began on the storm sewer Thursday, 9-9-04. Making final changes to the bidding documents. Bid
date of the pond project will be October 12, 2004.
8/12/04 – Received letter from the DNR approving dump site. We will finalize documents and will be bidding shortly.
7/13/04 – Waiting for letter from the DNR approving dump site.
Field Drive Repaving – S74 W21052 Field Drive
5-15-06- Pane and Dolan will be completing the repaving work when the patch crews begin the paving work at
Lion’s Park Drive
3-20-06- The contractor will be completing the repaving work this spring and will coordinate the work with the owner.
10/12/05 – Staff meeting with Mr. Herdemann and Payne & Dolan to mark out the locations for the replacement of his
driveway.
8/17/05 – Payne and Dolan will start road program in two weeks and will do driveway at that time.
7/15/05 – Road program in paper for bids. Payne & Dolan will be coming back to repair as part of the road program.
Property owner satisfied with the timing.
6/17/05 – Work is on Payne & Dolan’s schedule to be done in June.
5/12/05 -Nothing new.
4/15/05 -Nothing new.
3/17/05 Nothing new
Settlement Center – Old Town Hall –
5-15-06 Bidding phase of the project has been placed on hold until issues are resolved with the Society.
3-20-06 Engineering is completing the specifications for the repairs of the remaining buildings for an April bidding date.
Once the specifications are completed the items will be forwarded to Committee for approval.
10/12/05 – Public Works Department have completed interior trim work and drywalling totaling approximately 8 hours
of time. Public Works has been directed to raze tool shed. This will be completed after electrical has been
disconnected.
8/17/05 – Contractor started doing site and demolition work. Project should be completed by October 1, 2005.
7/15/05 – Structural engineer submitted an estimate for the design (attached) and attached is a cost estimated
prepared by staff. Been working with Attorney Brian Sadak, attorney retained by Historical Society, and Ron Peters,
president of the Historical Society, and they have no objection to what the committee has done.
6/17/05 – Bids were received and approved by the Common Council. A structural engineer will be meeting with Sean
on Wednesday, June 22, 2005, to look at the structural deficiencies and additional options for the repair of those
deficiencies. Options will be given to the Finance Committee and Common Council in July.
7
5/15/2006 MAYCOMMITTEE REPORT PAGE 8
5/12/05 – All buildings were inspected by Mayor, Sean, Maintenance personnel and Craig, which resulted in all locks
being changed because of safety concerns.
3/17/05 – Engineering staff working with several contractors and Bonestroo on the architectural requirements for the
State.
City reviewed the inspection reports from Independent Inspections, LLC. A copy is in your packet. A timeline of events
from inception of this project to date will be handed out at the meeting.
8