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Public Works Committee - MINUTES - 4/15/2013 CITY OF MUSKEGO Approved PUBLIC WORKS COMMITTEE MINUTES OF MEETING HELD MONDAY, APRIL 15, 2013 Ald. Neil Borgman called the meeting to order at 6:00 PM. Also present were Ald. Robert Wolfe and Public Works Director David Simpson. Ald. Eileen Madden absent. Ald. Borgman led those present in the Pledge of Allegiance. The meeting was noticed in accordance with the Open Meeting Laws on April 12, 2013. APPROVAL OF MINUTES OF MARCH 18, 2013 Ald. Wolfe moved to approve the minutes of March 18, 2013. Seconded by Ald. Borgman. Motion carried 2-0. STAFF REPORTS None STATUS OF PROJECTS Director Simpson gave updates on the following projects: Janesville Road Reconstruction – Utility relocates are going okay. Rain slowed them down. Racine Avenue Recreational Trail – Still waiting for permit from DNR. 2013 Road Program – Will be out for bid soon. Flood Proofing of Structure on Saroyan Road – Still working with DNR on some issues. UNFINISHED BUSINESS Discuss Moose Lodge’s Request for Reduced Interest Payment Related to a Deferred Sanitary Sewer Assessment – Director Simpson advised discussion at the last meeting we wanted to discuss the policy in general before we make a motion on it. Ald. Wolfe made a motion to defer while the Committee looks into the policy. Ald. Borgman seconded. Motion carried 2-0. NEW BUSINESS Discuss Drainage issue at W174 S6802 East Drive – Director Simpson stated the homeowner has expressed great concern related to storm water runoff coming from City owned conservation land onto their property. There is a storm inlet and berm system that was designed and installed to collect runoff from the conservation land. This inlet has become clogged during past rain events and the water then spills over the berm and down the property line. The resident would like the City to solve this issue so that the water does not spill onto her property. There are two options to resolve this issue. One would be to install an end section out of the existing field inlet to prevent the existing inlet from becoming clogged with leaves. The second would be to install the end section and also construct an overland relief path (swale) down the City’s property to East Drive. If this option were chosen, many mature trees would need to be removed from the City’s conservation land. If this option is 2 chosen, we should refer this issue for discussion at the Conservation Commission as this is deemed conservation land. Ald. Borgman made a motion to install an end section and a recommendation to the Conservation Commission that we would want to construct this swale and remove some of their trees. Seconded by Ald. Wolfe. Motion carried 2-0. Discuss Drainage from Tess Corners School to Cornell Drive. (Ald. Harenda) – Ald. Harenda stated that in 2011 flooding was transpiring around the City and this was one of the areas. Work transpired and water now flows south. What we still have is the issue of storm water runoff coming from Tess Corners Elementary School. We still have issues from storm runoff from Tess Corners that travels over land. Ald. Harenda said he wanted to make the Committee aware of this and come up with some options. Per Director Simpson during heavy rain in 2010 the City experienced multiple locations where flooding caused damage to homes. One of those problem areas were homes near Cornell and Catalina intersection. The City installed a relief sewer that would reduce the likelihood of future flooding of the intersection. The project was installed by fall of 2011. A resident along the north side of Cornell Drive had also requested that the City look into the possibility of installing a storm sewer through yards from Cornell Drive north to the Tess Corners Elementary School property to reduce the amount of overland drainage through the side yards. During the initial design, the Public Works Committee voted to add this section of pipe to the project for an estimated cost of $22,500. Design progressed and more detailed cost estimates were produced by GRAEF. The project was severely over budget and the decision was made to reroute the main pipe and remove the section of pipe between the homes to the north of Cornell Drive. After discussion with Committee, Ald. Borgman stated to keep monitoring it, and check with school district. Review New Berlin’s Request for an Additional Sanitary Connection in the Linnie Lac Area – Per Director Simpson the City of Muskego and the City of New Berlin entered into an agreement to provide a limited number of sanitary sewer services. In this agreement, it specifically states that no additional connections are to be allowed within the area referred to. The City of New Berlin is requesting the City of Muskego consider one additional connection to a parcel. Should the City of Muskego approve this request, the existing agreement must be amended and approved by the Common Council. Staff feels that the addition of this connection in this area would promote the overall environmental health of this area, and recommends working with New Berlin toward an amendment to the current agreement. City of New Berlin has offered to reimburse us for all legal fees. Ald. Wolfe made a motion to approve “Agreement to Amend the Linnie Lac Sewer District between the City of Muskego and the City of New Berlin” pending approval by the City Attorney. Seconded by Ald. Borgman. Motion carried 2-0. Review Vision Corner Encroachment Request for Monument Sign for a New Commercial Building at the Northeast Corner of Moorland and Janesville – Per Director Simpson the Muskego Retail Center is requesting that their proposed monument sign be located within the City’s standard vision setback area. Given the geometrics of this intersection, there is no need to enforce the vision corner setback in this situation. Ald. Borgman made a motion to approve placement of the 3 monument sign in the vision setback area. Ald. Wolfe seconded. Motion carried 2- 0. Discuss Revised Prioritization of Recreational Trail Construction and Potential Authorization to Proceed with Waukesha County Engineering Assistance for CTH OO Recreation Trail Design – Director Simpson stated the recreational trail construction plan for 2014 included the segment of trail along CTH “00” (North Cape Road) from Durham Drive to STH 36 (Loomis). He would like to utilize Waukesha County for survey and design, and move ahead with a design agreement with the County that would be taken to future Finance Committee and Common Council Meetings for approval as the design dollars are not currently in the 2013 budget. Ald. Wolfe made a motion to move forward with design agreement and final approvals for expenditure. Ald. Borgman seconded. Motion carried 2-0. NEW BUSINESS PLACED ON FILE Revise Sewer and Water Deferred Assessment Policy COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Ald. Borgman moved to adjourn the meeting 6:52 PM. Ald. Wolfe seconded. Motion carried 2-0. Jeanne Struck Recording Secretary