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Public Works Committee - MINUTES - 6/19/2006 approved CITY OF MUSKEGO PUBLIC WORKS COMMITTEE MINUTES OF MEETING HELD MONDAY JUNE 19, 2006 Alderman Buckmaster called the meeting to order at 5:00 PM with Ald. Bob Melcher and Ald. Nancy Salentine present along with Engineering/Building Inspection Director Sean McMullen, Public Works Superintendent Wayne Delikat, City Administrator Jennifer Scheiffer and those per attached list. Alderman Buckmaster led those present in the Pledge of Allegiance. The meeting was noticed in accordance with the Open Meeting Laws on June 16, 2006. APPROVAL OF MINUTES OF MAY 15, 2006 AND SPECIAL METING HELD JUNE 9, 2006 – Ald. Salentine moved to approve the minutes of May 15, 2006 and special meeting held June 9, 2006. Seconded by Ald. Melcher. Motion carried 3-0. COMMUNICATION FROM THE CHAIRMAN Possible reconsideration of Karides property 10-foot right-of-way width – Ald. Melcher moved to reconsider. Motion died for lack of a second. Fountainwood Pool, LLC – resolution of parking issues – Ald. Snead informed the th Committee a meeting was held at the Fountainwood pool on June 4. Only two residents showed up and didn’t have any complaints. Ald. Snead is working with the new pool owner and monitoring the swimming lessons and parking. The Public Works Committee and Plan Department have not received any complaints this year. ENG/BLDG DIRECTOR – PUBLC WORKS SUPT. REPORT Review draft SEWRPC 2035 Highway Street System Map – Director McMullen reported he sits on the Committee that reviews the 2035 regional implementation plan for all the County, State and local roadways. Director McMullen reviewed the 2020 Highway system plan with the Committee and explained the proposed improvements. STATUS OF PROJECTS Janesville Road Reconstruction Project – Contractor has been on site completing repairs. Fencing issues will be reviewed by the County to replace uneven sections. Director McMullen will send the County a letter requesting the fence be replaced with double poles. Janesville Road/County Capital Plan – County is working on changes to the five-year capital plan. Martin Drive Realignment – item will be removed from the agenda. Public Works Committee Page 2 June 19, 2006 Field Drive Repaving – Payne and Dolan patch crews will complete with speed tables on Lion’s Park Drive. Durham Drive Realignment – WISDOT funding schedules are due to be released in early August 2006. Settlement Center (Old Town Hall) – discussed further under agenda item. Waukesha County Traffic Study – nothing new to report. Urban/Rural Drainage – Culverts have been replaced on Union Church and Lannon Drive. Culverts that are rotten are being replaced along Bay Lane. A crew of two men will be cutting weeds in the right-of-way all summer. Attorney Buck Sweeny and Hank Herdeman were present to inform the Committee of a drainage issue that needs immediate attention. There is a large hole in Mr. Herdeman’s property that has been caused by an old drain tile that has more water flowing through it than it can handle. Director McMullen stated this item will be on next month’s agenda. UNFINISHED BUSINESS Further discussion on 3-4 parcel land divisions and a policy for improving right-of-way to City standards- Ald. Salentine moved to eliminate the existing policy regarding roadway improvements and adopt the new policy effective 1/23/2005 and further to direct staff to amend the existing Land Division Ordinance (Chapter 18) to reflect the above policy and bring before the Common Council for approval of said amendment. Seconded by Ald. Melcher. Director McMullen reviewed with the Committee a letter from the City Attorney. The letter raises questions such as:  When must the road be brought up to City Standards and at whose cost?  Who is responsible for maintaining the road?  What happens when owners other than the original owners acquire the property and are unaware that this is a private and not a public road?  What happens if the “owners” of the private road do not maintain the same?  What are the legal liabilities if the road is not property maintained and there is an emergency situation and emergency equipment has trouble getting through or cannot get through? Director McMullen noted that currently the requirements for maintaining a private road in a public right of way is added to the deed, but the deed is only as good as the title company that enforces it. Ald. Salentine withdrew the motion. Ald. Melcher withdrew the second. Ald. Melcher moved to defer. Seconded by Ald. Salentine. Motion carried 3-0. Preliminary discussion on reopening of Durham Drive cul-de-sac (Durham Drive and Janesville Road) – Director McMullen explained staff is working with other entities for options. Ald. Buckmaster noted residents from all over the City have signed a petition to reopen Durham Drive and deserve the benefit of research. The Committee directed Director McMullen to prepare cost estimates for the July meeting on the following: Public Works Committee Page 3 June 19, 2006  Full opening of Durham Drive  Partial opening of Durham Drive  Penn Lane access Discuss on-going drainage problem at S68 W17941 Island Drive – Tolfa Residence – Director McMullen reviewed with the Committee the costs to correct the drainage problem on Island Drive. The costs for the material will be about $3950 plus about $6600 for staff time. Temporary or permanent easements will need to be assigned or permission to go onto the property will be needed from the property owners with ingress and egress. Director McMullen noted there will be periodic maintenance needed from the property owners to keep the debris from blocking the inlet. There is currently nothing requiring the residents in this area to maintain the drainage easement. Ald. Salentine moved to defer for the City Attorney’s opinion on the residents responsibility. Seconded by Ald. Melcher. Motion carried 3-0. Discuss request to vacate right-of-way on Crest Drive - Director McMullen explained the cost to vacate a right-of-way and turn it into a utility access is $1500-$3000. Director McMullen is requesting direction as to who is requesting the right-of-way vacation and who will pay the costs involved. Mr. Darkow is requesting this action be taken to allow him to build an accessory building inside of the existing 40’ required setback. Ald. Salentine moved to deny without prejudice. Seconded by Ald. Buckmaster. Motion carried 2-1, with Ald. Melcher voting no. NEW BUSINESS Review of resident feedback for Pasadena Drive speed bump request – Ald. Buckmaster explained surveys were sent out to the residents and although the outcome was the majority were not in favor of the speed bumps, a petition has been signed by the residents of the subdivision requesting speed bumps be installed. Ald. Buckmaster noted the two houses on opposing sides of the streets agree and have signed the appropriate paperwork to allow the temporary speed bumps be installed in front of their houses. Superintendent Delikat reported the temporary speed bumps will be installed tomorrow, but the signs will be 3-4 days before they are installed. Committee directed Director McMullen to create a policy for temporary and permanent speed bumps and speed tables using the feedback information and also the feedback of Lions Park Drive and North Shore Drive speed bumps. Waiver of refuse and recycling charges for 2213.982 – Director McMullen explained the property is located on Schultz Lane and owned by June Meier. In May 2005 and November 2005 five orders were issued to vacate the properties. As of December 31, 2005 the parcels have been vacant. The buildings have not been razed because the DNR is in the process of acquiring the property. There are provisions in the refuse and recycling contract for vacant properties. The City will be refunded by Onyx. Ald. Salentine moved to approve the waiver of refuse and recycling charges for 2213.982. Seconded by Ald. Melcher. Motion carried 3-0. Public Works Committee Page 4 June 19, 2006 Request for a stop sign on Sunny Hill and Prospect - Ald. Salentine moved to defer. Seconded by Ald. Melcher. Motion carried 3-0. Request for a stop sign on Cherrywood Drive and Westfield Way – Jason Montague and Rich Stathus, residents of Candlewood, were present to request a stop sign on Cherrywood Drive and Westfield Way. Ald. Buckmaster explained it is the policy of the Public Works Committee to have the Police Department do a traffic study and then discuss the data that was recorded. Ald. Salentine moved to defer. Seconded by Ald. Melcher. Motion carried 3-0. NEW BUSINESS SPECIFIC TO SETTLEMENT CENTER Recommendation to Council via Finance Committee regarding Public Works employees availability to perform labor at Wollmann House and Old School House – The Committee discussed the possibility of having Public Works Department do the repairs at the Wollman House and School House. Jennifer Scheiffer stated Public Works Committee has the authority through Charter Ordinance to approve the Public Works Department to do the work at the Settlement Center. Finance Committee will determine payment or reimbursement. Director McMullen and Superintendent Delikat will walk through the buildings to estimate how long it will take to do the repairs. Director McMullen will submit the hours to the Finance Department for rates and will have the cost estimates for the Committee tomorrow. Ald. Melcher moved to recommend to Council via Finance Committee Public Works employees perform labor at the Wollmann House and Old School House. Seconded by Ald. Salentine. Motion carried 3-0. SUBDIVIDER’S EXHIBITS None. ACCEPTANCE OF IMPROVEMENTS None. NEW BUSINESS PLACED ON FILE Request for streetlights or widening of Cornell Drive Discuss extension of Penn Lane Discuss request to lower speed limit on Martin Drive from 35mph to 30mph Crystal Lake Subdivision – grading, drainage and erosion control Request for Dovic/James right of way vacation (Plan) COMMUNICATION AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW. Ald. Melcher requested an item be placed on next month’s agenda for reduction in speed on Crowbar and Edgewood Drive into Big Bend. Director McMullen will look into this issue with the State Patrol. Director McMullen handed out to the Committee the Project Approach for the Janesville Road Streetscaping Plan from Moorland to Racine. Director McMullen will adjust the font and send out by email and hard copy to the Committee members. Public Works Committee Page 5 June 19, 2006 ADJOURNMENT Ald. Borgman moved to adjourn the meeting at 6:40 PM. Seconded by Ald. Salentine; motion carried 3-0. Respectfully submitted, Kellie Renk, Recording Secretary