Public Works Committee - MINUTES - 3/18/2013
CITY OF MUSKEGO Approved
PUBLIC WORKS COMMITTEE
MINUTES OF MEETING HELD MONDAY, MARCH 18, 2013
Ald. Neil Borgman called the meeting to order at 6:00 PM. Also present were Ald. Robert
Wolfe, Ald. Eileen Madden, and Public Works Director David Simpson.
Ald. Borgman led those present in the Pledge of Allegiance.
The meeting was noticed in accordance with the Open Meeting Laws on March 15, 2013.
APPROVAL OF MINUTES OF FEBRUARY 18, 2013
Ald. Madden moved to approve the minutes of February 18, 2013. Ald. Wolfe seconded.
Motion carried 3-0.
STATUS OF PROJECTS
Director Simpson gave updates on the following projects:
Janesville Road Reconstruction – Utilities moving ahead smoothly.
Racine Avenue Recreational Trail – Final plans should be ready by next meeting.
Annual Road Program – Should have plans together by next meeting.
Floodproofing of structure on Saroyan Road – Home on Saroyan experienced some flooding
in the past. A grant from the DNR will be used to elevate the home out of the flood zone.
The City’s share will be 10-20% of 100,000. There may be a chance to recoup the City’s
share from MMSD.
UNFINISHED BUSINESS
Moorland Dental Center Request for Refund of Sanitary Sewer Charges – Director
Simpson explained this item was deferred at last month’s meeting and new
information has been received. MMSD has agreed to a refund of $859.36 basing it
nd
on the 2 quarter usage of 33,000 gallons. The Committee agreed that because Dr.
Thompson brought the bill to the City’s attention before it was due and because he
paid for the water that was used he should not have to pay for sewer that he didn’t
use. Ald. Madden moved to follow MMSD and charge sewer usages based on
the 2nd quarter billing. Ald. Wolfe seconded. Motion carried 3-0.
NEW BUSINESS
Discuss Moose Lodge’s request for reduced interest payment related to a deferred
sanitary sewer assessment – Director Simpson explained the City received a
request by the Moose Lodge for a reduced deferred assessment payout. The
original assessment in 1992 was $5,287.10. Currently the assessment, with
interest, it is now $13,879.68. Assessments are in place so that a property owner
with a large property will not be required to pay a large assessment until the property
is divided. The Moose Lodge is offering to pay $6,300 in exchange for the City
considering the deferred assessment completely satisfied. Members of the Moose
Lodge were present and explained there is a slim likelihood that the Moose Lodge
would ever sell or divide the property, but they would like the peace of mind that for
future generations this would not remain on their books.
After discussion the Committee agreed there should be separate discussion relating
to a sunset on deferred assessments. Ald. Madden moved to defer while the
Committee looks into the policy. Ald. Wolfe seconded. Motion carried 3-0.
Public Works Minutes
2
March 18, 2013
Approval of Janesville Road Reconstruction (Lannon to Racine) Stormwater
Management Plan – Director Simpson explained this plan requires the construction
of a new retention pond near the intersection of Janesville Road and Park Drive.
Three outfalls along the project route will be through the retention pond that releases
to the lake, an outfall to Pilak Creek, and a storm sewer connection on Lions Park
Dr. There will be a minor increase of runoff intensity at Lions Park Drive and zero
increase at the creek where there have been flooding issues. Director Simpson
noted the State also had to sign off on this project. Ald. Wolfe made a motion to
approve the Janesville Road Reconstruction (Lannon to Racine) Stormwater
Management Plan. Ald. Madden seconded. Motion carried 3-0.
Discuss revised prioritization of recreational trail construction and potential
authorization to proceed with consultant engineering assistance for 2014 projects –
Director Simpson explained the Park and Recreation Board has completed their
discussion of the revised 2014 recreation trail construction plan. This plan includes
the addition of the segment of trail along Lannon Drive from Janesville Road to
Martin Drive. Staff is requesting assistance from a consulting engineer for the
survey and design of the Lannon Drive segment. Hardtke Drive and Woods Road
from Racine Avenue to Plum Creek are also scheduled for 2014 and will utilize in
house staff for survey and design. Ald. Madden expressed concern over the
Durham Drive/Hwy 36 trail being put off while new projects are added. Ald. Madden
stated residents in this area need a trail and are not happy. A resident of
Champions Village was in the audience and explained they have no place to walk or
ride their bikes unless they take the path to Wind Lake or ride on “OO”, which isn’t
safe. Ald. Soltysiak was also present and explained at the Park & Recreation
meeting they used density and which areas would get the most use as the rationale
behind making these decisions. Ald. Madden requested this be sent back to the
Park and Recreation Board and residents be invited to attend. Ald. Madden made
a motion to deny the request to hire a consultant for the survey and design of
the Lannon Drive trail segment. Ald. Borgman seconded. Motion carried 3-0.
Staff was directed to request this item be placed on the next Park and Recreation
Board meeting.
NEW BUSINESS PLACED ON FILE
None
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
None
ADJOURNMENT
Ald. Madden moved to adjourn the meeting at 6:55 PM. Ald. Wolfe seconded. Motion
carried 3 -0.
Respectfully Submitted,
Kellie McMullen
Recording Secretary