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Public Works Committee Minutes - 4/18/2016 Approved CITY OF MUSKEGO PUBLIC WORKS COMMITTEE MINUTES April 18, 2016 6:00 PM Aldermen’s Room – Upper Level of City Hall, W182 S8200 Racine Avenue CALL TO ORDER Alderman Hammel called the meeting to order at 6:00PM. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. ROLL CALL Present: Alderman Hammel, Alderman Engelhardt. Also present Public Works Director David Simpson. Not Present: Alderman Borgman STATEMENT OF PUBLIC NOTICE The meeting was noticed in a accordance with the open meeting laws. APPROVAL OF MINUTES HELD March 21, 2016. Alderman Engelhardt made a motion to approve MINUTES HELD March 21, 2016. Alderman Hammel seconded. Motion Passed 2 in favor. STATUS OF PROJECTS Discussion update. No formal action may be taken on any of the following: Annual Road Improvement Program All contracts are executed. No start dates to report at this time. Woods Road Recreational Trail (Racine Ave to Windover Drive) Currently out to bid. Obtained temporary limited easement agreement from one property. North Cape Road Recreational Trail (Hwy 36 to Aster Hills Subdivision) Waiting on the County to finalize the design. Lake Street/Wildwood Drive Storm Sewer Project complete. Flintlock Drive Storm Sewer Discussed under New Business. Moorland Road Reconstruction Nearly complete with the drainage and storm water management plans needed for the final plat. Automated Refuse Collection Transition Working on getting carts ordered. No timeline yet. UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discuss Public Utility Requirements for Land Division at W186S9159 Racine Avenue Alderman Engelhardt made a motion to waive the utilities connection for the Land Division at W186S9159 Racine Avenue. Alderman Hammel seconded. Motion Passed 2 in favor. Requiring utilities connections for one lot is too expensive at this time. The resident may be required to connect if future developments arise. Discuss sanitary sewer residential rates and billing methodology To bill on consumption, the largest hurdle would be to require 3000 homes to plumb and install a meter. Sewer bill from MMSD for the City is based on the assessed value of homes. Discuss Princeton Drive traffic calming request Alderman Engelhardt made a motion to defer the Princeton Drive traffic calming request. Alderman Hammel seconded. Police department did traffic counts and monitored speed. 85% of traffic is traveling at or below speed limit per the report. Roadway is functioning as designed based on data provided. Data will be compiled on both directions of traffic to have a more comprehensive report. Motion Passed 2 in favor. Recommend award of bid for Flintlock Trail Storm Sewer Project Alderman Engelhardt made a motion to award the base bid and pipeline portion of the bid for Flintlock Trail Storm Sewer Project. Alderman Hammel seconded. Motion Passed 2 in favor. Residents contacted and discussed options. They rejected the easement agreements. Other options include leaving it until complete failure which could pose more complications in the future. Awarding the pipeline portion of the bid. Or condemning the easement, which would be a 4-6 month process inferring $5000 in cost plus court proceedings. Discuss City Hall stormwater management plan Alderman Engelhardt made a motion to proceed with the application for the Green Solutions Grant for the City Hall stormwater management plan. Alderman Hammel seconded. Bioretention areas and porous pavers have been suggested to qualify the City for the Green Solutions Grant. Motion Passed 2 in favor. NEW BUSINESS PLACED ON FILE (The following items have been placed on file for staff review. Upon completion of review, staff will submit a supplement detailing options and possible course of action to committee members.) COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Alderman Engelhardt made a motion to ADJOURN at 6:52PM. Alderman Hammel seconded. Motion Passed 2 in favor.