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Public Works Committee - MINUTES - 1/27/2003 Approved PUBLIC WORKS COMMITTEE MEETING- CITY OF MUSKEGO MINUTES OF MEETING HELD JANUARY 27, 2003 Chairman Nancy Salentine called the meeting to order at 5:40 PM. Present were committee members Ald. Butch Le Doux and Ald. Eric Schroeder. Also present were Engineering/Building Inspection Director Sean McMullen, Public Works Superintendent Wayne th Delikat, and 7 District Alderman Eileen Madden. Chairman Salentine led those present in the Pledge of Allegiance. Chairman Salentine noted that the meeting was posted in accordance with the Open Meeting Law. STATUS OF PROJECTS MMSD Storm water Regulations – Sean reported that the City has received final guidelines that must be in place by April 13, 2003. He will be working with Attorney Molter to finalize amendments to the City of Muskego’s municipal code and should have something to present to the committee at the February meeting. Tess Corners Pond Expansion/Drainage Issues New Berlin - Sean reported that the DNR and SEWRPC are not agreeing on the exact amount of wetlands to be delineated. Michael Campbell from Ruekert & Mielke are trying to schedule a meeting with both parties and as soon as that issue is resolved we can proceed with the project. Janesville Road/Moorland Road Intersection - Sean is negotiating with the developer of Kohl’s Department Store and Waukesha County on final payments. All of the overage in engineering inspection charges has been resolved with Ruekert & Mielke and the City will be picking up approximately $8,000. The additional fees have been distributed to Kohl’s and Waukesha County. Ald. Le Doux questioned the status of the repair of the orange snow fence as well as the 90% downcast shields needed on the outside lights. Sean advised that he is working with the newest construction manager for Kohl’s and has been assured that they will be in compliance prior to Kohl’s receiving their final occupancy on March 15, 2003. Durham Drive Realignment (McShane south to “OO”) – Sean reported that he is meeting with th the DNR on Thursday, January 30, to discuss wetland delineation and flood plains. The Army Corps of Engineers have agreed and things are going along very well with the DNR & SEWRPC on this project. A week ago Friday, Sean met with the Wisconsin Department of Transportation on possible funding for this project. He will be applying for CMAQ funding, connecting highways funding and STP-urban funding. If we receive all three grants, we will be looking at a cost to the City of Muskego of between $150,000 and $200,000. The projected cost of this project is 4.4 million. This is a federally funded program to the local unit. It still has to go through the State, but is locally controlled. Public Works Committee Meeting Minutes of January 27, 2003 Page 2 Lions Park/Oak Grove Intersection – Sean reported that the design for this intersection realignment project is 90% complete. It will be bid out as part of the 2003 road program that is published in March. It has been determined that Time Warner Cable is the owner of the equipment and the City will be sending them a 30-day notification to relocate the equipment. Public Works Superintendent Wayne Delikat advised the committee that he has received several calls from local property owners and he felt that it would be a good idea to invite these people in to explain the project prior to the work being started. The committee is proposing to hold a 5:30 PM informational meeting prior to their regularly scheduled Public Works Committee meeting th on February 24, when assured that all committee members can be in attendance. Hillendale/Racine Intersection - Sean advised that this item could be taken off of the agenda, as it doesn’t meet the criteria for traffic signals. Warrants are met in the early am and the early pm. Ald. Le Doux moved to request that Sean write to Waukesha County voicing the City’s concern with the dangerous curve on Racine Avenue at the Hillendale Intersection and request that they install engineer grade of “dangerous intersection ahead” signs at that intersection at 250 feet south going northbound and 250 feet north going southbound. Seconded by Ald. Schroeder, motion carried unanimously. Martin Drive Realignment – Sean met with Mr. Al Basse on Tuesday of last week to discuss purchase of property required for project. They have reached an agreement on price that will be sent to Council with a recommendation. He will be meeting to begin renegotiating with Mr. th Lindeman on the 13 of February. He has reached an agreement with Mr. Borchardt for final relocation. Bay Lane Signals – This project has been completed and can be removed from the project list for future agendas. Janesville Road Reconstruction Project – Nothing new to report. UNFINISHED BUSINESS Discuss Urban/Rural Drainage – Public Works Superintendent Delikat reported that they were completed a small job on Park Drive where they have replaced the drainage tile with an 18” and 24” storm sewer and will be working on a drainage problem on Henneberry Drive as soon as the Engle/Ewald property has been purchased. Status of drainage project – Holly Patch Court (Engineering) - Project has been completed and can be removed from project list. Landscaping will be done in spring. NEW BUSINESS Review bridge load ratings (Engineering) – Sean McMullen discussed with the committee mandates from the State Department of Transportation requiring information on bridge loading rates every fifteen (15) years and as part of that requirement, the City has to do a bridge inventory every two years. There here are two bridges that need to be replaced in 2003 and one Public Works Committee Meeting Minutes of January 27, 2003 Page 3 other bridge that will remain in service for a couple of more years. The bridges being discussed are the Muskego Dam Road bridge, the Jewel Crest bridge and the bridge at Idle Isle. Currently the load ratings at Idle Isle and Jewel Crest are at a load rating of no greater than 5 ton. As part of the process, it is required that bridges not meeting the minimum tonnage be posted. Ald. Schroeder moved to set load rating for Muskego Dam Road to be posted at 4 ton and Jewel Crest bridge at 5 ton. Seconded by Ald. Le Doux, motion carried unanimously. After clarification, Ald. Schroeder moved to amend his motion to include setting load rating for Idle Isle at 5 ton. Seconded by Ald. Le Doux, the amended motion carried unanimously. Review grading and development plans for Aldi - Sean reviewed with the committee grading and drainage plans for Aldi’s that will be located on Janesville Road, east of Mooreland Road. Ald. Le Doux moved to approve grading and drainage plans subject to technical corrections being approved by the Engineering/Building Inspection Director. Seconded by Ald. Schroeder, motion carried unanimously. Review grading and development plans for Redmond Development – Sean reviewed with the committee grading and development plans for this entire development that includes some commercial and multi-unit developments. The plans have met the 99% submittal approval with some technical issues to be worked out regarding storm water requirements. The developer is looking to purchase storm water from the City’s community center property and this proposal will be presented to Finance Committee in the near future. Ald. Schroeder moved to approve the grading and development plans subject to technical revisions being approved by the Engineering/Building Inspection Director. Seconded by Ald. Le Doux, motion carried unanimously. Review grading and development plans for Quietwood East – Sean reviewed with the committee grading, storm water, and storm water management plans for this development. This plan approval is only for the portion east of Woods Road including the cul de sac. Lots 36 thru 50 are not included in this approval. Plans meet all requirements but one item must be addressed on lot 4 as far as storm water management. Other issue is pedestrian path that will run along Woods Road for the entire length of the subdivision. The path will go in as part of the binder course. Ald. Le Doux moved to approve the grading, storm water, storm water management, maintenance plans and erosion control plans. Seconded by Ald. Schroeder. Ald. Le Doux moved to amend resolution to also authorize Engineering/Building Inspection Director to make technical corrections to the above plans. Seconded by Ald. Schroeder. Amended motion carried unanimously. Review proposed 2003 fee schedule - Existing fee schedule has not been adjusted for the last couple of years. The adjustment is just for the increase in materials and labor. The committee agreed that these fees need to be reviewed every two years. Ald. Schroeder moved to recommend the Fee Schedule for the Department of Public Works 2003. Seconded by Ald. Le Doux, motion carried unanimously. ACCEPTANCE OF IMPROVEMENTS - None Public Works Committee Meeting Minutes of January 27, 2003 Page 4 COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW – Chairman Salentine reported that all of the members of the Public Works Committee are in agreement to schedule their monthly meeting, the fourth Monday of the month, at 5:30 PM. Meeting time will adjusted if a member is unable to attend. SUBDIVIDER’S EXHIBITS - None ENGINEERING/BUILDING INSPECTION DIRECTOR’S REPORT - Engineering/Building Inspection Director Sean McMullen asked the committee if they would be receptive to a special joint Public Works/Public Utilities meeting before the Council meeting on th Tuesday, February 11, in order to accommodate the approval of the Chamberlain Hills Subdivision construction plans. The committee was receptive to this meeting being planned in accordance with the public hearings scheduled. HIGHWAY SUPERINTENDENT’S REPORT – Public Works Superintendent Wayne Delikat reported that crews are working on brushwork and tree trimming. ADJOURNMENT – Ald. Le Doux moved to adjourn at the meeting at 6:54 PM. Seconded by Ald. Schroeder, motion carried unanimously. Respectfully submitted, Cathie M. Anderson Recording Secretary ca