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Public Works Committee - MINUTES - 1/28/2002 Approved PUBLIC WORKS COMMITTEE MEETING – CITY OF MUSKEGO MINUTES OF MEETING HELD JANUARY 28, 2002 Chairman Nancy Salentine called the meeting to order at 7:05 PM. Present were committee members Ald. Butch Le Doux and Ald. Patrick Patterson, Public Works Supt. Wayne Delikat, Ald. Mark Slocomb, Engineering/Building Inspection Director Sean McMullen and those per the attached list. The meeting was posted in accordance with the Open Meeting Law. APPROVAL OF MINUTES - Ald. Le Doux moved to approve the minutes of the November 27, 2001 meeting. Seconded by Ald. Patterson, motion carried 3-0. STATUS OF PROJECTS - Engineering/Building Inspection Director Sean McMullen updated the committee on the following projects: Woods Road Reconstruction – The State has requested the City to sign-off on the restoration and pay the amount owed of approximately $330,000. Sean advised that until the landscaping is satisfactory as well as major topsoil issues, the City will not be sending in the money or signing off of the road project. The State has been advised that if the work is not completed, the City will hire a contractor to do the restoration and pay for the work out of the monies being held. Sean is reviewing the recent vandalism to the streetlight and if it continues, he will alert the Police Department. Tess Corners Pond Expansion – The City has received notification that the nonpoint source grant in the amount of $914,000.00 for this project is secure. Sean has been assured by the DNR that this money will not be taken away with recent proposed budget th cuts. The 60% plan submittal date is now February 15. Sean will be meeting with the two residents (one from City of Muskego and one from City of New Berlin) to see if they would willingly convey their properties to each city. The DNR grant gives $469,000 for land acquisition and an additional $465,000 for actual construction that would take care of most of the cost to the City. Sean is hoping for an October 2002 bid date, with th substantial completion date being roughly the 15 of March with most work being completed before the June rains. Freedom Square Pond – Going forward with land purchase of entire parcel; approximately 6 acres. Offer to purchase is currently being worked on by City Attorney. Flooding Problems (Circle Drive) – Plans have been completed and they are looking for $60,000 to do the project; there is not sufficient funding available in the Urban/Rural Drainage projects. Public Works Committee – January 28, 2002 Page 2 Janesville Road Reconstruction Project – The plans are on hold until the Moorland Road Intersection plans are completed. Looking at utility relocations/extensions from October 2003 to April of 2004, with start of construction in May of 2004 to May of 2005. Martin Drive Realignment/Bay Lane Signals – Plans are 90% completed. Sanitary sewer extension was approved by the Public Utilities Committee at their 1/21/02 meeting. Sean indicated that he is experiencing difficulty obtaining the land acquisitions. To date all appraisal and relocation work has been done by the City and only one person has responded. Everything is being held up for land acquisition that will now delay the project until July or October 2002. Relocation orders went out in March of 2001. The project was scheduled the way it was so that major grading work and ponds could be completed for all affected roadway, intersection, and lighting projects. Sean indicated that he would have to talk to the attorney to see what options are available for jurisdictional transfers. The committee wanted it on record that they totally support the Engineering/Building Inspection Director in his quest to condemn the above lands that are required for this project. Sean will work with City Attorney and put this item on the February 12, 2002 council agenda. Drainage Issues/City of New Berlin MMSD Storm water Regulations – Sean asked that this item remain on agendas as there have been some problems with Chapter 13 and he expects that there may be some changes. Drainage Problems (Vees) – Work will be done this Spring. Janesville Road/Moorland Road Intersection/Moorland – A 90% plan submittal meeting is scheduled for Friday morning 2/1/02. In the process of melding the URS/BRW plans together with the Aryes & Associates plans for Moorland Road to create one large project. Three party agreement between Kohls/Jewel Osco/Waukesha County and the City of Muskego has been approved by the Council and once it has been signed by all parties it will be recorded. We are looking at a mid-range of $4,000,000 for the entire project; $700,000 to $750,000 less than original estimate. The only way we can obtain funding for this would be if it would become a local truck route and then at the most 50/50 share or possible eligible funding which would be strictly for asphalting, gravel and storm sewer only. Sean clarified that the Moorland Road to Woods Road (and realignment of section of Durham Road to McShane) county portion and portion from McShane north of Janesville th Road will be bid the second week in February with a March 28 bid opening date. City’s portion is proposed to be $2,000,000. South Intersection/Durham Road Extension – At the COW meeting of 2/14/02 Sean will be giving a presentation. He advised that we would be applying for two separate funding programs for Durham Drive road project. Public Works Committee – January 28, 2002 Page 3 One is the Transportation Enhancement 21 grant for 2003-2004 for land acquisition and for relocation benefits, if needed; that is a 20/80 cost share. We will also be applying for a local program STE (State Transportation Program) for 2003-2005 that is also a 80/20 cost sharing. The State is looking at possibly a 50/50 sharing. He will be giving a presentation with two proposals showing the impacts of going with existing route and impacts going with alternate #2. Sean is hoping to get enough direction in order to proceed with designs. UNFINISHED BUSINESS Discuss Urban/Rural Drainage – Ald. Slocomb questioned what plans DWP has for District #1. Channels need to be grubbed out but waiting for frost. Reoccurring flooding will only be corrected with assistance from the City of New Berlin. Further review of grading and drainage plans/Muskego Historical Society (Don Pionek) – Engineering/Building Inspection Director Sean McMullen presented to the committee revised plans for the historical site on Racine Avenue. The plans reflect the requested changes to meet the DNR regulations for wellhead protection and comments made by his department. There was concern that some surface water may run onto private property not owned by the City. This problem has been taken care of as Mr. Pionek has taken out the retention area and installed a drainage area and a small berm so that the water will now go into the wetland area. Sean indicated that he has also had conversations with Mr. Pionek on a few minor grading and drainage changes to the site due to some proposed landscaping. Therefore, at this time, Mr. McMullen was recommending that the grading and drainage plan be approved subject to staff review and approval of the minor grading and drainage changes. There also may be some landscaping changes but if they are minor in nature they can be approved by his department and if not, he will bring back to committee. Mr. Don Pionek, representing the Historical Society, addressed the committee and explained the possible minor changes. Ald. Le Doux moved to recommend approval of the submitted drainage and grading plan subject to staff review and approval of the minor grading and drainage changes. Seconded by Ald. Patterson. Ald. Patterson questioned whether there would be any other area of water retention that should be addressed and Engineering/Building Inspection Director McMullen assured that all areas have been addressed. Motion carried 3-0. Mr. Pionek indicated that he would be going to the Plan Commission for Building, Site & Operation Plan approval and he noted that previous Plan Commission minutes from October 16, 2001, indicated that preliminary review from the planning staff felt that there was an excessive amount of parking area for the use; approximately 147 spaces. Chairman Salentine felt that with all of the proposed activities, in particular expansion of Community Festival parking, that these were needed parking areas. The Plan Commission minutes also indicated that they would like to see a 30 ft. berm. Mr. Pionek indicated that he would like the site to be seen from the road and that they intend to put a grass area and a split area fence, etc. Ald. Le Doux moved to make the following recommendations to Plan Commission: 1. Leave the lot gravel (or similar material). Public Works Committee – January 28, 2002 Page 4 2. Leave the parking lot with the proposed area to accommodate 147 spaces. 3. Do not want requirement of landscape berm Seconded by Ald. Patterson, motion carried 3-0. Ald. Patterson moved to recommend to Plan Commission to leave the parking 10 feet off of the proposed lot line. Seconded by Ald. Le Doux, motion carried 3-0. Discussion on Road assessment policy (#MRD01-02) – Engineering/Building Inspection Director Sean McMullen discussed with the committee the proposed policy. This policy would only be for the Moorland Road Extension from Janesville Road to Woods Road and for relocation reconstruction of Durham Drive from Woods Road to “OO” as follows: Roadway assessments would be levied on a lineal footage basis. Corner Lots would be assessed the footage equal to one half of the total roadway frontage of both sides. This is similar to the sewer assessment policy. Assessments would only cover the cost of land, construction, design, administration and legal expenses incurred for the cost associated with the construction of a roadway to current City cross section. (see typical section). All cost for the additional right of way and construction costs would be considered an oversizing and would not be an assessable cost. Land Credit for developer’s giving us 80 ft. of frontage instead of the normal 60 ft. will be credited for the additional 20’ of width. The roadway assessment would be billed in much the same manner as the sewer and water assessments currently are. There would need to be a minimum footage assessed to vacant lots (150’ minimum for sewer and water) with the remaining amounts being deferred until such time as the property is developed or a C.S.M is created for the parcel. The deferred assessment would be charged interest at an amount equal to the cost of the borrowing and administration charges, typically 8% per year. The sections of roadway to be reconstructed would not be assessed, and would be a City borne cost. The committee would need to look at the installation of the paved pedestrian paths to determine their assessability. Ald. Le Doux moved to approve assessment policy for Moorland Road South Extension-Durham Drive Reconstruction/Relocation and to direct Engineering/Building Inspection Director Sean McMullen to finalize policy and send to Finance and Common Council with Public Works Committee recommendation. Seconded by Ald. Patterson, motion carried 3-0. NEW BUSINESS Public Works Committee – January 28, 2002 Page 5 Review Martin Estates Construction Plan Review – Mr. Tony Zanon, Jahnke & Jahnke, and Mr. Ed Carow, Real Cap, appeared before the committee to discuss construction plan review for the proposed Martin Estates Conservation Subdivision. Engineering/Building Inspection Director Sean McMullen explained that there are only three (3) minor technical changes to easements that need to be made prior to submittal of final plat. Sean advised the committee that the concern of the property owners on Anne’s Way that there would be possible flooding onto their properties as a result of this subdivision has been remedied. The berms have been extended as requested by the property owners. The culverts will be replaced on Anne’s Way on the first house and this will assure that this subdivision will not be adding to their flooding problems. Mr. Zanon also wanted the committee to be aware that there is excess material that the contractors are finding and they plan to put on an excess lot to be used in the future for grading of lots. Sean agreed that trucking that excess material would result in damage to the roads. Sean also pointed out that this particular roadway did meander thus providing traffic calming that has been discussed by the Public Service Committee. Ald. Patterson moved to approve Martin Estates Construction Plan subject to the technical changes to easements that will be reviewed by his department prior to final plat submittal to the Plan Commission/Council. Seconded by Ald. Le Doux, motion carried 3-0. Review Development standards (Engineering) – Engineering/Building Inspection Director Sean McMullen reviewed with the committee the proposed development standards for curbs and gutters. Ald. Patterson moved to approve standards subject to the storm sewer sizing computation being designed to hold a 25-year storm event with overland flow path for anything in excess of 100-year storm event. The storm event for 25 year to 100-year event must be stored between curb and gutter. Seconded by Ald. Le Doux, motion carried 3-0. Review grading, roads and storm sewer – Nature Estates – Mr. Louis Olson, Metropolitan Engineering, appeared before the committee to discuss submittal. Engineering/Building Inspection Director Sean McMullen presented the committee with the constructions plans for the Nature Estates Subdivision. He indicated that the plans are in substantial conformance with the adopted guidelines of the City, with the exception of a few minor drafting and numerical changes. Ken Ward, Ruekert & Mielke, will review these changes and Sean is recommending that the plans be approved, contingent on three technical corrections being made and approved by his office so that the plan complies with MMSD Storm water Management Regulations. Also, easements have to be made for final plat by the existing fishpond #1 for existing cul-de-sac and connection point for the pipe going under Woods Road. Ald. Patterson moved to approve the grading, road and storm sewer plans for Nature Estates, contingent on three technical corrections being made and approved by the Engineering/Building Inspection Office. Seconded by Ald. Le Doux, motion carried 3-0 . Review amendments to 2010 Street Systems Plan – The committee reviewed Plan Commission supplement for Resolution 014-2002, along with corresponding maps for the 2010 street systems plan. There were several corrections that the committee noted. Ald. Public Works Committee – January 28, 2002 Page 6 Patterson moved to defer until all corrections have been made. Seconded by Ald. Salentine, motion carried 3-0. ACCEPTANCE OF IMPROVEMENTS - None COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW – Ald. Salentine questioned road right-of-way policy for election signs. Sean will secure information and provide to the committee. ENGINEERING/BUILDING INSPECTION DIRECTOR’S REPORT – None HIGHWAY SUPERINENDENT’S REPORT – None ADJOURNMENT - Ald. Salentine moved to adjourn at 9:50 P.M. Seconded by Ald. Le Doux, motion carried 3-0 . Respectfully submitted, Cathie M. Anderson Transcribing Secretary