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Public Works Committee - MINUTES - 2/24/2003 Approved PUBLIC WORKS COMMITTEE MEETING - CITY OF MUSKEGO MINUTES OF MEETING HELD MONDAY, FEBRUARY 24, 2003 Chairman Nancy Salentine called the meeting to order at 5:31 PM. Present were committee members Ald. Butch Le Doux and Ald. Eric Schroeder. Also present were Engineering/Building Inspection Director Sean McMullen, Public Works Superintendent Wayne Delikat and those per the attached list. Chairman Salentine led those present in the Pledge of Allegiance. Chairman Salentine noted that the meeting was posted in accordance with the Open Meeting Law. INFORMATIONAL MEETING - Proposed Realignment of Oak Grove Drive to Meet With Lions Park Drive – Chairman Nancy Salentine welcomed everyone, gave a brief history of this proposed project and then turned the meeting over to the Engineering/Building Inspection Director Sean McMullen to explain the proposed project. Sean McMullen explained that the engineering department has been working on this project over the past several years as complaints have been received regarding safety and speeding issues. Oak Grove Drive is the only entrance into this subdivision. The City has budgeted in 2003 the realignment of this intersection. The proposed project would be to make this a 90° intersection meeting the federal standards for this type of intersection. Prior to any further engineering being done for this project, it was decided that this meeting would be scheduled in order to receive input from the affected residents. Chairman Salentine explained that requests had been at various committees over the years for stop signs, speed bumps, etc., in order to control the speed of the traffic. The projected cost of this project is approximately $12,500, and with bad soils could go as high as $26,000. Jacamino Peroceschi, W188 S7666 Oak Grove Drive, distributed a sketch to the committee outlining several suggestions for signs and yellow striping. Robert Prah, W188 S7688 Oak Grove Drive, suggested that a stop sign be installed instead of the existing yield sign. He also suggests that the berms be removed and the area be leveled for sporting activities. Thomas Breier, S77 W18774 Lions Park Drive, questioned whether the problem was with traffic going in or going out? He stated he experienced people turning off of Janesville Road and entering Lions Park Drive in excess of 25 mph. Robert Glazier, S77 W18802 Lions Park Drive, stated he has been aware of the speeding problem with traffic from both directions on Oak Grove Drive. He is asking that we stick to the proposal being presented realizing that this project would have become a reality a couple of years ago if it wasn’t for the problem with getting electrical poles moved. Joan Zitzke, W188 S7556 Oak Grove Drive, inquired as to how much of Lions Park will be lost with this proposal and also if this project becomes a reality, will there be stop signs put in with this realignment. Sean advised that there would be no less area for Lions Park and that a temporary stop sign would be put in prior to the construction and then it would be studied before making the stop sign permanent. Residents voiced approval of trying a temporary Public Works Committee Meeting Minutes of February 24, 2003 Page 2 stop sign. Ed Lyon, W188 S7598 Oak Grove Drive, questioned how many accidents have occurred at this intersection. Chairman Salentine advised that to her knowledge, there have been no accidents to date. Several in attendance felt that a permanent stop sign would resolve the concerns. Mr. Lyon added that he felt a stop sign would resolve the problem. George Last, W188 S7593 Oak Grove Drive, felt that we would be aggravating the problem more than eliminating the problem and he felt that the berms should be removed and a stop sign installed. Ald. Schroeder questioned the suggested yellow line being installed. Sean explained that the yellow line does not meet federal regulations and could make the City liable. Sean also stated that he does not support that suggestion. Chief Johnson explained that installations of signs are driven by accident history. There is no accident history for this particular intersection. He is not convinced that the project is warranted and also does not feel that the stop sign meets the criteria and would not control traffic. From his prospective, he does not feel this project is needed. Chief indicated that he would supply the committee with all past traffic studies that were done for this intersection. A question was raised as to how to go about having a “No Thru” street sign installed at the end of Oak Grove. Public Works Superintendent advised that he would have the signed installed. Chairman Salentine also advised that she would check with the Parks & Recreation Director as to the feasibility of leveling off the parkland area. Chairman Salentine thanked all for coming to the informational meeting and assured them that the committee would be addressing this project in the future and that all would again be advised of any decision making. APPROVAL OF MINUTES – Ald. Le Doux moved to approve the minutes of January 27, 2003, noting a typo on page 3. Seconded by Ald. Schroeder, motion carried 3-0. STATUS OF PROJECTS MMSD Storm water Regulations – Tess Corners Pond Expansion/Drainage Issues New Berlin - Sean advised that he will be meeting this coming Wednesday with the representatives from the City of New Berlin, City of Muskego, Don Reed (SEWRPC) and the consulting engineering from R&M. We have been forced to make some substantial modifications to the pond; a little bit shallower and a little bit wider and inclusive of quality lands. SEWRPC is ready to sign off and will be sending their approval letter to DNR so that DNR can then proceed to issue the City a permit. Janesville Road/Moorland Road Intersection - Punch list has not been completed. Durham Drive Realignment (McShane south to “OO”) – Waiting for Corps of Engineers and the DNR to sign off on final route. Once that is done the environmental impact statement can be sent to the DOT and their environmental group because of the State funding requirements. Sean Public Works Committee Meeting Minutes of February 24, 2003 Page 3 advised that we qualify for 5.9 million dollars worth of funding which is an 80/20 match costing. He is hoping for a 2004 construction. Lions Park/Oak Grove Intersection – Nothing further to discuss. Martin Drive Realignment – Sean advised that he has secured necessary papers for the acquisitions and Attorney Molter will be working on the final offers. th Janesville Road Reconstruction Project – Looking at a March 5 for an Informational Meeting to be held at the City by Waukesha County. We will be receiving a 90% copy of plans and aldermen will receive a copy. Quietwood Creek Recreation Trail – Nothing new to report. UNFINISHED BUSINESS Discuss Urban/Rural Drainage –Nothing to discuss. Further review of request for berm and plantings – Rosewood Subdivision – Mr. Warzack appeared before the committee to again express his concern with the excess noise affecting his property that abuts Moorland Drive-south. Sean McMullen explained that he had met with the contractor and contractor is looking at about $54,000.00 to remedy. The cost is because of the amount of time involved with loading and unloading and shaping the berm areas that would involve restoration to all of the other areas because of the trucking required. Ald. Schroeder questioned if work could be done by Public Works Department and Sean advised that the department did not have the equipment. Ald. Le Doux questioned fencing with a cedar shadow box in a tight enough pattern to provide privacy and eliminate noise. Mr. Warzack stated that he would be receptive to a 6-foot fence being installed on the road right-of-way. Sean verified that the proposed fencing would be for approximately 70% of lot 14, all of lot 13, all of lot 10, all of lot 9 and 70% of lot 8. Ald. Le Doux moved to authorize Sean to investigate the cost to purchase and install a 6 ft. shadow box fencing for approximately 70% of lot 14, all of lot 13, all of lot 10, all of lot 9 and 70% of lot 8 to be installed on the existing berm intending to stay within the $10,000. Seconded by Ald. Schroeder, motion carried 3-0. This item will be further discussed with cost estimates at the March meeting noting that all maintenance will be the responsibility of the City. Sean advised that the proposed tree planting will continue and are in the capital budget for 2003. NEW BUSINESS Review grading, stormwater and stormwater management plans for Chamberlain Hills Subdivision – Sean reviewed with the committee the grading, erosion control and roadway plans for Chamberlain Hills 29 lot subdivision with conservation easements. Ald. Schroeder moved to approve the submittal plans subject to minor technical corrections. Seconded by Ald. Le Doux, motion carried 3-0. Public Works Committee Meeting Minutes of February 24, 2003 Page 4 Review request for waiver for sump pump discharge – Rosewood Estates Addn. #1 – Mr. Glen Miller appeared before the committee and reviewed with the committee the plat for the new section. He is requesting to waive the sump pump discharge to the front as the pond and wetlands are in the backyards of these properties. Sean reviewed procedure and felt that it would make more sense for the water to be diverted to the back for the four (4) properties (lot 25, 26, 27 and 28). In accordance with the ordinance, it is required that the city engineer and the Public Works Committee must approve any deviation. Ald. Le Doux moved to approve this exception to the sump pump regulation for lot 25, 26, 27 and 28 of the Rosewood Estates Addn. #1 subdivision. Seconded by Ald. Schroeder, motion carried 3-0. Review quotes for rubber-tired excavator – Sean provided the committee with a copy of the minimum specifications for a 2003 four-wheel drive rubber tired excavator. This is a capital budget item that was approved at $170,000 for the replacement of this piece of equipment. The existing one is 1992 with 7,800 hours. The bid came in at $164,411 with $20,000 for the old equipment, for a total cost of $144.411. Ald. Le Doux moved to approve the expenditure of $144,411 for the rubber-tired excavator. Seconded by Ald. Schroeder, motion carried 3-0. Review stormwater management plan for Candlewood Addn. #1 – Mr. James Doering, Towne Realty, appeared before the committee to discuss plans for the addition. Sean advised committee that he and Mr. Doering have been meeting to resolve the difficulty in working with the required stormwater management requirements for the entire development. Options that Sean and Mr. Doering have come up with is purchasing capacity from either city stormwater facilities or potentially purchasing easement rights from the City on lands off of Moorland Road for stormwater purposes. Sean is proposing to sell easement rights for stormwater management to Towne Realty, or for whoever develops the property, for stormwater management purposes. He feels it is a revenue generator, it does not negatively impact any future use of the park site and as part of this development, and Towne Realty makes connection between their original phase, their addition, and the Quietwood Creek Subdivisions. Ald. Le Doux moved to authorize Sean to start the easement acquisition process for Towne Realty that would allow Towne Realty to construction a stormwater facility on the easement. Seconded by Ald. Schroeder, motion carried 3-0. Discuss programming of street lights on CTH L & Moorland Road and Corner of CTH L & Entrance to Kohl’s – Ald. Salentine noted that she put this item on the agenda because of resident concerns. The question she is getting is late at night, why do cars have to stop, why aren’t the yellow lights flashing? Sean advised that the signal boxes are programmed at a minimum of 30 minutes to a maximum of 50 minutes. If someone drives over the loop, it will continue. Sean will investigate further with Waukesha County and try to bring a resolution to the committee for their March meeting. Recommend approval of amendment to Chapter 34/MMSD stormwater regulations - Sean advised that the MMSD stormwater regulations will require an amendment to Chapter 32 of the City’s municipal code for four items for references. A new submittal was received today from MMSD and Sean did not have a chance to review. Ald. Schroeder moved to defer until March meeting. Seconded by Ald. Le Doux, motion carried 3-0. Sean will e-mail copies to the committee prior to the next meeting. Public Works Committee Meeting Minutes of February 24, 2003 Page 5 COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW – None SUBDIVIDER’S EXHIBITS - None ENGINEERING/BUILDING INSPECTION DIRECTOR’S REPORT - HIGHWAY SUPERINTENDENT’S REPORT – Public Works Superintendent Wayne Delikat reported that crews are continuing to work on brushwork and tree trimming. ADJOURNMENT – Ald. Le Doux moved to adjourn the meeting at 7:20 PM. Seconded by Ald. Schroeder, motion carried unanimously. Respectfully submitted, Cathie M. Anderson Recording Secretary ca