Public Works Committee - MINUTES - 11/15/2004
APPROVED
CITY OF MUSKEGO
PUBLIC WORKS COMMITTEE MEETING
MINUTES OF MEETING HELD MONDAY, NOVEMBER 15, 2004
Chairman Chris Buckmaster called the meeting to order at 5:03 PM. Also present were
Committee Members Ald. Nancy Salentine, Ald. Neil Borgman and Engineering/Building
Inspection Director Sean McMullen. Chief John Johnson and Public Works Superintendent
Wayne Delikat were excused.
Chairman Buckmaster reported that the meeting was noticed in accordance with the Open
Meeting Law.
PLEDGE OF ALLEGIANCE
Chairman Buckmaster led those present in the Pledge of Allegiance.
APPROVAL OF MINUTES
Ald. Salentine moved to approve minutes of the meeting held October 18, 2004. Ald.
Borgman seconded. Motion carried 3-0.
Ald. Borgman moved to approve minutes of the meeting held October 26, 2004. Ald.
Salentine seconded. Motion carried 3-0.
ENGINEERING/BUILDING DIRECTOR – PUBLIC WORKS SUPERINTENDENT
REPORTS –
STATUS OF PROJECTS
Tess Corners Pond Expansion/Drainage Issues (New Berlin) – The Mayors of
Muskego and New Berlin met today. Both Communities are satisfied with the
language of the agreement. New Berlin will pay for the decorative Gazebo, parking
lot, trees and lighting. Instead of a 50/50 agreement it will be more of a 42/58
agreement. Grant dollars are different from these items, which were not grant
eligible. Director McMullen will send out a memo to the Aldermen identifying what
items are included in the grant and what is part of the recapture. Director McMullen
noted for every dollar recaptured by the City of New Berlin fifty cents goes back to
the City of Muskego.
Janesville Road Reconstruction Project – The final surface course is scheduled
to go in the first part of next week.
Martin Drive Realignment – Payne & Dolan is installing a wedge over the
damaged areas. This will stay on the agenda until permanent repairs are
completed by Super Excavators in Spring of 2005.
Formatted: Bullets and Numbering
Formatted: Bullets and Numbering
Public Works Committee Minutes – November 15, 2004 Page 2
Idle Isle Bridge Reconditioning – Bridge deck is completed. The railings are up.
Contractor will be out within the next seven to ten days to install the beam guard.
Once the beam guard is installed, the bridge will be permanently opened.
Cherrywood Bridge Construction – Completed negotiations for the request for
extra money related to the bridge being construction 5’ wider than indicated on the
construction plans. Received DNR concurrence on the new bridge design. The
deck and parapet walls have been installed, including the decorative surface
treatment and railings. Curb and gutter and asphalt will be constructed the week of
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November 15. The bridge will be opened the following week. The architectural
staining and painting will be completed as weather permits; however, if conditions
aren’t favorable, they will be completed in spring of 2005.
Freedom Square Ponds – Contracts were mailed to contractor.
Engineering/Building Inspection Director is working with the alderman of the district
and Condo Association to resolve questions and concerns brought up by the Condo
Association and as issues are discussed, correspondence will be sent to the
Committee for information.
UNFINISHED BUSINESS
Review status of Quietwood East – Woods Rd Damage – Director McMullen
suggested this item be removed from the agenda. The repairs were completed a day
before the deadline. Staff time of 39-42 hours was billed to the developer at $65-85/hr.
Status of installation of diverting structure – Quietwood Creek – This project will be
done in spring with the Bay Lane parking lot improvements. In early spring the City will
drop off bails of straw to get them through the till the structure can be installed.
Martin Drive- second phase of traffic study for intersection of Martin Drive/Janesville
Rd – Waukesha County has not submitted the traffic study to the City. Director McMullen
will call Paul Barthel at the County again. Ald. Salentine moved to defer. Seconded by
Ald. Borgman. Motion carried 3-0.
NEW BUSINESS:
Review entry signs for Candlewood Village – Director McMullen stated Candlewood
Village is requesting to install a monument sign on the east side of Moorland Road. The
sign will be placed 12 feet east of the snowplow ramp. Ald. Salentine moved to
recommend to Common Council for the approval of the monument sign. Ald.
Borgman seconded. Motion carried 3-0.
Review Revocable Occupancy Permit – Lake Access 13 – Director McMullen explained
the property owner along the east side of Lake Access 13, also know as Michi Drive
Extension, has installed a retaining wall which encroaches 1.5’ to 2’ onto the Lake Access
13 parcel. Director McMullen recommended a Revocable Occupancy Permit to allow the
structure to remain in the present location until a time it is replaced or 50% or more is
damaged. The revocable occupancy permit contains language that should the City decide
to increase the use of the access or if the wall interferes with a proposed project on the
Public Works Committee Minutes – November 15, 2004 Page 3
access, the petitioner, at their own expense must remove the encroachment within 30 days
of notice being given by the City of Muskego. Director McMullen also recommended
adding the following:
#5 – Issuance of this permit shall not be construed as a waiver of the occupant’s
obligation to comply with any more restrictive requirements imposed by local ordinance.
#6 – Encroachment area is to be used for open/green space only. Storage of any kind will
not be permitted, including, but not limited to materials, equipment, vehicles, recreational
vehicles and boats. Furthermore, within 15 days of approval, asphalt parking and
driveway areas shall be removed from within 3 feet of the property line, and said area shall
be restored and maintained in a vegetative cover.
Ald. Salentine moved to recommend to Common Council for approval of the
Revocable Occupancy Permit with the addition of #5 and #6. Seconded by
Borgman. Motion carried 3-0.
Discuss Committee submittal deadlines – The policy of the Public Works Committee for
submittal is a minimum or 10 days prior to the meeting. Director McMullen is requesting
this deadline be enforced for residents and developers, to allow time for staff to research
and prepare the supplement for the Committee packets. The Committee agreed and finds
the supplements very helpful.
Discuss recreation trail requirement – Pellmann Property – Mrs. Karen Fockel was
present on behalf of her parents, Mr. and Mrs. Pellmann, to discuss a recreation trail being
installed as part of a CSM for the division of their existing parcel at the Northeast corner of
Woods Rd and Bay Lane. Director McMullen explained the recreation trail would be
completely constructed within the right of way. Director McMullen explained the
Pellmann’s are asking to create a four lot CSM. Precedence has been set through the
Wernette CSM where they were required to install a recreational trail along Woods Road.
The Pellmann’s could enter in an agreement with the City to do the recreational trail as
part of the City’s Road Program. Director McMullen stated he would save as many trees
as possible, but some would have to come down. Ald. Buckmaster stated the Committee
will be addressing safety signage at the recreational trail intersections at future meetings.
Ald. Salentine moved to recommend to the Plan Commission and Common Council
that the recreational trail be installed along the north side of Woods Road from the
back of curb at Bay Lane (including all necessary curb modifications) to the eastern
property line of the CSM. Further move that the Planning Department, in
consultation with the City Attorney draft the necessary documents, subdividers
agreement, for the installation of the proposed improvements. Ald. Borgman
seconded. Motion carried 3-0.
Discuss driveway of property at S74 W21052 Field Drive as result of road paving by
Payne and Dolan – Mr. Dennis Herdeman was present to discuss the quality of the road
paving on his driveway. Ald. Buckmaster read the background information. The City of
Muskego entered into a contract (2004 Road Program) with Payne and Dolan for the
reconstruction of Field Drive. During the reconstruction of the roadway, it was learned that
the drainage along the Herdeman property would need additional measures to prevent the
trapping of surface water run off. The contractor began by creating a depression in the
driveway to allow the surface water to drain properly. This remedy proved to be
Public Works Committee Minutes – November 15, 2004 Page 4
inadequate as it caused a drastic depression in the area. After consultation with Public
Works and the contractor a culvert was installed, and an asphalt patch was also installed
over the new culvert. The patch extended approximately 10’ up the property owners
driveway and was cut in with a butt joint to ease any transition between the new pavement
and the existing driveway. The Petitioner is requesting the patch be extended
approximately another 5’-10’ up the driveway, and the second driveway wedge at the circle
driveway be replaced.
Mr. Herdeman explained when the road was repaved the grade of the road was raised.
Mr. Herdeman was unhappy with the work the contractors did. He spoke to Doug Buth of
Payne and Dolan. Mr. Buth stated he would have to talk to Sean McMullen at the City.
Mr. Herdemann met at his property with City staff Sean McMullen and Wayne Delikat and
also Doug Buth and Mike Benish of Payne and Dolan. It was agreed that a saw cut would
be made to install a single culvert to resolve the standing water problem. Mr. Herdeman
stated he asked Mike Benish how far they would need to come back to in order to resolve
the problem. Mr. Herdeman stated Mike Benish showed him the area which Mr.
Herdeman spotted at the second mature tree. Mr. Herdeman stated he weed wacked
back to that point. Mr. Herdeman explained his father was ill and he could not be home
while the work was to be done. He called Doug Buth and requested Mr. Buth call him
when they would make the repairs. Mr. Herdeman returned home and the work was
completed without him being informed. Mr. Herdeman called Mr. Buth, who suggested he
call Sean McMullen at the City. Mr. Herdeman called Mr. McMullen and scheduled a
meeting. At the meeting Mr. Herdeman was referred to the Public Works Committee. Mr.
Herdeman showed the Committee pictures he had taken of the work that was done and
also of standing water days after it had rained. Mr. Herdeman is unhappy with the
workmanship and quality of the installation. Mr. Herdeman is concerned about his safety
during winter when the water that is standing at the end of the driveway freezes.
Director McMullen explained it was his administrative decision that the driveway was
repaired and met the contract and policies of the Public Works Committee. Mr. McMullen
stated he was not aware of the conversation between Mr. Herdeman and Mr. Benish as to
the footage. Director McMullen explained an option to repair could be to have Payne and
Dolan come back and install a butt joint at Field Drive and one on the driveway between
two saw cuts. The cost of that would be between $750-$800 dollars. Director McMullen
will call Payne and Dolan and speak to Mike Benish and Doug Buth. Ald. Salentine
moved to defer to the second week in December prior to Common Council. Ald.
Borgman seconded. Motion carried 3-0.
Determination of “No Parking” signs on Durham Place cul de sac – The Committee
discussed the issue of no parking along Durham Place. Ald. Buckmaster explained there
is a ditch and no shoulder along the left side of Cornell Circle which makes it unsafe to
park there. Ald. Buckmaster further stated that Bushy’s Pub and Grill has certain
requirements they must comply with per the Fire Code. The residents along Durham
Place do not have a problem with no parking and if there were an event they would only
have to notify the Police Department ahead of time and parking would be allowed. Ald.
Salentine moved to recommend to Council for approval of the “No Parking” and fire
lane signs to be installed along the east side of Durham Place from the north right of
way of Cornell Drive north to the center of the cul-de-sac. “No Parking Fire Lane”
signs to extend from the center of the cul-de-sac west-southwest to the new
entrance to Bushy’s pub and grill. Further, no parking along the west side of
Public Works Committee Minutes – November 15, 2004 Page 5
Durham Place from the limits of the fire lane through the north right of way of
Cornell Circle. Seconded by Ald. Salentine. Motion carried 3-0.
Review latest speed analysis for Cornell Drive – Director McMullen explained the traffic
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counters were set in October. The 85 percentile speed in each direction was within the
limits of a 25mph roadway. 6000 cars passed the counters in a two-week period, which is
standard for that area. Counters were out prior to the cul-de-sac and construction on
Janesville Road. There was an increase while Janesville Road was closed.
SUBDIVIDER’S EXHIBITS – Director McMullen stated the subdivision Crystal Lake is
located off the Deback parcel off Muskego Dam Road. The road and storm sewer are
public. The plans meet all the requirements from Chapter 13 and the City Codes. Ald.
Salentine recommended to Council for approval of Crystal Lake stormwater,
grading, street, stormsewer and erosion control plans. Ald. Borgman seconded.
Motion carried 3-0.
ACCEPTANCE OF IMPROVEMENTS
NEW BUSINESS PLACED ON FILE – No action intended for these items. The following
may be placed on the agenda at a future meeting.
Candlewood Village traffic issues
Process for filling additional Building Inspector
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW -
None
ADJOURNMENT - Ald. Borgman moved to adjourn the meeting at 6:40 PM.
Seconded by Ald. Salentine, motion carried 3-0.
Respectfully submitted,
Kellie Renk
Recording Secretary