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Public Works Committee- MINUTES - 2/18/2013CITY OF MUSKEGO Approved PUBLIC WORKS COMMITTEE MINUTES OF MEETING HELD MONDAY, FEBRUARY 18, 2013 Ald. Neil Borgman called the meeting to order at 6:00 PM. Also present were Ald. Robert Wolfe, Ald. Eileen Madden, Public Works Director David Simpson and Public Utilities Superintendent Scott Kloskowski. Ald. Borgman led those present in the Pledge of Allegiance. The meeting was noticed in accordance with the Open Meeting Laws on February 15, 2013. APPROVAL OF MINUTES OF DECEMBER 17, 2012 Ald. Madden moved to approve the minutes of December 17, 2012. Seconded by Ald. Wolfe. Motion carried 3-0. STAFF REPORTS None STATUS OF PROJECTS Director Simpson gave updates on the following projects: Janesville Road Reconstruction – County still plans on a mid-June start for Phase II. Working on utility relocations. Trees have been removed. Everything on track. Tess Corners Reconstruction – Complete. Repair sink hole. Contractor will be back in Spring. Racine Avenue Recreational Trail – 95% plans right now. Have one change to make near the wetland area. DNR wants us to go around wetlands instead of across. UNFINISHED BUSINESS None NEW BUSINESS Moorland Dental Center Request for Refund of Sanitary Sewer Charges – Director Simpson stated he received a request from Moorland Dental Center for a refund for their sanitary sewer bill for the third quarter of 2012. Moorland Dental Center is billed for their sanitary usage based on actual water consumption (as all commercial properties), which is determined by utilizing the water meter which tells the City how much water was utilized. Moorland Dental Center did not elect to install a deduct meter, which basically is a meter that would go on your hose bibs or irrigation systems, anything that would guarantee water would go outside and not down the drain. Because of that there third quarter bill for sewer usage in 2013 was approximately $3,900, which is substantially more than their normal quarterly bill of around $100. A portion of the $3,900 goes to MMSD. In this case it’s about $800. If we were to consider a refund, we would have to recognize that any commercial business without a deduct meter would have the same right to come forward and request a refund. After discussion with Committee and Jason Thompson, DDS,SC, 2 of Moorland Dental Center, as to going back to the contractor that did the plumbing or a policy change, it was decided to put this on hold and look into it further and bring it back to the next meeting. Belle Chasse Phase II- Discussion of Mystic Drive Realignment at Woods Road – Director Simpson advised Belle Chasse Phase II is scheduled to come forward this Spring. As part of any new development we look at impacts to the City infrastructure whether it be sewer, water, storm water, traffic outlets, and miscellaneous items. As part of this development, Phase II connects the entire subdivision Phase I and Phase II to Mystic Drive. Mystic Drive is currently aligned with Woods Road but not at a 90 degree angle. Some point in the past when the land was subdivided at the corner of Mystic and Woods, whoever was here at the time had the landowner dedicate the proper right-of-way we would need to realign Mystic at Woods Road. This has been on the staff’s radar for quite some time to look at the possibility to make it a safer intersection. When the subdivision discussions occurred in the last month with this Phase coming through I thought it would be a good time to discuss the realignment and the impact the subdivision would have on that intersection. I ran the numbers and came up with Belle Chasse adding about 22% more traffic. I have estimated the cost of intersection realignment at $60,000, therefore, the developer’s share would be $13,200. Ald. Madden made a motion to approve a provision for a lump sum payment of $13,200 to the City. Seconded by Ald. Wolfe. Motion carried 3-0. Approval of Belle Chasse Phase II Construction Plans – Phase I plans were approved back in 2008 per Director Simpson. It is unclear in the minutes if Phase II was approved at that time. Minutes just say Belle Chasse plans. I’m bringing the plans back to you for Phase II approval. The plans have not changed from the original 2008 date. The only changes I would ask the developer to make would be some grading change in the central portion of Phase II for drainage safety issues. Other than that everything is the same. The developer has agreed to make the change. Ald. Madden made a motion to approve Belle Chasse Phase II construction plans contingent upon technical corrections. Seconded by Ald. Wolfe. Motion carried 3-0. Approval of Conveyance of Rights in Valley Drive to Waukesha County – Director Simpson stated as part of the Janesville Road reconstruction project Waukesha County does a transportation plat that shows all the strips of land the County has taken along the right-of-way existing and proposed. The Valley Drive right-of-way has come into question as to its official dedication during the title search process. Because of this, the County has decided to purchase the Valley Drive right -of-way as if it were existing private land. As the County purchases this land, the assumed easement rights that we own on these lands need to be released so that the new right-of-way does not have easement encumbrances. City owned water main and sanitary sewer are within this newly purchased area. As this is a mutually beneficial project, the County if requesting a no cost conveyance. Ald. Wolfe made a motion to approve conveyance of rights in land for the Janesville Road reconstruction project within Valley Drive. Ald. Madden seconded. Motion carried 3-0. 3 Discuss Potential Intersection Analysis- Woods Road & Moorland Road – Per Director Simpson the intersection of Woods and Moorland is currently a four way stop. During morning and especially afternoon peak hours the intersection is experiencing pretty heavy delays. Alderman Wolfe asked me to look at exploring some alternatives for this intersection. I called some consultants and got some baseline pricing what it would take to do a full intersection analysis. They were telling me anywhere from $12K-$15K depending what work we really wanted from them. That would depend on which alternative we could see as an option. If we wanted more detail it could be more than $15K or if less under $12K. For this price, the following scope could be accomplished: Data Collection - 12-hour intersection count Crash data, 5-years Intersection geometrics 20-year traffic projections Signal warrant analysis Comparative analysis of stop signs, signal and roundabout for the following elements – Traffic operations Safety Very rough impacts (relatively generic, but will id potential red flags) Ped/bike accommodations Written tech memo summary Conceptual level designs could be created for three design alternatives The designs could be used to refine the right-of-way impacts and costs for the three alternatives Should the Committee wish to move ahead with this project, I can utilize funds from the 2013 Road Program and proceed with enlisting the assistance of a consultant to complete the project as described in the scope above or as modified by the Committee. Ald. Borgman made a motion to go ahead with project at the cost of $12K- $15K necessary to discuss the warrants of the study and direct staff to proceed. Ald. Madden seconded. Motion carried 3-0. NEW BUSINESS PLACED ON FILE None COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Ald. Madden moved to adjourn the meeting 6:59 PM. Ald. Wolfe seconded. Motion carried 3 -0. Jeanne Struck Recording Secretary