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Public Works Committee- MINUTES - 2/20/2012 CITY OF MUSKEGO approved PUBLIC WORKS COMMITTEE MINUTES OF MEETING HELD MONDAY, FEBRUARY 20, 2012 Alderman Noah Fiedler called the meeting to order at 6:00 PM. Also present were Alderman Keith Werner and City Engineer David Simpson. Ald. Fiedler led those present in the Pledge of Allegiance. Alderman Dan Soltysiak arrived at 6:02 PM. The meeting was noticed in accordance with the Open Meeting Law on February 17, 2012. APPROVAL OF MINUTES OF JANUARY 30, 2012 Ald. Werner moved to approve the minutes of January 30, 2012. Seconded by Ald. Soltysiak. Motion carried 3-0. STAFF REPORTS None STATUS OF PROJECTS No discussion Janesville Road Reconstruction (Moorland to Lannon) McShane Pump Station Upgrade PPII Reduction & Sanitary Sewer Backup Prevention Programs Tess Corners Reconstruction Pioneer Drive Reconstruction Wood Road Recreational Trail UNFINISHED BUSINESS None NEW BUSINESS Discussion and Make Recommendation Regarding Pioneer Drive Public Informational Meeting Comments and Concerns Including Recreational Trail th Placement - City Engineer Simpson stated on Thursday, January 26, a public informational meeting was held to display the current construction plans for the reconstruction of Pioneer Drive. Public meetings are held to help the public gain understanding of the project and help staff gain valuable feedback from residents. Concerns were voiced and a petition was received related to the placement of the off road recreation trail planned from Horn Park Drive to Racine Avenue. Eight of the 10 residences signed a petition asking that the planned recreational path be relocated to the street side of the ditch instead of the currently planned location, which is behind the ditch. Mr. Simpson talked to the design firm for input should we would relocate the path to the front side of the 2 ditch which they are asking for in this situation. The redesign would cost an additional $3,300. Ald. Werner made a motion we realign the bike path to be parallel to the roadway between the roadway and the reconstructed ditch, to include the cost of $3,300. Ald. Soltysiak seconded. Motion carried 3-0. Discussion and Recommendation Regarding Public Works Drainage Project near S69 W17548 Redman Drive (Redman & Lake) – City Engineer Simpson advised at the last Public Works meeting it was brought to his attention that a drainage concern near S69 W17548 Redman Drive had not been alleviated. Staff has surveyed and analyzed the problem and came up with a potential solution. The installation of a swale in the existing right-of-way will alleviate some of the runoff concerns. A new driveway culvert will be needed and grading. Ald. Soltysiak made a motion to approve the plan as presented and for the City to pick up all costs related. Seconded by Ald. Werner. Motion carried 3-0. Review Alternatives Analysis and Recommend an Alternative for Flood Relief in the Areas of Circle Drive/Richdorf Drive and Racine Avenue/Richdorf Drive - City Engineer Simpson stated that findings for the flooding that is occurring at Racine Avenue/Richdorf Drive and Circle Drive/Richdorf Drive are linked and that in order to alleviate flooding near Racine Avenue we must reduce the amount of flooding on Circle Drive. Aaron Volkening from AECOM did a presentation of the Circle Drive/Richdorf Drive flooding study. Aaron, City Engineer and Committee discussed alternatives of constructing a swale or replacing the culvert with a rectangular concrete box culvert and costs. City Engineer Simpson will get together with District and homeowners and discuss funding. Discuss New Berlin’s Position on the Tess Corners Creek Watershed and Discussion of a Floodplain Study in Relation to Tess Corners Creek at the Southern Tess Corners Drive Stream Crossing – At last month’s Public Works meeting we discussed flooding in the Gaulke Drive area that occurs due to flooding of Tess Corners Creek per City Engineer Simpson. Met with New Berlin’s staff to go over status, but they are not interested in cost sharing in the cost of the construction of a retention pond; however they would be agreeable to participating in the process. Ruekert-Mielke reviewed their files and have the floodplain modeling for the cross culvert on the south end of Tess Corners Drive for Tess Corners Creek. It is estimated that the investigation could be done at a cost of $2,600. Ald. Werner made a motion for R&M move forward to investigate the existing model as stated in their letter. Seconded by Ald. Soltysiak. Motion carried 3-0. Review Engineer’s Report Including the Preliminary Assessment Role for the Pioneer Drive Water Main Project – City Engineer Simpson stated the Common Council adopted resolution 009-2012 entitled “Preliminary Resolution Declaring Intent to Exercise Special Assessment Police Powers Under Section 66.0703 WI Statutes as to the Pioneer Drive Water Main Extension Project”. This was the first step in potentially creating a project in which special assessments are levied. I have completed an Engineer’s Report which describes the detailed assessment based on the benefit received by each parcel. A Public Hearing will be scheduled for March 13, 2012 at the Common Council meeting that night. The Public Works Committee will then be able to discuss the Public Hearing comments. Review and Comment on MMSD’s Proposed Policy Entitled “Retroactive Capital Charges for Property Added into the District’s Sanitary Sewer Service Area” – City Engineer Simpson advised that MMSD has a policy they want to enact. The policy is intended to create the process for the District to collect retroactive capital charges from a municipality for properties not previously served by the District which are added in the District’s sanitary sewer service area (SSSA) during the period between the adoption of facilities plans. Under present practice, some local municipalities do not collect capital charges from areas which will 3 benefit by existing and planned facilities until these areas are actually connected to a sewer tributary to the District’s system. The result of the proposed policy is that, following the adoption of a facilities plan, property that is identified to become part of the District’s SSSA will be required to make a one-time retroactive contribution toward the capital costs of system improvements already planned, in progress, or in place. Properties added to the SSSA as part of a facilities planning process will not receive retroactive capital charges. In summary - The implementation of this rule may directly and indirectly cause more private sewage systems to be installed and others to be continued to be used when potential for sewer extensions exist. Changing the rules when more than “half” way through the game is unfair to future users and will negatively impact the preservation of health and the promotion of a clean and healthful environment in the MMSD service area. Ald. Soltysiak made a motion to object to MMSD’s proposed policy by sending the letter presented by the City Engineer. Ald. Werner seconded. Motion carried 3-0. NEW BUSINESS PLACED ON FILE None COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW None. ADJOURNMENT Ald. Werner moved to adjourn the meeting at 7:24 PM. Ald. Soltysiak seconded. Motion carried 3-0. Jeanne Struck Recording Secretary