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Public Works Committee - MINUTES - 3/19/2012 CITY OF MUSKEGO approved PUBLIC WORKS COMMITTEE MINUTES OF MEETING HELD MONDAY, MARCH 19, 2012 Alderman Noah Fiedler called the meeting to order at 6:03 PM. Also present were Alderman Dan Soltysiak, City Engineer David Simpson and Public Utilities Superintendent Scott Kloskowski. Alderman Keith Werner absent. Ald. Fiedler led those present in the Pledge of Allegiance. The meeting was noticed in accordance with the Open Meeting Law on March 16, 2012. APPROVAL OF MINUTES OF FEBRUARY 20, 2012 Ald. Soltysiak moved to approve the minutes of February 20, 2012. Seconded by Ald. Fiedler. Motion carried 2-0. STAFF REPORTS None STATUS OF PROJECTS Janesville Road Reconstruction (Moorland to Lannon) – City Engineer Simpson stated moving forward. Preconstruction meeting scheduled for next week. Work should be starting in April. McShane Pump Station Upgrade – Public Utilities Superintendent Kloskowski advised physical work there is completed. We have been waiting months for parts. PPII Reduction & Sanitary Sewer Backup Prevention Programs – City Engineer Simpson advised moving along nicely. We have had only six or seven grants for backup prevention devices go through at this point, but quite a few have inquired. Tess Corners Reconstruction – City Engineer Simpson stated we’re at 90% plans. DNR submittal should be this week. Pioneer Drive Reconstruction – City Engineer Simpson advised should go out for bid soon. Meeting with utilities Thursday morning. Woods Road Recreational Trail – They are staking out areas we approved per City Engineer Simpson. Should be on track to bid. UNFINISHED BUSINESS None NEW BUSINESS Discuss Request for City Water Main Extension to S81 W18051-53 Riese Drive - City Engineer Simpson stated the owner of Muskego Lakeaire Apartments located at S81 W18051-53 Riese Drive has submitted a request to connect to the City’s water system by means of a water main extension from the existing water main near the property. Recommendation would be to proceed with design of a public water main extension to the 2 eastern edge of the Pioneer Drive right-of-way with all costs associated with such project to be borne by the owner. Ald. Soltysiak made a motion to approve recommendation. Ald. Fiedler seconded. Motion carried 2-0. Review Public Hearing Comments Regarding for the Pioneer Drive Water Main Project – City Engineer Simpson advised a public hearing was held March 13, 2012, at 7:00 PM. Regarding water main construction and assessments for the Pioneer Drive water main project. At the hearing one person spoke who had concerns that the proposed interest rate of 8% was too high and the payback term of five years was too short. Payback term for this is 10 years and the interest rate has been 8% for years. Recommendation was to have the Director examine interest rate and payback time and pass the concerns to the Finance Committee for consideration. Ald. Soltysiak moved to approved recommendation. Ald. Fiedler seconded. Motion carried 2-0. We also received a letter on March 16 from an attorney representing the owner of a vacant property on the corner of Janesville Road and Pioneer Drive questioning the right to assess that particular property. After discussion regarding it being a corner lot and two properties, it was decided to leave assessment role as is. Ald. Soltysiak made a motion to leave assessment role as it stood. Seconded by Ald. Fiedler. Motion carried 2-0. Review Funding Agreement MU04 between the City and MMSD for Private Property Infiltration & Inflow Reduction Program - City Engineer Simpson stated we have an agreement that will provide for grant funding from the MMSD to the City to complete the necessary repair work to defects that were discovered during the first phase of the City’s Private Property Infiltration & Inflow Reduction project. First phase of investigation detected five homes with lateral defects and six homes that will benefit from the installation of a groundwater migration barrier. The agreement will provide for the funding of the work by MMSD. No contributions will be required of the homeowners. If we approve this agreement it will allow us to go forward with coming up with an agreement to enter property to do work. We will bid the work publicly so we can take care of work for homeowner. This will come out of our allocated grant funds. Ald. Soltysiak made a motion to approve Funding Agreement MU04 between the City and MMSD. Ald. Fiedler seconded. Motion carried 2-0. Review Rates for Consultant Construction Management Services for the Reconstruction of Tess Corners Drive – It is important for the City to hire a qualified inspection team to ensure we receive exactly what we are requiring in our plans and specifications for all projects advised City Engineer Simpson. The Tess Corners project is being designed by Foth, who designed and inspected Durham Drive. We requested that the same team consisting of a Construction Manager and an On-site Project Representative be made available to us for the Tess Corners Reconstruction project and Foth was able to deliver that team at a competitive hourly rate. Recommendation would be approve amending the current design agreement to have Foth provide construction management services for the reconstruction of Tess Corners Drive. Ald. Soltysiak moved to approve recommendation. Seconded by Ald. Fiedler. Motion carried 2-0. Review Rates for Consultant Construction Management Services for the Reconstruction of Pioneer Drive – City Engineer Simpson stated it is important for the City to hire a qualified team to ensure we receive exactly what we are requiring in our plans and specifications for all projects. The Pioneer Drive Reconstruction project is being designed by R.A. Smith. The City has been lucky to have the same On-site Project Representative for the City’s Annual Road Program. The Construction Manager is very qualified as well. Ald. Soltysiak moved to approve amending the current design agreement to have R.A. Smith provide construction management services for the reconstruction of Pioneer Drive. Ald. Fiedler seconded. Motion carried 2-0. 3 NEW BUSINESS PLACED ON FILE None COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW City Engineer Simpson requested next meeting be on April 23, 2012. City Engineer Simpson thanked Ald. Fiedler for his services. ADJOURNMENT Ald. Soltysiak moved to adjourn the meeting at 6:30 PM. Ald. Fiedler seconded. Motion carried 2-0. Jeanne Struck Recording Secretary