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Public Works Committee - MINUTES - 7/22/2002 Approved PUBLIC WORKS COMMITTEE MEETING – CITY OF MUSKEGO MINUTES OF MEETING HELD JULY 22, 2002 Chairman Nancy Salentine called the meeting to order at 7:07 PM. Present were committee members Ald. Butch Le Doux and Ald. Patrick Patterson, Engineering/Building Inspection Director Sean McMullen, Ald. Eileen Madden, Mayor Mark Slocomb, Mr. John Hein and Mr. & Mrs. David Hein. Chairman Salentine led those present in the Pledge of Allegiance. Chairman Salentine noted that the meeting was posted in accordance with the Open Meeting Law. APPROVAL OF MINUTES – Ald. Le Doux moved to approve the minutes of the meeting held June 24, 2002. Seconded by Ald. Patterson. Motion to approve carried unanimously. STATUS OF PROJECTS Woods Road Reconstruction – Sean reported that the contractor had started today doing the final restoration including topsoil and grading work. The work will proceed into the eastern area on Wednesday and through this week. It will start on the south side of the road to Tess Corners Drive and then turn and go north. Any plantings that have been ruined will be replaced. Sean has talked to residents who have agreed to water the areas after the seeding takes place. Erosion mats will be installed and it will take anywhere from three to five weeks for complete restoration. Tess Corners Pond Restoration – Sean advised that this project is still going through the permitting process with the DNR and the U.S. Army Corp of Engineers. The Design hasn’t changed with the exception that the property owner and City of New Berlin want a paved pedestrian path installed around the pond and some berms installed. The project is at the 75% design stage. The next step will be to secure legal descriptions and start paperwork for land acquisition. A Fall 2002 construction date is anticipated. Drainage Issues/City of New Berlin – Sean reported that as part of the road reconstruction project in the area around Hwy. 24 they are looking to divert water flow in opposite direction and increase amount of storage in the Tess Corners pond area to stop water going into the Fountainwood Subdivision so the water will discharge to the west and then run to the creek. Mayor questioned whether the undeveloped lands in that area have been accounted for as far as the amount of runoff that can be handled in the Tess Corners pond and Sean responded that all of that land has been brought into the calculations. Also looking at creating quasi storage in the actual pipes. At Waukesha County’s request, the pipes are being designed to the 50 year storm level. Freedom Square Pond – Sean reported that he would be bringing several items forth next month. They will be putting the 100 year flood stage back to what it is by cutting Public Works Committee Minutes 07/22/02 Page 2 some notches into the existing structure. Sean is proposing to cut in a 2’ x 3’ box on both sides at an elevation to allow the 100 year storm to come through and to allow a 50 year impoundment also to pass through at a controlled rate. They will also be installing trash racks and childproof gates for extra safety measures. This will lower flood stage to required elevation. Sean is researching numbers and will be bringing to August committee meeting. Construction is planned for Spring or Summer of 2003, if funding is approved. Janesville Road/Moorland Road Intersection – Sean reported that contractor installed 3750 ft. of 36 inch high back curb and, because of either use of faulty material or improper installation, the curbs had to be ripped out. The contractor will be re-pouring the curbs on July 23 and will be paving the north section of Waukesha County’s portion of Moorland Road (the 36 ft. wide concrete pavement). Durham Drive Realignment – R. A. Smith has started design on this project. Vertical alignments have been corrected. Wetland delineations in all of these areas will be completed by the end of September. Project is on task for 2004 construction. MMSD Storm Water Regulations – Sean reported that the TAT committee at their last meeting could not agreed on the outfall discharge regulation. The next meeting is th scheduled for August 17. Ald. Patterson moved to defer item until after the next TAT meeting which is scheduled for October. Seconded by Ald. Le Doux, motion carried unanimously. Janesville Road Reconstruction Project – Sean distributed to the committee a report received from Karen Braun (Waukesha County) with the following update: Waukesha County purchased Prestige Auto and the adjacent rental home on 7/15/02. The owner, Michael Fischer, has 30 days to remove his belongings and turn the parcel over to the county. The rental tenant is currently moving out and will also vacate within the next 30 days. Waukesha County is scheduled to close on The Suburban House and the Ledoux Leather building on Monday, July 29, 2002. The owners will stay for 30 days while they move out, and Ledoux Leather will rent from Waukesha County indefinitely. Waukesha County is preparing to raze the Klub 24 building within the next few weeks. A site meeting and walk through with demolition bidders is scheduled for Friday, July 26, 2002, at 10:00 AM. Waukesha County has hired Batzner pest management to kill rats at the building until it is raised. There is an infestation problem that they are trying to control prior to razing. Offers have been given to all remaining parcels except Bushy’s Pub. Sean advised that Waukesha County would like to talk with he and Mayor Slocomb about the potential CDA if the City would like to condem the rest of the vacant parcels that the County owns and the County would then give them back to the City Sean is looking at having another informational meeting for this project before the September Public Works meeting or on a separate Wednesday evening. Martin Drive Realignment – Sean advised that he has submitted alternative analysis to the DNR and is waiting for them to be returned. Mr. Bock has submitted an appraisal for Mr. Lindeman and it has been returned to Mr. Bock for corrections. Public Works Committee Minutes 07/22/02 Page 3 Bay Lane Signals – The bid opening is scheduled for August lst at 10:00 AM and will be reviewed by Finance & Common Council on Tuesday, August 13, 2002. It is hoped that contractor turn-around would be one week and it will take 4 to 5 weeks to construct. That will take it into the second to third week after school has started. Sean advised that Ameritech has a buried line where we planned to place a signal head and we are now trying to relocate placement of that signal head further to the east and south to rectify the problem. UNFINISHED BUSINESS Discuss Urban/Rural Drainage - Supt. Delikat was excused and no report submitted. NEW BUSINESS Review proposed amendments to Chapter 34 to comply with MMSD Storm Water Regulations – Sean asked item to be removed from agenda as this was discussed under status of projects. Discuss waiver to right-of-way dedication requirements (Hein) – Mr. John Hein and Mrs. & Mrs. David Hein appeared before the committee to discuss Tess Corners Road dedication. This item was referred from the Plan Commission . The petitioner requesting a lot land division is required to provide a 100 ft. road dedication and from the maps provided, it showed that they are 17 ft. short. After considerable discussion, the committee suggested that petitioner contact his surveyor to determine the correct amount of footage that has actually been dedicated. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW - Sean advised the committee that St. Leonard’s would like to amend their parking lot configuration and storm water management calculations. Sean asked the committee to allow staff to approve any amendments, as long as they are reductions, to whatever has been approved. The Committee does not have a problem as long as it is a reduction. ENGINEERING/BUILDING INSPECTION DIRECTOR’S REPORT – None. HIGHWAY SUPERINTENDENT’S REPORT - None. ADJOURNMENT – Ald. Patterson moved to adjourn at 8:17 PM. Seconded by Ald. Le Doux, motion carried 3-0. Respectfully submitted, Cathie M. Anderson Recording Secretary