PWKA Committee Status Report 051205
Sean E. McMullen, Director
W182 S8200 Racine Avenue
ENGINEERING/BUILDING
Muskego, WI 53150
(262) 679-5686
INSPECTION
DEPARTMENT
PUBLIC WORKS COMMITTEE STATUS REPORT FOR:
MAY 2005
Tess Corners Pond Expansion/Drainage Issues (New Berlin) - The public notice expired
and no comments were received. The DNR is completing the paper work for permit which we
should receive by our meeting date of March 22, 2004.The environmental issues have been
approved and the DNR’s engineer has signed off on the project. The permit application should
be going to publication within the next 15-20 days. This has to be in the paper for 30 days and
if no one objects, a permit is then issued. Once a permit is issued we will look at land
acquisition with the City of New Berlin with a late summer or early Fall 2004 construction start.
The public notice is in the paper and it expires on 3-4-04. To date, the DNR has not had any
public comments on the project and Sean will be meeting with the City of New Berlin this week
for land acquisition. 3/15/04 - The public notification has expired and no comments were
received. The DNR is completing the paper work for the permit, which we should, received by
our meeting date of March 22, 2004. 4/22/04 - Received DNR and Army Corp of Engineers
permit. Relocation order is going to the City of New Berlin’s Common Council agenda for their
second meeting in May and will be discussing the project with the DNR and their relocation
experts before that meeting. Looking at a late summer, early fall construction date.
5/26/04 - Relocation Order went to the City of New Berlin’s Public Works Committee at the
end of May and will be going to their Common Council meeting in June. A meeting has been
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scheduled with DNR/City of New Berlin/City of Muskego for June 11 to go over the DNR’s
process and timelines for land acquisition.
6/28/04 – The City of New Berlin has approved all relocation orders and they have been sent
to the DNR. Still looking at a Fall 2004 construction date.
7-13-04 – Meeting held between City of New Berlin and DNR on 7-12-04 regarding appraisals
and acquisition. Another meeting has been scheduled for 7-21-04 at the City of Muskego with
City of New Berlin and R&M representatives.
8-12-04 – Appraisals have been ordered. We should receive the appraisals within the next 35
to 45 days.
9-14-04 – Bids were open. Please review the attached email from J. P. Walker, City of New
Berlin.
10-13-04 – The City of New Berlin is in the process of land acquisitions for the project. Sean
and a representative from the City of New Berlin will be meeting with the DNR on Friday,
4/18/05 MAY COMMITTEE REPORT PAGE 2
October 15 to request approval to continue grant funding for this project until June 2005. A
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meeting for Thursday, October 14 is scheduled to meet with the affected City of New Berlin
property owners to discuss land acquisition. Re-bid opening date is October 21, 2004 at
10:AM at the City of New Berlin.
11-11-04 – New bids received. Cost came in less than lst bid. New bid is $2,622,000. Will be
working with City Attorneys for both communities on inter-municipal agreement for this project.
1-12-05 – The City of New Berlin’s Common Council rejected bids and did not approve the
intermunicipal agreement with the City of Muskego so the project has been dropped. This item
will be taken off of future agendas.
2-18-05 – We have been contacted by the City of New Berlin inquiring about the 50%
payment. We have completed the review of the outstanding invoices and, to date, it appears
that there is $68,886.47 outstanding with $4,514.17 that was recently invoiced.
3-17-05 – Revised invoice was sent to the City of New Berlin. Sean and J. P. Walker met to
review the invoices. The City of New Berlin will be running the vouchers through on their
3/22/05 common council meeting.
4/15/05 – Nothing has been received to date.
5/12/05 – Nothing has been received to date.
Janesville Road Reconstruction Project - The DNR had objections regarding navigating
waterways and the retention pond in back of BioSource Flavors. The City of Muskego
requested a meeting with the DNR, on behalf of Waukesha County, and we were able to
negotiate minor changes to address the DNR’s concerns. This delay will backup the bid date
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from January 22, 204 to February 17, 2004. The construction start of April 15 thru May 1 will
not change. The Utility relocation work scheduled for completion the third week in March.
Bids were received on February 18, 2004 and the apparent low bidder is Mann Brothers with
an estimated construction cost of $4,360,417.04. The City of Muskego’s portion is under the
original estimate. 3/15/04 - Preconstruction meeting is scheduled for 3/25/04 and the
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construction operations meeting is scheduled for 3/12/04. Construction start of April 15 thru
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May 1 has not changed. 4/22/04 - Construction will start on April 26. All construction details
can be seen by linking into the City of Muskego’s website - engineering - links - Janesville
Road Reconstruction.
5-26-04 – Construction still in progress and contractor (Mann Bros.) has been requested to
supply to the City a monthly report on their schedule. Copies will be given to all aldermen.
We have been working with Waukesha County and contractor to keep the access points to all
of the subdivisions open as long as possible and to make the closures as minimal as possible.
6/28/04 – City has received a new schedule for road closures and Woodland Place to Tess
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Corners will be closed on July 6 for 28 days.
7/13/04 – Moving along. Hit a large area of contaminated soil on the Schaumberg property
which may jeopardize the road closures. Will be working with contractor to remove the soil
within the timeline and it may necessitate some additional lane closures.
8/12/04 – Working with Waukesha County on acquiring either an easement or some type of
other arrangements for a parking lot at the old Prestige Auto next to Country Trader. We are
waiting for the DNR to approve plans on box culvert so we can rip out the old culvert. Paving
should commence on 8-16-04. Will be switching traffic by the 1st of September. The project is
3 1/ 2 weeks behind schedule.
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9-14-04 – Sent the legal descriptions to Waukesha County. Their Cooperation Council will
review the lease agreements for the parking lot. Should have something from them by the
October meeting for committee review.
10-13-04 Waukesha County is still reviewing the City’s request to lease area west of
Country Trader for municipal parking. Hoping to have an answer sometime in November.
Scott and Sean are working with Waukesha County and DNR to resolve a sewer problem.
11-11-04 – Finance Committee will be reviewing and approving the final lease documents for
the area west of Country Trader for municipal parking.
1/12/05 – Waukesha County’s Board of Public Works have approved the lease agreement for
the parcel directly west of Country Trader for municipal parking and it is now being taken up by
the full County Board. If approved, details on construction and maintenance will have to be
determined.
2-18-05 – Janesville Road Reconstruction:
a. Lease agreement with Waukesha County for parking lot. Waukesha County
Board and our Common Council have both approved the lease agreement.
However, prior to any work being done, the parking lot and the fence installation
needs to be designed and approved by the County Board of Public Works.
Discussion from last year’s COW stipulated that work being done on the
Municipal Parking Lot must be approved by the Finance Committee prior to any
expenditure. Last year, engineering staff estimated approximately $40,000. -
$50,000. for the installation of this parking lot. Those monies were removed from
the 2005 Capital Budget. Engineering staff will begin the process in early March
for surveying and design of the parking lot.
b. Lighting – We have met with Waukesha County on the height and location of the
lighting along Janesville Road. We will be bringing the plans for approval to the
March meeting. Discussion at COW in 2004 requested that COW review the
lighting plan. After Public Works Committee approval, the lighting plan will be
submitted to COW for review.
c. Plowing – Several complaints have come from residents from Woodland East to
Tess Corners Drive. Most of these complaints related to the “benching” of the
snow across their driveways. City staff will be working with Waukesha County’s
to discuss options to minimize the effects of this “benching” to the individual
driveways.
d. Final Restoration – Mann Brothers is scheduled to complete the final restoration
before June 1, 2005. This includes all of the sodding, permanent surface course,
permanent pavement markings, signs, etc.
3-17-05 – Nothing new to report.
4-15-05 Parking Lot – The survey work is finished. Will be submitting parking lot
plans to Waukesha County and will be including the parking lot in the 2005 Paving Program.
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Lighting – Lighting plans will be distributed at the April 18 meeting for
discussion.
Restoration – Final restoration project meeting kick-off minutes are attached.
5-12-05 Final road restoration will be completed after installation of light poles.
Anticipated date of completion is June lst.
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- Parking Lot: Sean will bring parking lot plans to Monday’s meeting.
Lighting: One-half of the physical conduits have been installed.
Light poles should be in within the next five (5) weeks.
Martin Drive Realignment - All of the works has been completed and final payments have
been held due to sewer trench settlement at the Basse driveway. Once the paving plants
open in spring, this will be corrected, at no cost to the City, and the funds will be released. At
the request of the Public Services Committee, Waukesha County has reopened the request
for traffic signals at this intersection. They are approximately 20% completed with the study
review and once I receive this information, I will forward on to the committee. Nothing new to
report. Nothing new to report. 3/15/04 - Nothing new to report. 4/22/04 - Met with the
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contractor on May 4 to take care of the road damage caused by sewer settling.
5-26-04 – Met with contractor and we are working on methods to repair the roadways and
those repairs will be done this summer.
6/28/04 – Sean will check with Vivian Kuss from WE Energies on the status of the relocation of
streetlight. Contractors for Chamberlain Hills Subdivision are doing replacement on segments
going into subdivision as well as ditch replacements.
7/13/04 – Discussed with WEPCO the need for a street light at intersection of Martin and
Janesville. It was agreed that the most cost-effective way is to delay the project until the
Lindemann property on the corner is developed and distribution is installed. City has also
requested that the existing light be taken down to avoid further accidents.
8/12/04 - Nothing new to report.
9/14/04 – Nothing new to report.
10/13/04 – Areas are still settling. Will be discussing with Committee the option of wedging the
area and then do a replacement in spring of 2005.
11-11-04 – Payne & Dolan is installing a wedge over the damaged areas. This will stay on the
agenda until permanent repairs are completed by Super Excavators in spring of 2005.
1/12/05 – Permanent repairs will be completed by Super Excavators in spring of 2005.
2/18/05 – Nothing new to report.
3/17/05 – Nothing new to report.
4/15/05 – Nothing new to report.
5/12/05 – Nothing new to report.
Durham Drive Realignment - Waiting to find out if CMAQ funding has been approved. Once
we get final word from the State, the committee will be notified. Still waiting word from the
DNR. 3/15/04 - Nothing new to report. 4/22/04 - Nothing new to report.
5/26/04 – Nothing new to report.
6/28/04 – Nothing new to report
7/13/04 – There is a Department of Transportation meeting on 7/14/04 regarding status of
funding. Sean will report at the 7/19/04 meeting.
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8/12/04 – We will be receiving a formal letter from the DOT that we are not receiving the
funding for Durham Drive for this budget cycle and we will be reapplying for the next budget in
November.
9/14/04 – Nothing new to report.
10-13-04 – Sean is working with DNR on filling of wetland issues. The DNR has approved the
final alignment and wetland impacts. Storm sewer design must be submitted for approval prior
to a permit being issued.
11-11-04 – Nothing new to report.
1/12/05 – Nothing new to report.
2/18/05 – McShane south to “OO”. The City received word from the Department of
Transportation that the STP-D funding for the 2005-2006 biennium has been cut and no
funding will be available until the 2007-2008 biennium. Should the City wish to construct this
road prior to that timeframe, ii will need to be locally funded or we will need to look at other
federal funding opportunities. A copy of the Southwest Wisconsin Local Transportation
Funding Handbook will be made available for the committee’s review.
3-17-05 – Nothing new to report.
4/15/05 Nothing new to report.
5/12/05 Nothing new to report.
Idle Isle Bridge – 5/26/04 – Met with Suzie Link (Chairman of the Little Muskego Lake
District Commissioners) today to discuss construction schedule which will be from September
1, 2004 to November 1, 2004. Will be doing the boat launch at the same time. However, the
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boat launch will need to be down until around the 15 of November, 2004.
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6-28-04 – The work on Idle Isle Bridge is scheduled to commence on September 12 through
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November 1. The bridge will be closed most of that time because it is a complete deck
replacement. Wayne Delikat, Public Works Superintendent, suggested that a sign be posted s
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soon as possible advising of closing. A sign will be posted by July 9 to inform the public on
the closures of the parks and launch.
7/13/04 – This project will be bid at the end of this month.
8/12/04 – Bi opening is scheduled for August 19, 2004 at 11:00 AM and will go to common
council on August 24, 2004 for approval. A copy of the plans and specifications are on the
desk in the Alderman’s office for review prior to meeting.
9-14-04 – Contracts are being signed today.
10-13-04 – Delay in start of project due to cars and boat trailers in the immediate area.
Contractor started last week.
11-11-04 – Bridge deck is completed. The railings are up. Contractor will be out within the
next seven to ten days to install the beam guard. Once beam guard is installed, the bridge will
be permanently opened.
1/12/05 – Guardrail scheduled to be installed this week.
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3/17/05 – Contractor couldn’t install the guardrail due to thickness of the frost. Guardrail will be
installed in early Spring.
4/15/05 – Nothing new to report.
5/12/05 – Guardrail will be installed this week.
Freedom Square Ponds – 7/13/04 – Waiting for letter from the DNR approving dump site.
8/12/04 – Received letter from the DNR approving dump site. We will finalize documents and
will be bidding shortly.
9/14/04 – Work began on the storm sewer Thursday, 9-9-04. Making final changes to the
bidding documents. Bid date of the pond project will be October 12, 2004.
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10/13/04 – Bid was awarded on October 12. Work is scheduled to begin on November 20
11-11-04 – Contracts were mailed to contractor. Engineering/Building Inspection Director
working with alderman of the District and Condo Association to resolve questions and
concerns brought up by the Condo Association and as issues are discussed, correspondence
will be sent to the committee for information.
1/12/05 – On site preconstruction meeting is scheduled for this week with work starting at the
end of next week. Concrete invert between pond 1 and pond 2 will be replaced with a 4’ wide
invert. Material going to Johnson Sand & Gravel.
2/18/05 – Pond #1 is approximately 70% completed. The contractor has requested approval
from the City and the DNR to excavate deeper, approximately 18” deeper, than the approved
excavation. The reason for this additional depth is due to scans of thicker clay, which, if
allowed to be excavated out, will expose the granular base of the pond improving the water
quality. Pond #2 is approaching 20% - 25% completion. Contractor will be back onsite at the
end of this week and next week to finalize dredging. We have discussed the replacement of
the invert between the two ponds with the contractor. The contractor is willing to trade the
allowance of the additional excavation for the replacement of the concrete invert. The financial
impact of this additional dredging and the concrete invert is “0”.
3/17/05 – Pond #1 and Pond #2 have been completely dredged. Contractor installed
temporary seed, fertilizer and much for erosion control purposes. Contractor will be coming
back to complete the final restoration for both Pond #1 and Pond #2, including the invert
installation in spring. Complaint was received about sedimentation into the newly constructed
storm sewer. Terra Enterprises will be out to remove the sedimentation from the pipe and
discharge point.
4/15/05 – Contractor was out to begin restoration. Numerous complaints were received from
residents and contractor to resolve restoration issue.
5/12/05 – City received claim from property owner claiming cracking in basement walls.
Quietwood Creek Diverting Structure – Plan were approved at the Plan Commission for the
Bay Lane parking lot. The diverting structure will be installed in early 2005.
3/17/05 – Nothing new to report.
5/12/05 – Nothing new to report.
Field Drive Repaving – S74 W21052 Field Drive – 3/17/05 Nothing new.
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4/15/05 -Nothing new.
5/12/05 -Nothing new.
Candlewood Village, Candlewood Creek, Quietwood East and Quietwood Creek –
Engineering staff will be creating new tables and/or flow charts describing the steps that
developments are in the approval process. This chart will be submitted for committee review
beginning in March and will be updated monthly.
3/17/05 – Monthly flow chart attached.
4/15/05 – Monthly flow chart attached.
5/12/05 – Monthly flow chart attached.
Settlement Center – Old Town Hall – City reviewed the inspection reports from Independent
Inspections, LLC. A copy is in your packet. A timeline of events from inception of this project
to date will be handed out at the meeting.
3/17/05 – Engineering staff working with several contractors and Bonestroo on the
architectural requirements for the State.
4/15/05 – Signed contract for the design of Town Hall with Bonestroo. Project kick-off
meeting held today, Friday, 4/15/05, and the project is getting back on track for final
completion.
5/12/05 – All buildings were inspected by Mayor, Sean, Maintenance personnel and
Craig which resulted in all locks being changed because of safety concerns.
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