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Public Works Committee- MINUTES - 1/17/2005 APPROVED CITY OF MUSKEGO PUBLIC WORKS COMMITTEE MEETING MINUTES OF MEETING HELD MONDAY, JANUARY 17, 2005 Chairman Chris Buckmaster called the meeting to order at 5:03 PM. Also present were Committee Members Ald. Nancy Salentine, Ald. Neil Borgman, Engineering/Building Inspection Director Sean McMullen, and Public Works Superintendent Wayne Delikat. Chief John Johnson was excused. Chairman Buckmaster reported that the meeting was noticed in accordance with the Open Meeting Law. PLEDGE OF ALLEGIANCE Chairman Buckmaster led those present in the Pledge of Allegiance. APPROVAL OF MINUTES Ald. Salentine moved to approve minutes of the meeting held November 15, 2004. Ald. Borgman seconded. Motion carried 3-0. ENGINEERING/BUILDING DIRECTOR – PUBLIC WORKS SUPERINTENDENT REPORTS – Discuss Urban/Rural Drainage – Superintendent Delikat reported the department has been working on culvert installation and trimming trees/brush. STATUS OF PROJECTS  Tess Corners Pond Expansion/Drainage Issues (New Berlin) – The City of New Berlin’s Common Council rejected bids and did not approve the intermunicipal agreement with the City of Muskego so the project has been dropped. The Committee requested Tess Corners Pond stay on the agenda under status of projects, but remove the Drainage Issues (New Berlin). Staff is still reviewing what the City’s alternatives are for the Tess Corners Ponds.  Janesville Road Reconstruction Project – Waukesha County’s Board of Public Works has approved the lease agreement for the parcel directly west of the Country Trader for municipal parking and it is now being taken up the full County Board. If approved, details on construction and maintenance will have to be determined.  Martin Drive Realignment – Permanent repairs will be completed by Super Excavators in Spring of 2005.  Idle Isle Bridge Reconditioning – Guardrail scheduled to be installed this week.  Cherrywood Bridge Construction – Project is completed. Will not be open to the public until construction work has started and permits approved in the middle of February to the first of March. Public Works Committee Minutes – January 17, 2005 Page 2  Freedom Square Ponds – Director McMullen met with Terra Engineering at an on site preconstruction meeting last week. The contractor was to start the dewatering on Thursday and start the dredging after that. At this time the work has not been started. Terra Engineering will send a new schedule to the City and Director McMullen will forward that schedule on to the Aldermen. Director McMullen also noted the weather temperature needs to be above 15 degrees and below 30 degrees for the contractor to do the work.  Durham Drive Cul-de-Sac – Director McMullen explained Platt Construction, the Contractor for Bushy’s, has requested bagging “No Parking – Fire Lane” signs to park their construction trailer. Bushy’s is expected to receive Temporary Occupany on Wednesday and will be open for business. The Committee will not allow the “No Parking – Fire Lane” signs to be covered.  Quietwood Creek – Diverting Structure – Director McMullen explained INSPEC, the contractor for the Baylane School parking lot, will be going to Plan Commission with plans for the Baylane School parking lot. Included in those plans are the plans for the diverting structure for Quietwood Creek. UNFINISHED BUSINESS Martin Drive- second phase of traffic study for intersection of Martin Drive/Janesville Rd – Director McMullen explained Waukesha County did a traffic study of Martin Drive and Janesville Road. The counters were put out in September and October during Janesville Road Construction. Due to the road being closed the counts went down. Because this is not an accurate study they will put the counters out again in April and May. Ald. Borgman moved to defer and place under new business placed on file. Seconded by Ald. Salentine. Motion carried 3-0. Ald. Salentine moved to reconsider the previous motion. Seconded by Ald. Borgman. Motion carried 3-0. Ald. Salentine moved to defer. Seconded by Ald. Borgman. Motion carried 3-0. Discuss driveway of property at S74 W21052 Field Drive as a result of road paving by Payne & Dolan – Director McMullen reported Payne and Dolan will be coming out in spring to meet with the property owner and mark the locations to fix both approaches. The Committee requested this item be placed under status of projects until it is completed. NEW BUSINESS: Discuss buffering at Freedom Square Outlet for property on Schubring Drive - In 2004 the City of Muskego let the contracts for the installation of a 72” Storm Sewer to relieve the flooding problems that were occurring at the Freedom Square Ponds. The large outlet storm sewer was constructed to within 20’ of the existing water edge. Due to the large size of the pipe and the material that was installed (reinforced concrete) the pipe has caused some concern from the property owners adjacent to the outlet. In an effort to “shade” or buffer this area, we are proposing to install arborvitae plants around the Public Works Committee Minutes – January 17, 2005 Page 3 structure. The installation of the planting will adequately address the concerns of the residents and will also help to improve the aesthetics of the area. The construction of the outlet structure caused several of the larger old growth trees and shrubs to become damaged or completely removed. The installation will return the area to it’s original condition and will also help to eliminate the parking lot run off into the lake. Ald. Salentine moved to recommend approval to Common Council for the expenditure of up to $5000.00 for planting materials associated with the Freedom Square Outlet Structure. Seconded by Ald. Borgman. Motion carried 3-0. Review quotes for Loader – Two quotes were received for a 2005 Model year four-wheel drive loader. The two quotes that were received varied greatly in price, however the Caterpillar loader doesn’t meet the specifications. A smaller machine than requested was quoted. It is Director McMullen’s recommendation that the City purchase the 2005 John Deere 544J Loader including the extended warranty, Director McMullen is also recommending to sell old machine rather than trade it in. Staff has researched the average resale cost for a similar loader and should be about to get at least $15,000- $20,000. The Capital Budget request that was approved by the Committee of the Whole was $138,000.00. Ald. Borgman moved to recommend approval to Common Council for the purchase of the John Deere 544J Loader with the extended warranty for a total expenditure of $118,983.00. Further direct the Engineering/Building Inspection Director to actively pursue the sale of the existing loader. Seconded by Ald. Salentine. Motion carried 3-0. Establish fees for Public Works Projects for 2005 Director McMullen explained in early January of each year the departments are required to review the fees for the up coming year. After looking at the increases in fuel, labor, culver and other material cost staff has adjusted the fees accordingly. The proposed increases are still less than other contracted services, however the City is recovering our actual out of pocket expenses including labor, material and overhead. The average increase was approximately 3.5 to 5% based primarily on labor and material increases. The culvert increase is based on steel increase of 4.75-5%. Ald. Borgman moved to recommend to Common Council for the approval of the new 2005 Public Works fee structure as presented. Seconded by Salentine. Motion carried 3-0. Discuss proposed requirement for storm drain markers – Director McMullen explained the Conservation Coordinator is requesting developers installing stormwater infrastructure in Muskego be required to mark storm drains with a 4” disk that portrays a symbol of a sunfish and the message “No Dumping – Drains to Lake” with costs ultimately borne by the developers. Director McMullen explained it has become a common practice for communities to mark storm drains to discourage dumping of waste that drains into the waterways. The cost to purchase 500 would be $3.15/ea. and warranted for 30 years. It is proposed that the City purchase sufficient quantities to resell to developers as needed. A grant may be sought to have markers installed for some of the existing storm drain inlets within the City. Ald. Salentine moved to recommend to Common Council that Section 02500 of the Development Standards include the requirement that storm drain markers be affixed to all new stormwater curb inlets. Seconded by Ald. Borgman. Motion carried 3-0. Public Works Committee Minutes – January 17, 2005 Page 4 Review request to vacate a storm drainage easement along Hillendale Drive west of Racine Avenue – Director McMullen explained Mr. Knudson was originally required to install a drainage easement when he sub-divided his land in 1998. The easement drains the roadside ditch through his property to the wetlands west of the parcel. The proposed (2005) Certified Survey Map shows the drainage easement being relocated 36.86 feet west of the existing easement. The new easement would be located along the common lot lines of the newly created lots, rather than through the middle of a lot. Staff does not see any reason the easement shouldn’t be allowed to be vacated and granted at the proposed location. The existing easement can be vacated by CSM and upon approval of the new CSM the new drainage easement will be created. The only impact will be on the right of way. The existing roadside ditch will need to be reshaped to direct the water into the new easement. Ald. Borgman moved to recommend to Common Council the approval of the new location of the drainage easement for the Knudson Property, further recommend that the Common Council vacate the existing drainage easement by the new CSM, and further direct the Highway Superintendent to cause the ditch line to be reshaped with the installation of new culverts by the property owners. Seconded by Salentine. Motion carried 3-0. SUBDIVIDER’S EXHIBITS – None. ACCEPTANCE OF IMPROVEMENTS - None. NEW BUSINESS PLACED ON FILE – No action intended for these items. The following may be placed on the agenda at a future meeting. Candlewood Village traffic issues Process for filling additional Building Inspector - Director McMullen will have more information for the February meeting. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW – Director McMullen informed the Committee of a Revocable Occupancy Permit for St. Francis Bank. St. Francis is requesting a temporary parking lot for employees to park. This would be located in the City’s right of way. St. Francis will be responsible for construction and maintenance. Director McMullen will place on the Common Council agenda. ADJOURNMENT - Ald. Borgman moved to adjourn the meeting at 5:53 PM. Seconded by Ald. Salentine, motion carried 3-0. Respectfully submitted, Kellie Renk Recording Secretary