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Public Works Committee - MINUTES - 8/14/2006 approved CITY OF MUSKEGO PUBLIC WORKS COMMITTEE MINUTES OF MEETING HELD MONDAY AUGUST 14, 2006 Alderman Buckmaster called the meeting to order at 5:00 PM with Ald. Bob Melcher and Ald. Nancy Salentine present along with Engineering/Building Inspection Director Sean McMullen, Public Works Superintendent Wayne Delikat and those per attached list. Alderman Buckmaster led those present in the Pledge of Allegiance. The meeting was noticed in accordance with the Open Meeting Laws on August 11, 2006. APPROVAL OF MINUTES OF JUNE 19, 2006 – Ald. Buckmaster requested a change be made to the adjournment. Ald. Borgman should be Ald. Melcher moved to adjourn the meeting at 6:40 PM. Ald. Melcher moved to approve the corrected minutes of June 19, 2006. Seconded by Ald. Salentine. Motion carried 3-0. COMMUNICATION FROM THE CHAIRMAN Ald. Buckmaster thanked the Public Works Department for the work that was done to repair the buildings in the Settlement Center. ENG/BLDG DIRECTOR – PUBLC WORKS SUPT. REPORT Superintendent Delikat reported the department is continuing to install culverts. STATUS OF PROJECTS Janesville Road Reconstruction Project – Waukesha County has made the final punch- list walkthrough and is recommending the final payments be made to the contractor. Field Drive Repaving – Payne and Dolan completed the driveway repair late June, this item will be removed from the agenda. Durham Drive Realignment – Funding applications will be distributed by WISDOT later this month. We will review the opportunities at that time to fund this project. Settlement Center (Old Town Hall) – discussed further under agenda item. Waukesha County Traffic Study – nothing new to report. Urban/Rural Drainage – nothing new to report. UNFINISHED BUSINESS Further discussion on 3-4 parcel land divisions and a policy for improving right-of-way to City standards- Director McMullen informed the Committee of Assembly Bill 509 that if Public Works Committee Page 2 August 14, 2006 passed would take away the $50,000 maximum liability for a municipality for failure to maintain roadways. The following is the proposed policy. City of Muskego- Public Works Policy Policy Regarding Roadway Construction within Public Right-of-Way(ROW) Application: This policy applies to any land division within the City of Muskego that dedicates new ROW other than that which runs parallel to the existing ROW. Requirements/Procedure: All land divisions which create new public ROW (generally sixty feet in width) shall be required to improve, within said ROW, a public road to City of Muskego specifications and detail drawings. Should the road end with a permanent cul-de-sac, land must be dedicated per City standards and the road constructed to City of Muskego specifications. Should the road end with a future possible road extension, a temporary cul-de-sac may be constructed with a temporary easement, however, the size must be the same as a permanent cul-de-sac. City of Muskego storm water management requirements must be met should the improvements add more than one half of an acre of impervious surface. All roadway, grading, storm sewer, and storm water plans must be reviewed by the City of Muskego as required by Municipal Code. The following requirements vary by the size of the parcels being divided: 1) Should a land division create parcels with an average size of less than or equal to 40,000 square feet, the road shall be built to City Specifications that include curb & gutter and storm sewer. 2) Should a land division create parcels with an average size of greater than 40,000 square feet, the developer may choose to request a Public Works Committee decision regarding the type of improvements required. The only option Public Works Committee will consider other than curb & gutter section is ditch section construction per City of Muskego specifications. Should this option be permitted the ditch sections shall be maintained by the developer initially and ultimately the homeowners association. Furthermore, these restrictions outlining the responsibility of this maintenance shall be recorded in a Developer's Agreement approved the City's Common Council concurrent with the final land division document. 3) Private driveways within newly created public ROW are not allowed under any circumstance. It is the City Attorney’s opinion that allowing private roads in a public right-of -way is not good practice and should not be continued. Ald. Melcher moved to eliminate the existing policy regarding roadway improvements and adopt the proposed policy effective August 23, 2006, and further move to direct staff to amend the existing Land Division Ordinance (Chapter 18) to reflect the proposed policy and bring before the Common Council for approval of said amendment. Seconded by Ald. Salentine. Motion carried 3-0. Preliminary discussion on reopening of Durham Drive cul-de-sac (Durham Drive and Janesville Road) – Director McMullen discussed the costs for each of the three options with the Committee. The costs range from $963,831.05 down to $229,680.00. Ald. Buckmaster suggested deferring this item to forward this information on the group petitioning to open the cul-de-sac. Ald. Salentine stated this project had several public informational meetings and the residents were informed of what was planned. Ald. Buckmaster moved to defer. Seconded by Ald. Melcher. Motion carried 2-1. Ald. Salentine voted no. Public Works Committee Page 3 August 14, 2006 Discuss on-going drainage problem at S68 W17941 Island Drive – Tolfa Residence – The costs for the City to do the work would be $3600 for storm sewer and $350 for stone bedding and cover. It is the City Attorney’s opinion that easements would need to be acquired to go onto the property. The legal fees and cost of the land acquisition could run between $5,000-$10,000 for each easement. Superintendent Delikat suggested obtaining permission from each property owner for the City to go onto their land and do the work. Ald. Salentine moved recommend approval for the costs of $3950.00 plus renting a machine and to move forward in obtaining right of entry permission from each property owner. Ald. Melcher seconded. Motion carried 3- 0. Director McMullen will forward the right of entry form to Ald. Borgman. Request for stop sign on Sunny Hill and Prospect Drive – Chief Johnson informed the th Committee a traffic study was done for this intersection at the end of June. The 85 percentile speed is 33mph westbound and 34mph eastbound in a 25mph zone. Chief Johnson suggested using other methods of slowing down traffic such as a small raised island in the roadway. The City of Milwaukee uses these types of islands on the East Side. Ald. Melcher stated he would like to meet with the residents before making a decision. Ald. Melcher moved to defer. Seconded by Ald. Salentine. Motion carried 3-0. Request for a stop sign on Cherrywood Drive and Westfield Way – Ald. Buckmaster suggested deferring this item until the area develops. Ald. Buckmaster moved to defer. Seconded by Ald. Salentine. Motion carried 3-0. NEW BUSINESS Discuss improvements and possible driveway maintenance agreement for the Herda/Meinen CSM (Ryan Road) and the Kramer CSM – The Committee agreed that this CSM should be considered under the policy that has been approved by the Committee under unfinished business. Ald. Buckmaster moved approve both the Herda and Kramer CSM and to require them to conform to the new policy for access improvements. Request for Dovic/James right of way vacation – Director McMullen explained on the Dovic/James CSM is a 30-foot road vacation and a 30’ right of way dedication. The same property owners that are dedicating the right-of-way will be receiving the vacated right of way land. Ald. Salentine moved to recommend approval of the right-of- way vacation following the Road Vacation Procedures. Seconded by Ald. Melcher. Motion carried 3-0. Approval of James construction plans – Director McMullen stated this will be a simple roadway section with no storm sewer. It will be the responsibility of the property owners through the Homeowners Association to maintain the open ditches and this will be addressed in the developer’s agreement. Ald. Salentine moved to approve the James construction plans. Seconded by Ald. Melcher. Motion carried 3-0. Public Works Committee Page 4 August 14, 2006 Approval of the name change of Schmeling Court to Nursery Court in the Nursery Subdivision – Director McMullen explained the final plat has not been recorded yet. The developer is requesting the name be changed from Schmeling Court to Nursery Court. If approved by this Committee the Affidavit of Correction will be recorded and the changes will appear on the final plat. Ald. Salentine moved to approve the name change from Schmeling Court to Nursery Court in the Nursery Subdivision. Seconded by Ald. Melcher. Motion carried 3-0. Request for stop sign at Sherwood Circle and Saroyan – Ald. Snead was present to explain the residents in this area are concerned with the speed cars are traveling on Sherwood Circle. This is a safety concern for the children in the area. Ald. Snead also further explained there a couple of factors unique to this area; a large bush blocking the vision corner and the fountain wood pool which brings more traffic than normal. Ald. Salentine moved to recommend approval of yield sign installed on Sherwood Circle at Saroyan Drive. Seconded by Ald. Melcher. Motion carried 3-0. Request for stop sign at Belmont Drive and Cornell Drive – Ald. Snead was present to request a stop sign on Cornell Drive at Belmont Drive on behalf of a resident in the area. Ald. Buckmaster noted this proposed stop sign would only be 100-feet away from the stop sign on Tess Corners. Ald. Snead will refer the resident to Chief Johnson. This item will be removed from the agenda. Discuss special assessment for storm water dredging at Lakewood Meadows – Director McMullen informed the Committee over the last three years the City has been working with the members of the Lakewood Meadows Homeowners Association to dredge the retention pond to its original configuration. The pond has reached it’s maximum capacity and has approximately 4-5 feet of silt on the bottom of the pond, which is 2 feet beyond the capacity. The pond is the only settling basin between the subdivision and the outlet to Little Muskego Lake. The members of the Homeowners Association were given names of contractors to do the dredging work, but the estimates given were expensive. Lori Eihlers, S67 WW18978 Tans Drive – stated Lakewood Meadows has a storm sewer and other homes that do not have storm sewer are running into theirs. Sherry Kryszak, S68 W18979 Derby Court – stated the silt on her property is up 3-feet. The water was almost running into her neighbors basement. They had to dig trenches to re-direct the water away from the house. Concerned that children may get stuck in the silt. Bob Hoffmann, W192 S6781 Bluegrass – questioned if the public hearing is not a matter of if the pond will be dredged, but how it will be paid for. Director McMullen explained the City would need to go through the entire special assessment process, including public hearing, design, bidding, assessment rolls and final assessment resolution by the Council. The ideal time of year to complete this Public Works Committee Page 5 August 14, 2006 project would be in the later winter months when the ground is frozen. Ald. Salentine moved to direct staff to begin the process to complete the dredging project including the creation of assessment rolls, hearing notices and preliminary and final resolutions. Seconded by Ald. Melcher. Motion carried 3-0. th Approval of St. Paul’s 150 banner installations – Director McMullen explained St. Paul’s Lutheran Church on Janesville Road is requesting to install 8 banners on City th poles from December 15, 2006 to January of 2008 in celebration of the church’s 150 anniversary. The church is requesting the banners be installed on the south side of Janesville Road from the parsonage east to the eastern lot line of the church and along the Kurth property north of Janesville Road. Director McMullen recommended having an emergency contact from the Church if the banners become damaged or need maintenance. The City has a permit from Waukesha County to install and maintain the light poles and any installations must be consistent with this permit. St. Paul’s will need a building permit from the City prior to installing the banners, but the fees will be waived. Ald. Salentine moved to recommend approval of the proposed locations of the St. Paul’s banner along Janesville Road in front of the Kurth farm and the Church, consistent with the existing County permit, from December 15, 2006 to January 2008. Further recommending the Church supply an emergency contact for maintenance of the banners and that any requests or directions of the City be addressed within 48 hours of notification. Seconded by Ald. Melcher. Motion carried 3-0. NEW BUSINESS SPECIFIC TO SETTLEMENT CENTER Review of building improvements final report – The invoice for the repairs to the School th House and the Wollmann House for $2858.29 was paid in full on Friday August 11. SUBDIVIDER’S EXHIBITS Denoon Country Estates – Director McMullen reviewed the plans with the Committee. A temporary diversion berm will be installed along the property line to control drainage. Any water issues will be handled through the Developer’s Agreement. Ald. Salentine moved to approve the grading and drainage plans for Denoon Country Estates. Seconded by Ald. Melcher. Motion carried 3-0. ACCEPTANCE OF IMPROVEMENTS None. NEW BUSINESS PLACED ON FILE Request for streetlights or widening of Cornell Drive Discuss extension of Penn Lane Discuss request to lower speed limit on Martin Drive from 35mph to 30mph Crystal Lake Subdivision – grading, drainage and erosion control COMMUNICATION AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW. Public Works Committee Page 6 August 14, 2006 ADJOURNMENT Ald. Melcher moved to adjourn the meeting at 6:51 PM. Seconded by Ald. Salentine; motion carried 3-0. Respectfully submitted, Kellie Renk, Recording Secretary