Public Works Committee - MINUTES - 4/28/2003
Approved
PUBLIC WORKS COMMITTEE MEETING - CITY OF MUSKEGO
MINUTES OF MEETING HELD MONDAY, APRIL 28, 2003
Chairman Nancy Salentine called the meeting to order at 5:30 PM. Present were committee
members Ald. Chris Buckmaster and Ald. Eileen Madden. Also present were
Engineering/Building Inspection Director Sean McMullen, Public Works Superintendent Wayne
Delikat and those per the attached list. Chairman Salentine led those present in the Pledge of
Allegiance.
Chairman Salentine noted that the meeting was posted in accordance with the Open Meeting
Law.
APPROVAL OF MINUTES – Ald. Madden moved to approve the minutes of March 24 ,
2003. Seconded by Ald. Buckmaster, motion carried 3-0.
STATUS OF PROJECTS
MMSD Storm water Regulations – Sean reported that the meeting scheduled for Thursday,
April 24, 2003, was cancelled.
Tess Corners Pond Expansion/Drainage Issues New Berlin - Sean advised that a joint meeting
with the City of New Berlin’s Public Works committee has been scheduled for Monday, May 5,
2003, at the City of New Berlin at 8:00 AM to talk about new DNR requirements for the
proposed pond. He also reported that there is a possibility of receiving additional funding.
Janesville Road/Moorland Road Intersection - Nothing new to report. Final punch list items
being done.
Durham Drive Realignment (McShane south to “OO”) –Waiting for correspondence back from
DNR so that we can respond to their concerns.
Martin Drive Realignment – Closing with Basse, Lindeman and Borchardt within the next week.
Bid opening is scheduled for May 14, 2003 with a start date of June and project ending in
September.
Janesville Road Reconstruction Project – Sean advised that for the Common Council meeting of
May 13, 2003, he will be drafting a resolution to be adopted and sent to Waukesha County
containing the following agreements:
1. City’s agreeing to having Waukesha County cul de sac Durham Drive at the
intersection of Janesville Road
2. City’s agreeing to installation of streetscaping
3. City’s willingness to participate in the burying of electric cable for street lighting.
Public Works Committee Meeting Minutes of April 28, 2003 Page 2
Sean noted that he received correspondence from WE Energies with a cost of $398,000 to bury
the electrical which includes $8,000 for additional user drops to abutting properties. This
agreement will be going to Finance Committee on May 7, 2003, for approval. This project came
in under budget.
Quietwood Creek Recreation Trail – Contractor is to install a 6 ft. wide concrete path. This
item will remain on the agenda until project completed.
UNFINISHED BUSINESS
Discuss Urban/Rural Drainage – Public Works Superintendent Wayne Delikat reported that
crews are busy with culvert installations. Crews will be starting restoration on Woods Road in
May.
The following item, “Further review of request for berm and plantings” was reviewed by the
Common Council at their meeting of May 13, 2003, and referred back to the Committee.
Further review of request for berm and plantings – Rosewood Subdivision – Sean reviewed with
the committee the letter, diagrams and surveys that were mailed to the following residents on
April 1,2003, and a summary of the results of the survey:
Paula Johnson S72 W14867 Rosewood Drive Option #1
Willi Schultz S72 W14919 Rosewood Drive Option #1
James Blaha S71 W14949 Rosewood Drive Option #1
Eric Johnson W150 S7222 Westcot Drive Option #1 (Min. 6 ft. tall)
Richard Warczak W150 S7222 Westcot Drive Option #1 (Min. 6ft. tall and
Extended full length of lot line)
Based on the responses received, Sean supplied the committee with an estimate for the materials
and installation of a six foot tall shadow box fence. The “CedarTone” fence is a product sold by
Menards that mimics the look of cedar without the cost. The last column shows the cost should
real cedar be used:
Item Unit Quantity Unit Cost Total Cedar Alternative
“CedarTone Shadow Box Fence 1..f. 712 $ 4.12 $ 2,936.11 $ 7,120.00
8’ Cedar Fence Post Each 91 $14.88 $ 1,354.08 $ 1,354.08
Reddi-Mix Cement Mix Bag Each 182 $ 1.62 $ 294.84 $ 294.84
DPW Staff Person/Hr 320 Hrs. $30.00 $9,600.00 $ 9,600.00
Total: $14,185.03 $18.368.92
The following costs summarize possible additions to the fence:
Alternate #1 – Add all of Warczak Property
“CedarTone” Shadow Box Fence 1.f.. 80 $ 4.12 $ 329.90 $ 800.00
8’ Cedar Fence Post Each 8 $14.88 $ 119.04 $ 119.04
Reddi-Mix Cement Mix Bag Each 9 $ 1.62 $ 14.58 $ 14.58
DPW Staff Person/Hr. 34 $30.00 $1,020.00 $1,020.00
Public Works Committee Meeting Minutes of April 28, 2003 Page 3
Total: $1,483.52 $1,953.62
Alternate #2 – Add all of S72 W14849 Rosewood
“CedarTone” Shadow Box Fence l..f. 280 $ 4.12 $1,154.65 $ 2,800.00
8” Cedar Fence Post Each 35 $14.88 $ 520.80 $ 520.80
Reddi-Mix Cement Mix Bag Each 70 $ 1.62 $ 113.40 $ 113.40
DPW Staff person/Hr. 120 $30.00 $3,600.00 $3,600.00
Total: $5,388.85 $7,034.20
Engineering/Building Inspector Sean McMullen explained the above costs and alternates and
when questioned as to what he would recommend, Sean stated that for the difference in quality,
he would rather see the cedar fence used as it will hold up longer. After considerable discussion,
Ald. Buckmaster moved to approve Option #1, installing a cedar “Shadow Box Fence” on
downslope of berm on Moorland Road-South, within the utility easement. The fence will
include the street line of the following six (6) homes: MSKC 2202.020, 2202.021, 2202.022,
2202.023, 2202.026, 2202.027, with the work to be done by the Public Works Department,
subject to the following:
1. All legal owners of the above six properties will sign a temporary easement
for the installation of the fence, to be recorded with Waukesha County
Register of Deeds, on each property.
2. All legal owners of the above six properties will sign a maintenance
agreement to be assigned to the property whereby maintenance of the fence
will be the responsibility of the property owner. This maintenance
agreement will also be filed with Waukesha County Register of Deeds, on
each property.
The total estimate for the above will be $14,568.00, with $10,000.00 being used from the
Moorland Road-South project. This approval is also subject to the Finance Committee
allocating the additional funding from the Contingency account. This item will be placed
on the May 7, 2003 Finance Agenda and final approval will be at the Common Council
meeting of May 13, 2003. Sean advised that he will draft the necessary easement and
maintenance agreements and will mail out after May 13, 2003. The Public Works
th
Department will begin staking on May 14. Seconded by Ald. Madden, motion carried 3-0.
Review and recommend approval of Amendment to Chapter 34/MMSD Stormwater Regulations
– Ald. Madden moved to defer. Seconded by Ald. Buckmaster, motion carried 3-0.
NEW BUSINESS
Review Edgewood Substation Stormwater Plans – Sean reviewed memorandum that he had
given to committee stating that all reviews have been completed for the stormwater management
plan. He explained that the development site is four (4) acres in size and is adding crushed stone
areas for access and maintenance for the proposed substation. The stormwater plans submitted
to the City on April 3, 2003, meet the requirements of the City and also meet all requirements of
MMSD. He noted that because the new impermeable surface is less than .5 acres, MMSD
Public Works Committee Meeting Minutes of April 28, 2003 Page 4
approval is not required. Ald. Madden moved to approve stormwater management plan for
the Edgewood Substation. Seconded by Ald. Buckmaster, motion carried 3-0. Chairman
Salentine questioned status of the existing bike path and Mr. John Bever, representative from
WE Energies advised that they are the present owners of the bike path but would be very willing
to work out a maintenance agreement with the City. Sean advised that this item would be on the
May Parks & Recreation Board’s meeting agenda.
Review Walgreen’s Stormwater Management Plan – Racine/Janesville – Sean reviewed
memorandum that he had given to committee stating that all reviews have been completed. He
explained that the development site encompasses 4.17 acres and is adding 1.75 acres of
impervious surface. The plans meet the requirements of the City and also meet the requirements
of the MMSD. These plans must be submitted for MMSD approval because more than .5 acres
of impervious surface is being added to the property. Ald. Buckmaster moved to approve
stormwater management plan for the Walgreen’s site. Seconded by Ald. Madden, motion carried
3-0.
Review MRED Planned Development Retention Pond Maintenance Agreement #1 (land east of
Moorland Road) - Sean explained that this is a standard retention pond maintenance agreement
with the only difference being that the stormwater will run to different basins. Ald. Buckmaster
moved to approve agreement. Seconded by Ald. Madden, motion carried 3-0.
Review MRED Planned Development Retention Pond Maintenance Agreement #1 (land west of
Moorland Road) - Sean again explained that this is a standard retention pond maintenance
agreement with the only difference being that the stormwater will run to different basins. Ald.
Buckmaster moved to approve agreement. Seconded by Ald. Madden, motion carried 3-0.
Review Stormwater Plans for Jerry Smith & Sons Masonry proposed building – Sean reviewed
memorandum given to the committee advising that this development site is one acre in size and
is adding approximately 0.3 acres of impervious surface. The plans meet the requirements of the
City and also meet the requirements of MMSD. He noted that because the new impervious
surface is less than .5 acres, MMSD approval is not required. Ald. Madden moved to approve
the stormwater management plan for Jerry Smith & Sons. Seconded by Ald. Buckmaster,
motion carried 3-0 .
Discuss May 5, 2003 meeting with City of New Berlin’s Department of Public Works – Sean
advised that this item was put on the agenda to make the committee aware of the meeting date
and see if there will be a quorum. A notification has been distributed in accordance with the
open meeting law. The issue to be discussed is the construction of the Tess Corners Pond.
Review bids for Muskego Dam Road and Jewel Crest Drive Bridge Replacement Projects – Sean
advised that the following bids have been received:
Contract A Contract B Combined
Lunda Construction $123,365.80 $274,392.44 $397,758.24
Public Works Committee Meeting Minutes of April 28, 2003 Page 5
Zenith Tech $109,358.30 $239,076.58 $348,434.88
Edward Kramer $ 89,383.84 $226,693.35 $316,077.19
Sean submitted to the committee a letter of recommendation from R. A. Smith, dated April 28,
2003, which brought to the committee’s attention that the Edward Kramer bid for Contract B had
a mathematical error of $1,000.00 which would make the Contract B bid $227,693.00 and the
Combined bid $316,077.19. Ruekert & Mielke stated that this mathematical error did not
disqualified the bid of Edward Kramer and recommended acceptance of low bid. Ald. Madden
moved to recommend to Common Council award of bid to Edward Kramer with the
corrected amount in Contract B to be $227,693.35 and corrected Combined amount to be
$317,077.19. Seconded by Ald. Buckmaster, motion carried 3-0. Sean advised the
committee that he is still waiting for the DNR permit as the DNR asked for additional
information that he has given the DNR in compliance of all of their requirements.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY
LAW – Chairman Nancy Salentine discussed with the committee a recent discussion she had
with Senator Mary Lazick and Representative Scott Gundrum at a meeting of riparians on
Schubring Bay, at which time the City was asked to send a letter of support from the City’s
engineer and the Mayor for dredging of lake projects. Sean will draft letter for both his and
Mayor Slocomb’s signature.
SUBDIVIDER’S EXHIBITS - None
ENGINEERING/BUILDING INSPECTION DIRECTOR’S REPORT – Sean advised the
committee that he will be asking them, at their May meeting, to review present policies and
procedures of the Public Works Committee. He will also be presenting a draft for incorporation
into Chapter 34, two sections; 1. construction of ponds and 2. pre-treatment of the stormsewer
system prior to discharging to the retention ponds. The intention is to remove heavy metals, oils
and road salt dumped into our systems and treat them with an inline storm system to be installed
onto every retention pond discharge.
HIGHWAY SUPERINTENDENT’S REPORT – Nothing new to report.
ADJOURNMENT – Ald. Buckmaster moved to adjourn the meeting at 6:38 PM. Seconded
by Ald. Madden, motion carried unanimously.
Respectfully submitted,
Cathie M. Anderson
Recording Secretary
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