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Public Works Committee - MINUTES - 1/30/2012 CITY OF MUSKEGO approved PUBLIC WORKS COMMITTEE MINUTES OF MEETING HELD MONDAY, JANUARY 30, 2012 Alderman Noah Fiedler called the meeting to order at 6:00 PM. Also present were Alderman Dan Soltysiak, City Engineer David Simpson and Public Utilities Superintendent Scott Kloskowski. Ald. Keith Werner and Public Works Superintendent Wayne Delikat were excused. Ald. Fiedler led those present in the Pledge of Allegiance. The meeting was noticed in accordance with the Open Meeting Law on January 26, 2012. APPROVAL OF MINUTES OF NOVEMBER 21, 2011 Ald. Soltysiak moved to approve the minutes of November 21, 2011. Seconded by Ald. Fiedler. Motion carried 2-0. STAFF REPORTS None STATUS OF PROJECTS Janesville Road Reconstruction (Moorland to Racine) – City Engineer Simpson stated pre- bid meeting next Thursday. Moving forward. Durham Drive Reconstruction & Sanitary Sewer Project – City Engineer Simpson advised nothing much new. 52% parking lot paid for per Parks and Recreation Director Anderson. McShane Pump Station Upgrade – 99% done per Public Utilities Superintendent Kloskowski. Waiting for parts. PPII Reduction & Sanitary Sewer Backup Prevention Programs – City Engineer Simpson stated nothing new. Tess Corners Reconstruction –Talked about already per Ald. Fiedler. Pioneer Drive Reconstruction – City Engineer Simpson advised will talk about later. Cornell Drive Storm Sewer Construction – City Engineer Simpson stated completed except for restoration. Woods Road Recreation Trail – Will talk about later per City Engineer Simpson. UNFINISHED BUSINESS None NEW BUSINESS Discussion and Recommendation Regarding Construction of Water Mains within Pioneer Drive – City Engineer stated during the planning process for the reconstruction of Pioneer Drive, the design and construction of water main was anticipated. Preliminary design was completed, which includes a north section and a south section. A survey was 2 sent to the 75 residents in the south section that could be affected by this project and the majority were extremely disinterested. The north section opinions were obtained through the citizen group and many strongly favor this extension. Recommendation is not to move forward with the construction of the southern half of the water main on Pioneer Drive. Proceed with the completion of an Engineer’s Estimate and plan a Public Hearing, and begin the standard assessment process for the north half of the water main. Ald. Soltysiak made a motion to approve recommendation. Ald. Fiedler seconded. Motion carried 2-0. Discussion and Recommendation Regarding Tess Corners Drive Public Informational Meeting Comments and Concerns – City Engineer Simpson advised a public informational meeting was held to display the current construction plans for the Tess Corners Drive reconstruction. Public meetings are held to help the public gain understanding of the project and help staff gain valuable feedback from residents. Staff felt the project’s plans were received well, however there were some concerns and/or questions. Question as to replacing their existing concrete driveway - it was recommended to do so. It was recommended to keep the roadway’s centerline in its current location, and not replacing trees that are removed from the right-of-way.. Discussion and Recommendation of a Floodplain Study in Relation to Tess Corners Creek at the Southern Tess Corners Stream Crossing - City Engineer Simpson stated that during the initial planning process for the reconstruction of Tess Corners Drive, staff and the Committee had discussed studying how revising the culvert crossing of Tess Corners Creek might affect the floodplain upstream and downstream of the crossing. This study would have been very easy to complete utilizing the WDNR and FEMA digital models. Since the reconstruction of Tess Corners began, we have been in contact with the WDNR, FEMA, and SEWRPC and they have now told us that the model is either lost or does not exist. This means that we would have to recreate the entire model, have it approved by the appropriate agencies, and then utilize it to see if there are any alternative culvert configurations that may result in a reduction to upstream flooding. Foth put a cost estimate together. Foth would provide all necessary modeling and alternatives analysis to determine if a culvert modification is possible. Neither WDNR nor Foth was able to speculate as to whether something can be done to reduce upstream flooding without having the base model in place, so it is a complete unknown as to what the odds of improving the situation is at this point. There are many structures in the upstream area that do encounter flooding. The regional pond that was proposed in New Berlin does not look like a possibility without grants, so this may be the only remaining alternative to examine. The Committee asked staff to talk to New Berlin and bring this back to a future meeting. Discussion and Recommendation Regarding Woods Road Trail Public Informational Meeting Comments and Concerns – A public informational meeting was to display the current construction plans for the Woods Road Trail per City Engineer Simpson. Public meetings are held to help the public gain understanding of the project and help staff gain valuable feedback from residents. The project’s plans were received well, but there were some concerns and/or questions. Items brought up that the Committee should discuss were to consider a ditch enclosure in front of their home in order to move the path closer to the road - recommendation would be only utilizing ditch enclosures where absolutely necessary for design reasons. Move the path closer to the road to reduce impact to their front yard – recommendation utilizing a steeper slope where it will eliminate the need to grade onto private property. Save the trees shown for removal (ROW) or replace them – recommend not replacing trees that are removed from right-of-way. 3 Recommendation Regarding Approval of Agreement for Access and Ground Water Monitoring between the City and the Muskego Site Consent Decree Implementation Group – City Engineer Simpson stated the Muskego Site Groundwater Remediation Group’s (MSGRG) requested to enter into an agreement for the placement of four additional groundwater monitoring wells. The MSGRG will be placing these wells which are required per an agreement they reached with the USEPA. Staff has reviewed the proposed locations and do not see any negative impacts. The agreement is in the same form as the previously approved agreement that was entered in for prior wells in 2004. The only difference is the name of the group. Recommendation would be approval of agreement. Ald. Soltysiak made a motion to move to approve recommendation. Seconded by Ald. Fiedler. Motion carried 2-0. Review Status of City Efforts in Response to the Rain Events of July 22-24, 2010 – City Engineer Simpson advised the City has made great strides toward reducing or eliminating many areas of concern related to water in basements/homes caused by sanitary sewer conveyance issues and/or overland flooding problems. To date funds in the amount of approximately $2-2.2 million have been spent or allocated to help reduce the chance of flooding and basement backups since the storm of July 22-24, 2010. This cost does not include staff time or equipment costs that were instrumental in making these projects a reality. The City has and will continue to bring a high level of protection to its residents. Review and Recommend Changes to 28.04(17) of the Municipal Code Entitled Purity of Supply not to be Impaired by Cross Connections – The City is required to implement changes to our municipal code to comply with NR 810 of the Wisconsin Administrative Code per City Engineer Simpson. The ordinance will enact the required changes and allow the City to complete cross connection inspections that are required by the State. This change has been reviewed and approved by the City’s attorney and can move to Common Council for final approval. Ald. Soltysiak made a motion to move to approve changes to section 28.04(17). Ald. Fiedler seconded. Motion carried 2-0. NEW BUSINESS PLACED ON FILE Discussion and Possible Modification of Policy Regarding Mailbox Damage Incurred during City Maintenance Activities – City Engineer Simpson advised for future Agenda. Discussion and Possible Modification of Policy Regarding Snow Removal from Private Driveways – City Engineer Simpson advised for future Agenda. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW None. ADJOURNMENT Ald. Soltysiak moved to adjourn the meeting at 7:25 PM. Ald. Fiedler seconded. Motion carried 2-0. Jeanne Struck Recording Secretary