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Public Works Committee- MINUTES - 8/26/2002 Approved PUBLIC WORKS COMMITTEE MEETING – CITY OF MUSKEGO MINUTES OF MEETING HELD AUGUST 26, 2002 Chairman Nancy Salentine called the meeting to order at 6:30 PM. Present were committee member Ald. Patrick Patterson, Engineering/Building Inspection Director Sean McMullen, Public Works Superintendent Wayne Delikat and those per the attached list. Ald. Le Doux was excused. Chairman Salentine led those present in the Pledge of Allegiance. Chairman Salentine noted that the meeting was posted in accordance with the Open Meeting Law. APPROVAL OF MINUTES – Ald. Patterson moved to approve the minutes of the meeting held July 22, 2002. Seconded by Ald. Salentine. Motion to approve carried unanimously. STATUS OF PROJECTS Woods Road Reconstruction – Sean reported that there are still a couple of touch up areas to be restored, but for the most part the project has been completed. All the restoration work in the District #1 is completed. They are now working from Durham Drive west to Racine Avenue and hope to be completed by the end of next week. Tess Corners Pond - Drainage Issues/City of New Berlin –Waiting for date of joint meeting with City of New Berlin. Freedom Square Pond – Will be addressed under #2 of New Business. Janesville Road/Moorland Road Intersection – Sean reported that the section from th McShane to Woods Road would be completed by September 8. Traffic will be switched on Moorland Road, north of Janesville Road, next week and they hope to have that st section open by October 1. Durham Drive Realignment – Sean reported that soil borings were done last week and he should be receiving the reports shortly. From initial conversations, he is anticipating that he will have less soil problems than originally thought which will bring the project in lower than budgeted. MMSD Storm Water Regulations – Sean reported that this item is deferred as the next meeting is in October. Janesville Road Reconstruction Project – This item will be discussed under #3 of New Business. Martin Drive Realignment – Sean advised that a new appraiser has been hired to secure an appraisal for the Basse property. Public Works Committee Minutes 08/26/02 Page 2 Bay Lane Signals – The contract has been signed and work started today. Looking at a th September 17 substantial completion date. Minor restoration work will then be done after that date. UNFINISHED BUSINESS Discuss Urban/Rural Drainage - Supt. Delikat reported that with the help of Payne & Dolan they are keeping up with projects and anticipate starting the Circle Drive (Weiner) project shortly. NEW BUSINESS Discuss Mystic Drive Extended and City Services - Mrs. Sally McNutt appeared before the committee to discuss a proposal given to her from a couple of neighbors which indicated that they wanted to asphalt a portion of the road. Mrs. McNutt is opposed to the proposal as the street would not be to City specifications and, therefore, all snow plowing and refuse/recycling services would stop. Sean explained to Mrs. McNutt that he had received word from Mr. Loomis today that he and the other neighbors had decided not to go ahead with road paving project. Mrs. McNutt presented the committee with a draft of a Waiver of Liability that she thought the City could keep on file and may be able to use if this road project would ever be resurrected. She indicated that this waiver would allow the released parties, such as the City and the refuse/recycling hauler, to continue with all the services currently provided by the City including, but not limited to garbage collection, recyclable items collection, snow plowing, road grading and weed cutting for properties on Mystic Drive. Mrs. McNutt thanked the committee for their cooperation and said that she would be following the refuse/recycling issue on the Public Services Committee. Review two alternatives for Freedom Square Pond – Sean reviewed with the committee the following recommendations from Ruekert & Mielke: Freedom Square Pond 1 Outlet Modification – Due to the known flooding problems with the existing “V”-notched weir, it is proposed to install two rectangular orifices (2.5 feet high by 3 feet wide) centered on the existing structure’s sides with the bottom of the orifice set at elevation 799.0. This will allow the same flows through the structure with reduced head thus lowering the 100-year flood elevation. In a related matter, the Freedom Square Well #2 building elevation is at approximately 805.0 and in order to obtain the rquird DNR permit for this project, the building elevation must be 2 feet higher than the 100-year flood elevation of the ponds. With the proposed modifications, we will be reducing the 100 year flood elevation to more than 2 feet below the building elevation. Sean noted that most of this project could be able to be billed back to the TIF #8 project. Freedom Square Ponds Outlet and Dredging Proposal – Sean reviewed with the committee a Scope of Services to design storm water drainage improvements to the Freedom Square Ponds. The first phase would consist of modifying the existing outlet Public Works Committee Minutes 08/26/02 Page 3 structure for Pond 1 and reroute its outlet storm sewer. The second phase will consist of the dredging of Ponds 1, 2 and 3 and the construction of Pond 4 as a water quality pond only. Sean explained that there are two purposes for the above projects 1) to increase water quality to the lakes and 2) stop regional and local flooding. He also noted that Ruekert & Mielke is also recommending that the future developer of upstream lands to the north be required to construct a water quantity Pond 5 at the time of the development. Ald. Patterson moved to direct Sean to add above projects, totaling 1.2 million dollars to his 2003 capital budget request. Seconded by Ald. Salentine, motion carried. Review of potential cul de sac – Durham Drive & Janesville Road – Sean explained to the committee that he has been working closely with Waukesha County on this project and that he wanted direction from the Committee as to the installation of a cul de sac on Durham Drive (south of CTH L) to eliminate the safety issues at this intersection. Sean explained that he would also be requesting Waukesha County to install an access in the median on Janesville Road across from the entrance to Atonement Lutheran Church to accommodate the traffic coming from the east to enter the church off of Janesville Road. The only other alternative would be for Waukesha County to install a retaining wall on the south side of Janesville to the Durham Drive intersection and that will not help the safety and vision issues. Ald. Patterson moved to authorize Sean to work with Waukesha County to install an access median to allow ingress/egress to Atonement Lutheran Church off of CTH L (Janesville Road). Seconded by Ald. Salentine, motion carried. Further discussion ensued about installing a cul de sac at the intersection of CTH L (Janesville Road) and Durham Road, abutting Janesville Road on the south. Sean explained that this has been discussed for a considerable amount of time and that the fire departments, the school district and the public works department all have been happy with the proposed cul de sac and that only a couple of residents in the area have voiced their unhappiness with any change. Ald. Salentine moved to have Sean work with Waukesha County to install the cul de sac on Durham Drive at the intersection of CTH L (Janesville Road). The motion died for lack of a second. Ald. Salentine moved to defer item to September meeting in order for Sean to supply the committee with an origin destination study and to allow Ald. Le Doux to vote as his District is west of Durham Drive. Seconded by Ald. Patterson, motion carried. Review stormwater, grading, and road plans for Prairie Meadows – Kevin Theissen and Luann Lang appeared before the committee. Sean explained that the plans comply with all regulations for storm sewer, grading and pavement for this submittal for a 21 lot subdivision, but noted that the City is awaiting the Chapter 30 permit from the DNR. Ald. Salentine moved to approve the above submittal subject to receipt of the Chapter 30 permit. Seconded by Ald. Patterson, motion carried. Review stormwater, grading, and road plans for Rosewood Estates Addn. #1 – Sean reviewed with the committee the site grading, soil erosion and stormwater maintenance plans for Rosewood Estates Addn. #1 and advised that they meet all regulations. Sean pointed out that when the original Rosewood Estates plans were approved, they did a Public Works Committee Minutes 08/26/02 Page 4 stormwater management plan for the whole area. Ald. Patterson moved to approve plans as submitted. Seconded by Ald. Salentine, motion carried. Review request from Schaumberg/Arndt to vacate road reservation on Parker Drive – Sean reviewed with the committee a letter received from Richard Schaumberg requesting the City to vacate the unnecessary road right-of-way on Parker Drive for the properties located at W181 S9102 parker Drive (Schaumberg) and W182 S9260 Parker Drive (Arndt). Sean reminded the committee that the Council had recently changed Parker Drive from an 80 foot road dedication to a 66 foot road dedication and that it would make sense to now vacate that road dedication and give back to property owners. Ald. Patterson moved to approve request and to request the Plan Commission to start road vacation process. Seconded by Ald. Salentine, motion carried. Discuss existing condition/stormwater management (Southeast corner of Janesville Road & Tess Corners Drive) – Sean explained that he felt the existing conditions at the southeast corner of Janesville Road & Tess Corners Drive are completely impervious and need that determination from the committee in order to avoid meeting stringent stormwater requirements when each of the affected properties will be addressed in the future. Ald. Patterson moved to classify the existing site of the Club 24 to be completely impervious for stormwater management purposes. Seconded by Ald. Salentine, motion carried. Review status of drainage concern/Kristin Downs Subdivision – Ald. Salentine explained that she put this item on the agenda so that she could learn the status of the proposed drainage project scheduled for Kristin Downs Subdivision. Supt. Delikat explained that the area in question has been located and work will hopefully be done at the end of this week. Discuss driveway access – Atonement Lutheran Church – Mr. Frank Waltz and Pastor Karen Natterstad appeared before the committee to voice their concern with the Janesville Road project and access to Atonement Lutheran Church. They are requesting that as final planning is developed, consideration be given to making safety and straightforward entrance to the church a priority. The committee brainstormed with Mr. Waltz and Pastor Natterstad possible alternatives. The access median proposed for Janesville Road was a positive recommendation. Discuss ditches behind residences – 7200 block of Parkland Drive (Engineering) – Sean presented a letter he received from David J. Wolfgram, W168 S7240 Parkland Drive, requesting the City’s assistance in cleaning of a ditch that runs behind a few residences on Parkland Drive. A similar request had been received by the City over the years and it is the City’s determination that the property is owned by the Homeowner’s Association and unless the request is received from the Homeowner’s Association, it is impossible for the City to clean out the ditch and bill the property owners. Ald. Patterson moved to deny request. Seconded by Ald. Salentine, motion carried. Discuss charges for installation and maintenance of traffic signal pre-emption (Engineering) – Sean reviewed with the committee a Letter of Agreement from Waukesha County indicating that the county will permit the City of Muskego to install Public Works Committee Minutes 08/26/02 Page 5 emergency vehicle pre-emption equipment on County owned traffic signals at the following intersections: CTH O/CTHL CTH O/Kohl’s driveway CTH L/Kohl’s Driveway CTHL/Bay Lane CTH Y/CTH L CTH L/Lannon Road CTHL/Tess Corners Drive CTH Y/Woods Road The installation of the pre-emption equipment is subject to the City agreeing to be responsible for the installation and maintenance of the equipment and all associated costs; the City will be responsible for the timing of the pre-emption equipment and will have no authority to modify any other operational aspects of the traffic signals; the City will supply Waukesha County Department of Public Works with whatever technical information is necessary for our personnel to make any appropriate adjustments to the traffic signals. Sean explain that he has included the cost for this installation in his capital budget for nine intersections. Ald. Patterson moved to recommend to Finance entering into this agreement with Waukesha County. Seconded by Ald. Salentine, motion carried. Review Quietwood Creek Letter of Credit related to Signalization (Engineering) – Sean explained that with the original letter of credit for Quietwood Creek Subdivision, the developer was requested to give to the City $60,000 for the proposed traffic signal for Martin Drive and CTH L (Janesville Road). As the installation of this signal was denied by Waukesha County, Sean is agreeing that the letter of credit be reduced by that amount. Ald. Patterson moved to approve reduction of letter of credit for Quietwood Creek Subdivision in the amount of $60,000. Seconded by Ald. Salentine, motion carried. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW - Nothing new to report. ENGINEERING/BUILDING INSPECTION DIRECTOR’S REPORT – None. HIGHWAY SUPERINTENDENT’S REPORT - None. ADJOURNMENT – Ald. Patterson moved to adjourn at 7:47 PM. Seconded by Ald. Salentine, motion carried . Respectfully submitted, Cathie M. Anderson Recording Secretary