Public Works Committee- MINUTES - 3/24/2003
Approved
PUBLIC WORKS COMMITTEE MEETING - CITY OF MUSKEGO
MINUTES OF MEETING HELD MONDAY, MARCH 24, 2003
Chairman Nancy Salentine called the meeting to order at 5:30 PM. Present were committee
members Ald. Butch Le Doux and Ald. Eric Schroeder. Also present were Engineering/Building
Inspection Director Sean McMullen, Public Works Superintendent Wayne Delikat and those per
the attached list. Chairman Salentine led those present in the Pledge of Allegiance.
Chairman Salentine noted that the meeting was posted in accordance with the Open Meeting
Law.
APPROVAL OF MINUTES – Ald. Le Doux moved to approve the minutes of February 24,
2003. Seconded by Ald. Schroeder, motion carried 3-0.
STATUS OF PROJECTS
MMSD Storm water Regulations – Item under Unfinished Business.
Tess Corners Pond Expansion/Drainage Issues New Berlin - Waiting for DNR comments and
then we will be able to start land acquisition.
Janesville Road/Moorland Road Intersection - Waiting for good weather in order to complete
punch list.
Durham Drive Realignment (McShane south to “OO”) – Sean reported that he met with
representatives from DNR today and Sean will be responding to the DNR comments, copies of
which will be supplied to the committee, on their NR 103 determinations. Sean is looking at
several options to comply with the DNR.
Lions Park/Oak Grove Intersection – Item under Unfinished Business.
nd
Martin Drive Realignment – Sean advised that land acquisitions should be completed by the 2
rdth
week of April. He hopes to bid project the 3 or 4 week of April with a June construction date.
Janesville Road Reconstruction Project – Nothing new to report
Quietwood Creek Recreation Trail – Sean had nothing new to report. Ald. Le Doux advised that
Mr. Carity has now handed everything over to the homeowner’s association. Ald. Le Doux will
supply staff with a list of those members.
UNFINISHED BUSINESS
Discuss Urban/Rural Drainage –Supt. Delikat reported that they are working on culvert
installations. Supt. Delikat advised that Time Warner Cable has to come back to repair cable
Public Works Committee Meeting Minutes of March 24, 2003 Page 2
installation also. Ald. Le Doux questioned the drainage concern with property on Green Street
and Sean advised that a letter would be sent out this week and Sean will supply Ald. Le Doux
with a copy.
Further review of request for berm and plantings – Rosewood Subdivision –
Engineering/Building Inspection Director Sean McMullen discussed different alternatives for
how to screen Moorland Road from Rosewood Subdivision from Mr. Warczak’s house to almost
Durham Drive. The alternatives discussed last month were to purchase additional trees from
Trees On The Move or to put a 6 ft. tall shadow box fence along that line. The estimate for the
fence is almost $18,000.00 to have it installed from Mr. Warczak’s west property line to the
western property line of the outlet, which is the entire section. With Trees On The Move giving
us the pine trees and using a 15 ft. staggered spacing, we are still looking at $21,600 for those
trees. Sean advised that our Conservation Coordinator/Urban Forester, Tom Zagar, has recently
purchased trees that were originally budgeted for area from McShane Drive to Janesville Road
and having Public Works/Public Utilities and Tom and his staff plant the trees for roughly
$7,000.00. Sean advised that in the original budget for Moorland Road-South was $28,000 to
purchase trees. Sean would like to reallocate some of that money for the purchase of trees and
put some mixed coniferous and hardwoods to intensify the plantings along the berm area to
create enough of a buffer to eliminate 80% of the road noise. Discussion ensued with Mr.
Warczak and Mr. & Mrs. Eric Johnson on different alternatives. The committee had reservations
on fencing noting maintenance concerns and realizing that the fence would be installed, by the
City, in the planting easement on each of those properties. Ald. Schroeder moved to send out a
letter to the property owners requesting them to vote on the following three alternatives:
Option #1: Install a “Shadow Box Fence” on private property. The fence would
most likely be six feet tall and would be installed on the existing berm at the highest
ground level possible. This option would not include installing any additional trees.
Option #2: Intense tree plantings on private property within the tree planting
easement, where available. Additional coniferous plantings would be placed
around the existing trees.
Option #3: A one to two foot increase in the height of the existing berm. The
additional height would depend upon what existing topography will allow. With
this option, no additional plantings will be added; however, the existing trees
would be transplanted back to the berm after grading operations.
Sean clarified that the approximate $16,000-$18,000 would be taken out of the Moorland-South
project remaining contingency if the property owners decided on fencing or taking $21,000.00
out of the planting moneys that were set aside for Moorland Road-South project.
Ald. Schroeder suggested poling the affected property owners explaining the three options and
asking them to come to a uniform decision. Sean agreed to send out a letter with the above three
options along with a sketch of each option with a request to choose one option and return to city
in self-addressed stamp enveloped enclosed with each letter.
Public Works Committee Meeting Minutes of March 24, 2003 Page 3
Ald. Schroeder moved to authorize Sean to send out all three options to the affected
property owners, without prices, and to bring back the prices, along with completed
surveys, to the April meeting. Seconded by Ald. Le Doux, motion carried unanimously.
The committee also agreed that after the project if the affected property owners want to install
additional plantings, they must meet with Tom Zagar to ensure that the plantings are put in the
designated planting areas.
Further discussion on proposed realignment of Oak Grove Drive/Lions Park Drive - Sean
reported that a temporary stop sign would be installed next week on Lions Park Drive for the
four or five properties north of the intersection. Time Warner Cable should be moving the pole
the first week of April.
Further discussion on programming of streetlights on CTH L & Moorland Road and corner of
CTH L and entrance to Kohl’s Department Store – Sean reported that item has been taken care
of.
Review and recommend approval of Amendment to Chapter 34/MMSD Stormwater Regulations
- Waiting for final draft of information for committee review.
NEW BUSINESS
Review request for reimbursement – Chamberlain Hill Subdivision – Robert Schwarz and Tom
Hirsch, representatives of Chamberlain Hill Subdivision, appeared before the committee to
request reimbursement from the City of the anticipated expenditure for realignment and repaving
of the cul de sac at an estimate of $6,3000. After considerable discussion, the committee felt
strongly that this would set a precedent and that the City would not be incurring any expense at
this time because Oak Hill Trail is in good condition and the expenditure is coming as a result of
the requested subdivision. Ald. Salentine moved to deny request. Seconded by Ald.
Schroeder, motion carried unanimously.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY
LAW – None
SUBDIVIDER’S EXHIBITS - None
ENGINEERING/BUILDING INSPECTION DIRECTOR’S REPORT – Sean reviewed with
the committee the final bids that were received for the truck and required equipment. Sean
explained that the only bid received for the truck that followed all specifications was from
Lakeside International Trucks, Inc. at a cost of $55,591.00. Also, the only equipment company
that handled the equipment dump body, plow and salter was received from Schmidt Engineering
& Equipment, Inc. This bid came under budget. Ald. Le Doux moved to recommend purchase
of this equipment for $55,591.00. Seconded by Ald. Schroeder. The committee noted that the
motion did not include the required equipment. Ald. Le Doux moved to amend the previous
Public Works Committee Meeting Minutes of March 24, 2003 Page 4
motion to include the $46,215.00 amount for equipment for a total expenditure of $101,806.
Seconded by Ald. Schroeder, motion carried.
HIGHWAY SUPERINTENDENT’S REPORT – Nothing new to report.
ADJOURNMENT – Ald. Salentine moved to adjourn the meeting at 6:42 PM. Seconded
by Ald. Le Doux, motion carried unanimously.
Respectfully submitted,
Cathie M. Anderson
Recording Secretary
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