Public Works Committee- MINUTES - 10/18/2004
APPROVED
CITY OF MUSKEGO
PUBLIC WORKS COMMITTEE MEETING
MINUTES OF MEETING HELD MONDAY, OCTOBER 18, 2004
Chairman Chris Buckmaster called the meeting to order at 5:05 PM. Also present were
Committee Members Ald. Nancy Salentine, Ald. Neil Borgman, Engineering/Building
Inspection Director Sean McMullen, Public Works Superintendent Wayne Delikat and
those per the attached sheet.
Chairman Buckmaster reported that the meeting was noticed in accordance with the Open
Meeting Law.
PLEDGE OF ALLEGIANCE
Chairman Buckmaster led those present in the Pledge of Allegiance.
APPROVAL OF MINUTES
Ald. Salentine moved to approve minutes of the meeting held September 20, 2004. Ald.
Borgman seconded. Motion carried 3-0.
ENGINEERING/BUILDING DIRECTOR – PUBLIC WORKS SUPERINTENDENT
REPORTS –
Superintendent Delikat reported leaf pick up has begun and they are finishing up on the
town hall roof. Three layers of asphalt shingles have been removed.
STATUS OF PROJECTS
Tess Corners Pond Expansion/Drainage Issues (New Berlin) – The City of New
Berlin is in the process of land acquisitions for the project. Sean and a
representative from the City of New Berlin will be meeting with the DNR on Friday,
October 15 to request approval to continue grant funding for this project until June
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2005. A meeting for Thursday, October 14 is scheduled to meet with the affected
City of New Berlin property owners to discuss land acquisitions. Re-bid opening
date is October 21, 2004 at 10:00 AM at the City of New Berlin.
Janesville Road Reconstruction Project – Waukesha County will be sending
copies of the lease agreement documents for the parking lot next to the Country
Trader this week. With this agreement Waukesha County is setting some
requirements:
- Indemnification from any contamination found during excavation
- A Fence installed around the creek
- Possibly extending the parking lot to the Tess Corners Fire Department and
adding a secondary ingress/egress. There will be sufficient asphalt thickness
for the fire trucks to drive through the parking lot also. The Condemnation
Commission agreed with the County.
Public Works Committee Minutes – October 18, 2004 Page 2
Director McMullen reported on the Condemnation Hearing between the County and
the Schaumbergs. The Condemnation Commission agreed with the County as to
the value of the condemnation.
Martin Drive Realignment – Areas are still settling. The Committee agreed to
wedging the area and then do a replacement in Spring of 2005. Super Excavators
is the contractor on this project. They will be paying the Engineers time and Payne
and Dolan’s time.
Durham Drive Realignment – Working with DNR on filling of wetlands. The DNR
has approved the final alignment and wetland impacts. Storm sewer design must
be submitted for approval prior to a permit being issued.
Durham Cul de Sac - Two cases where the decorative concrete was driven
through after hours. There are two claims for damage. The Contractor has
insurance to cover the costs of repair.
Idle Isle Bridge Reconditioning – On site diesel tank leaked into the channel. A
spill response team went out and cleaned up the area. The City notified the DNR.
Ald. Borgman will notify Suzie Link of the Lake District.
The false work, iron beams that hold the concrete up, has been approved.
Finishing up work to the abutments and the deck should be poured by next week
Tuesday or Wednesday.
Cherrywood Bridge Construction – Issues with the bridge being five feet too
wide. Finishing up the investigation on where the mistakes where made and putting
a process into effect so these mistakes do not happen again. The City will not have
to pay anything for this project. Ald. Buckmaster requested to be notified before
the bridge is open.
Freedom Square Ponds – Bids have been opened. Tentative schedule from the
contractor. Contracts have not been sent out yet. Work is tentatively scheduled to
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begin on November 20. One issue being resolved is the area from Lannon Drive,
between the two existing homes, to the outlet structure which will need restoration
from the storm sewer project. This same area will then be destroyed as an access
to do the pond work. Director McMullen will do a change order for the restoration.
Director McMullen and the Mayor are looking into the inlet between ponds 1 and 2.
Ald. Borgman noted the invert is damaged. It is broken up into about a dozen
pieces. There are two to three feet of difference in height from pond 1 and pond 2.
Director McMullen suggested removing the invert and turning them into one pond.
Director McMullen will write up a recommendation and bring to a special public
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works before Council October 26.
UNFINISHED BUSINESS
Review status of Quietwood East – Woods Rd Damage – Director McMullen reported
Woods Road will be repaired by Payne and Dolan when they pave Candlewood Creek
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Addition. If the repairs are not completed by October 31 the bond will be pulled.
Public Works Committee Minutes – October 18, 2004 Page 3
Status of installation of diverting structure – Quietwood Creek – The school has the
resources dedicated to do this project. The work will be done this year when they do the
parking lot construction.
Discuss safety issues on Durham Drive South, before Durham Court –
Superintendent Delikat reported the chevron signs have been put up and one more will be
added. This item can be removed from the agenda.
Annual discussion of draw down of both Little Muskego Lake Dam and Big Muskego
Lake Dam – Superintendent Delikat reported Little Muskego Lake is already down 6-7
inches and Big Muskego is down 8-10 inches from dry weather. They have not started the
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drawing down yet. Public Works will start the 25 drawing down the lake and end by
November 15th. Total draw down is 18-20 inches.
NEW BUSINESS:
Martin Drive – second phase of traffic study for intersection of Marti Drive/Janesville
Road – Director McMullen reported the County has completed the traffic study. Ald.
Salentine moved to defer, seconded by Ald. Borgman. Motion carried 3-0.
Review request to install removable pavers on drainage easement – Ferguson (Gold
Drive)- This property is located south of School Drive, off of Gold Drive and across from
Gem Dr. There is double-wide mobile home on the property. There are permits in for two
decks and a garage. There is a drain tile that runs along the south line. The owner is
requesting to put down 4”x6”x8” cobble pavers. Staff is recommending a revocable
occupancy permit. If the City would need to come in and do work he will be given 30 days
notice to remove the pavers, or the contractor will remove them and charge the owner for
the work. Ald. Salentine moved to allow the cobble pavers through a revocable
occupancy permit. Ald. Borgman seconded. Motion carried 3-0.
Review request to waive regulation for road improvements (Russet Court) – Mr. Jay
Strande has requested a waiver from the Public Works Committee from the requirement to
construct a road to City of Muskego standards. The proposed land division on Russet
Court would create a fourth property that would access a private drive. The two homes on
the corner of Hillendale Drive and Russet Court are not allowed to move their driveways
onto Hillendale Drive per a CSM requirement. This policy was put in place in order to
prevent large private roads from being constructed. Private roads are generally
constructed of gravel and are narrower than City streets. There is potential for safety
issues related to fire,police, and rescue vehicles. Also, private roads are not maintained or
plowed by the City. Staff is recommending the request be denied. Ald. Salentine moved
to deny the request for a waiver to the public road improvement policy. Seconded
by Ald. Borgman. Motion carried 3-0.
Review Revocable Occupancy Permit – Deer Creek/Parkland Drive retaining wall –
Cynthia Alivo residing at S76 W16826 Deer Creek Ct. installed a retaining wall without
permits, because she didn’t know she needed one. After it was brought to her attention,
she then applied for the necessary permits. The retaining wall is on the northeast corner of
the property along Parkland Drive. Parkland Drive has an existing 80-foot right of way.
The retaining wall encroaches 1-1 ½ feet into the right of way. There are currently no City
of Muskego utilities near the wall and the wall is far enough from the roadway so that no
Public Works Committee Minutes – October 18, 2004 Page 4
clear-zone violations exist. Staff is recommending a revocable occupancy permit to allow
the retaining wall and if the City would need to come in and do work, the owner will be
given 30 days notice to remove the portion of the retaining wall that encroaches into the
right of way, or the contractor will remove the retaining wall and charge the owner for the
work. Should the retaining wall ever be taken down, any other retaining walls would have
to be rebuilt within the City setbacks. Ald. Borgman moved to approve a revocable
occupancy permit for a retaining wall. Ald. Salentine seconded. Motion carried 3-0.
SUBDIVIDER’S EXHIBITS - None
ACCEPTANCE OF IMPROVEMENTS: Martin Estates, Candlewood Creek, Prairie
Meadows- Director McMullen recommend deferral of the acceptance of improvements for
Martin Estates, Candlewood Creek and Prairie Meadows. Ald. Salentine moved to defer
engross, seconded by Ald. Borgman. Motion carried 3-0.
NEW BUSINESS PLACED ON FILE – No action intended for these items. The following
may be placed on the agenda at a future meeting.
Candlewood Village traffic issues
Cornell Dr. traffic issues
Process for filling additional Building Inspector
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW -
None
ADJOURNMENT - Ald. Borgman moved to adjourn the meeting at 5:52 PM.
Seconded by Ald. Salentine, motion carried 3-0.
Respectfully submitted,
Kellie Renk
Recording Secretary