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Public Works Committee - MINUTES - 3/20/2006 approved CITY OF MUSKEGO PUBLIC WORKS COMMITTEE MINUTES OF MEETING HELD MONDAY MARCH 20, 2006 Chairman Chris Buckmaster called the meeting to order at 5:05 PM with Ald. Bob Melcher and Ald. Neil Borgman present along with Engineering/Building Inspection Director Sean McMullen, Public Works Superintendent Wayne Delikat and Chief John Johnson and those per attached list. Chairman Buckmaster led those present in the Pledge of Allegiance. The secretary reported that the meeting was noticed in accordance with the Open Meeting Law on March 17, 2006. APPROVAL OF MINUTES OF NOVEMBER 8, 2005 – Ald. Melcher moved to approve the minutes of January 23, 2006 with one correction. In the status of project Martin Drive Realignment should read Martin Drive Repaving. Seconded by Ald. Borgman. Motion carried 3-0. COMMUNICATIONS FROM THE COMMITTEE CHAIRMAN – Update on Mayor’s Task Force Committee – Ed Henricks of Waukesha County was present to answer any questions the Committee members had. The Committee discussed the perimeters of the project. Originally the County had planned for the project to begin at Moorland and end at Lannon with Lannon to Racine being done some time in the future. Ald. Borgman stated he is concerned with what in the future means for the next phase from Pioneer to Racine. The Committee is concerned with the safety issues of ending the project at Lannon, in the middle of the City. Director McMullen stated the focus the City presented to the County at the last budget hearing was Moorland to Pioneer and Pioneer to Racine being done in the future. The Committee thought the Council sent a Resolution to the County for the entire project without a time frame. Mr. Henricks stated the entire project from Moorland to Racine could not be done in one construction season. Mr. Henricks also explained, as of now, in the Capital Budget the project will be from Moorland to Lannon and the future phase from Lannon to Racine will be staggered about 2-3 years for design. Mr. Henricks stated in order for the project to go to Pioneer, more funding and the approval of the County Board will be needed. Chief Johnson stated the intersection at Pioneer would not be a good place to end the project due to the existing intersection. It would be better to go west 100 feet down to the box culvert. Ald. Borgman questioned when the cost estimate would be available for the recommendations of the Mayor’s Task Force. Director McMullen will prepare the costs th associated with each line item for the Mayor’s Task Meeting on April 6. Public Works Committee Page 2 March 20, 2006 Ald. Buckmaster requested whatever type of presentation is used he would like it emailed to the Public Works Committee prior to the Mayor’s Task Force Informational Meeting. Ald. Buckmaster suggested drafting a resolution to be sent to the County showing the City’s support of the entire project. Director McMullen suggested adding this item under New Business, and possibly holding a special Public Works meeting prior to Council in April. Director McMullen will draft a resolution to the County and prepare the costs of the project and email to the Committee members by Friday. ENG/BLD. DIRECTOR – PUBLIC WORKS SUPT. REPORT Nothing new to report STATUS OF PROJECTS Janesville Road Reconstruction Project – still a couple open items. Janesville Road/County Capital Plan – Ald. Buckmaster clarified the Janesville Road Project will begin at Moorland and end at Lannon as officially voted on by the County Board. Director McMullen explained the Janesville Road box culvert has been moved up to June. There is a meeting this Thursday where more information will be given. The project should bid in late May, start in June and be completed in November. The road will be completely closed to traffic. The parade may need to be re-routed down Pioneer. Martin Drive Realignment – nothing new to report. There is still a little settlement so Contractor will be coming back to repave. Field Drive Repaving –Work will be done with the Road Program this spring. Settlement Center (Old Town Hall) – Engineering is completing the specifications for the repairs of the remaining buildings for an April bid date. Once the specifications are completed the items will be forwarded to Committee for approval. Engineering is working on a bid for Park and Recreation for decorative lighting. It will be the same lighting as Veterans Park. Park and Recreation Department is currently using the upper level of the building, the lower level is not in use. There are cosmetic items that need to be completed in the lower lever. Everything structural is completed. Waukesha County Traffic Study – Letter back from Waukesha County saying they agreed with traffic study, however, at this time there is no money in the Capital Budget. Urban/Rural Drainage – there were a few issues from the recent rainfall that were taken care of by staff. Ald. Melcher noted a property on Simandl having problems with a pond. Staff is working with the homeowners association to clean out the pond so it will drain. Ald. Melcher noted another property off of Racine on Thornapple Drive were the ditch slopes on both sides and is hard to cut the grass. The ditch is in an outlot and is owned by the Homeowners Association. The City has offered to cut the grass, but would have to charge $72-$75.00 per hour. UNFINISHED BUSINESS Discussion on 3-4 parcel land divisions and a policy for improving right-of-way to City standards – This item will be going to Committee of the Whole. Ald. Borgman moved to defer. Seconded by Ald. Melcher. Motion carried 3-0. NEW BUSINESS Amendment to Chapter 9.01 Discharge of firearms and Guns Prohibited – Chief Johnson explained Mr. Gregory Glowienko, a former New Berlin police officer, Public Works Committee Page 3 March 20, 2006 requested permission to discharge a small caliber rifle in the City to control pest like coyotes. Mr. Glowienko hunts these animals as a favor to friends who live in the southern portion of the community. Hunting these types of animals with a shotgun, which is limited in range, is difficult if not impossible to accomplish. Mr. Glowienko has requested the ordinance be modified to provide certain hunters the right to discharge weapons, other than shotguns, for the sole purpose of hunting nuisance animals. Chief Johnson is proposing the City consider an amendment to Chapter 9.01 to allow for special hunting permit that would be issued by the Police Chief for the purpose of varmint or nuisance animal control. This modification could be used for, in this case coyotes, or if in the future our deer population becomes a nuisance, it could be used to correct the problem. Chief also added shooting with these types of guns is probably going on now illegally, and it would be a good idea to permit those who should be allowed. Chief Johnson is recommending to amend the Chapter 9.01 to include the addition of Chapter 9.01(1)(f) Any person with the special permission of the Chief of Police, may obtain a permit to discharge rim or centered fired weapons for the purpose of correcting varmint or nuisance animal problems within the City. The Chief shall notify the appropriate standing Committee of the City prior to issuing the varmint or nuisance permit. Ald. Buckmaster questioned why this is being brought forward now and if there is a safety concern with coyotes. Ald. Patterson was in the audience and questioned the Chief how you could give one-person permission and deny another person. Chief Johnson explained it would be the Chief of Police’s decision on a case-by-case basis and would also be based on location. Ald. Madden, who was also in the audience, stated there is a serious issue with people shooting coyotes in her area. She stated she would like to see it become legal. Ald. Melcher moved to amend Chief’s recommendation to include the statement; limited to south of Woods Road. Seconded by Ald. Borgman. Motion carried 2-1. Ald. Buckmaster voted no. Ald. Melcher moved to recommend approval of the amended recommendation of Chief Johnson to amend Chapter 9.01 to include the addition of Chapter 9.01(1)(f) Any person with the special permission of the Chief of Police, may obtain a permit to discharge rim or centered fired weapons for the purpose of correcting varmint or nuisance animal problems within the City, limited to south of Woods Road. The Chief shall notify the appropriate standing Committee of the City prior to issuing the varmint or nuisance permit. Seconded by Ald. Borgman. Motion carried 2-1. Ald. Buckmaster voted no. Preliminary discussion on reopening of Durham Drive cul-de-sac – Director McMullen referred to the schedule of prices for the Durham Drive cul-de-sac. The estimated cost for construction only to remove the cul-de-sac at Durham would be $796,941.05. This estimate does not include a traffic signal, preliminary design, construction administration or land acquisition. Director McMullen will draft the preliminary costs for design, construction administration and land acquisition for next months meeting. Director McMullen stated he put in about 58 hours to draft the preliminary numbers for construction. RA Smith and Ruekert-Mielke have given an estimate for design around Public Works Committee Page 4 March 20, 2006 $130,000 not including the traffic light. The total project is estimated around $1.4-$1.7 million dollars. Approval of Ordinance updates to Chapter 30, 32, and 33 – Director McMullen explained the State has recently changed several sections of the building code mostly related to foundation repairs and damp proofing. Chapter 30 revisions reflect these code changes. The changes to Chapter 32- Fire Prevention Code are substantial. This is a complete code re-write that has taken staff and the fire departments several months to compete. The proposed changes reference the new Commercial Codes. The Department of Commerce, Muskego and Tess Corners Fire Departments have approved. The changes to Chapter 33 are minor updates related to the minimum permit fees and minor language changes for the point of sale ordinance. Ald. Borgman moved to recommend approval to adopt the proposed Chapter 32 and the revisions to Chapters 30 and 33. Seconded by Ald. Melcher. Motion carried 3-0. Review CGI Banner location on Janesville Road – The City entered into an agreement with CGI for the installation of several banners along Janesville Road with the understanding they would obtain approvals by Muskego Public Works and Waukesha County. CGI did received approval from We-Energies and Ameritech but not from the City or Waukesha County. Director McMullen has met with the County and the County has approved all but the banners on the County poles at signalized intersections. All the rest have been approved in the existing location. The Engineering Department has reviewed the locations of the banners and has also submitted the proposed locations to Waukesha County. Public Works has removed any banners that were on County owned poles and will reinstall on Ameritech or We Energies poles only. Director McMullen explained the banners are owned by CGI. If a pole breaks CGI is responsible removing and replacing the banner. If Public Works would damage a banner, CGI is also responsible for replacing within 30 days. CGI will come out once a quarter to inspect the banners and replace if necessary and replace within 30 days. The contract is valid for 3 years. Ald. Melcher recommended approval of the proposed locations of the Muskego banners along Janesville Road and Racine Avenue. Seconded by Ald. Borgman. Motion carried 3-0. Review bids for 2006 Road Program –Director McMullen reviewed the bids for the Road Program and the memo by Dave Simpson with the Committee. The low bid was $741,749.10. The Road Program portion is $425,000. Many Park and Recreation projects are also included in this project, which is where the remaining monies have been budgeted. Also, certain line item deductions will be made as appropriate to ensure the project is kept within budget. Given that Payne and Dolan is the low bidder and has performed well in past road projects with the City, staff recommends their bid be accepted for the 2006 Road Improvement Program. Ald. Borgman moved to recommend approval of Payne & Dolan’s bid of $741,749.10. Seconded by Ald. Melcher. Motion carried 3-0. SUBDIVIDERS’S EXHIBITS Public Works Committee Page 5 March 20, 2006 Woodland Creek – Director McMullen explained this item is back before the Committee for approval on grading, drainage and storm water. Ald. Melcher moved to approve the grading, drainage and storm water plans with the understanding that the intersection improvement will be fully improved at the cost of the developer . Seconded by Ald. Borgman. Motion carried 3-0. ACCEPTANCE OF IMPROVEMENTS Nature Estates – Director McMullen explained Nature Estates was paved in November 2005. Director McMullen indicated there have been no problems with this subdivision. Ald Borgman moved to accept the improvements of Nature Estates. Seconded by Ald. Melcher. Motion carried 3-0. NEW BUSINSS PLACED ON FILE Request for streetlights or widening of Cornell Drive Discuss extension of Penn Lane Discuss request to lower speed limit on Martin Drive from 35 mph to 30 mph. Discuss lake buoys on Little Muskego Lake – Howard Schneider was present. Ald. Borgman explained in 1996 there was a Resolution that placed the buoys 10 feet behind the two islands to protect the islands from erosion and protecting the dredged area behind the island. In 2002 definite locations for the buoys were established. The locations were not accurate and were set up 225 feet out and parallel to Idle Isle. With the current location of the buoys there is no longer any protection for the islands. Mr. Schneider is requesting the buoys be moved according the map. Director McMullen asked to keep the map but will return it to Mr. Schneider. This issue will be placed on a future agenda as New Business and staff will prepare a supplement. It will also need to be reviewed by the Park and Recreation Board, Lake District and the DNR. COMMUNICATION AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW. Update on Frey auto Revocable Occupancy Permit – Director McMullen reported this item should not have come before the Public Works Committee in January 2006. The light poles and pavement are not within City right of way, but County right of way. This issue has been sent to the County. Pasadena Drive Speed Bump traffic study will be on next month’s agenda. A supplement will be prepared on the Little Muskego Lake buoy location for next meeting. ADJOURNMENT Ald. Borgman moved to adjourn the meeting at 7:01 PM. Seconded by Ald. Melcher; motion carried 3-0. Respectfully submitted, Kellie Renk, Recording Secretary