Public Works Committee - MINUTES - 1/29/2001
PUBLIC WORKS COMMITTEE MEETING – CITY OF MUSKEGO Approved
MINUTES OF January 29, 2001 MEETING
Chairman Nancy Salentine called the meeting to order at 7:00 P.M. Committee member Ald. Kathy
Chiaverotti was present. Also present were Public Works Supt. Wayne Delikat, Sean McMullen
Engineering/Building Inspection Director, Mayor David L. De Angelis (arrived at 8:05 PM), Ald.
Mark Slocomb and Lakes Project Coordinator Tom Zagar and those per the attached list.
Committee member Patrick Patterson arrived at 8:45 PM.
The meeting was posted in accordance with the Open Meeting Law on January 24, 2001.
Approval of Minutes of Meetings Held November 27, 2000 and January 9, 2001 – Ald.
Chiaverotti moved to approve the minutes of the meeting held November 27, 2000 and the
minutes of the Special meeting held January 9, 2001. Seconded by Ald. Chiaverotti. Carried
by all.
To facilitate those in attendance, Chairman Salentine elected to take the following items out of
order.
NEW BUSINESS:
Discuss Ownership of Drainage Easement – Holly Patch Court (Lake Forest Subdivision)
/Detention Pond Elevations – Holly Patch Court (Lake Forest Subdivision) Ray Jachimiec,
Tom Treba, Jeffrey Kotes and Phil Sherman from Lake Forest Subdivision appeared before the
committee to discuss detention pond elevation. Engineer/Building Inspection Director Sean
McMullen explained to those present the history of Pond #3, part of the original Stormwater
management plan retrofit. This pond was designed in 1993 when the requirements were for a 50-
year in/10 year out. Later pond requirements changed to a 100 year in/10 year out and are
presently a 100 year in/2 year out. Pond #3, as it sits now, is at the correct elevation. Another
issue to consider is the amount of sediment loading. There is now anywhere from 4-1/2 to 6-1/2
inches of sediment. Unless there is a lot of runoff, the pond will never have a need to be dredged.
Ald. Chiaverotti stated that the problem is the appearance of the sides of the pond. Sean stated
that the only thing that could be put around the sides would be different kinds of ground cover. Ald.
Slocomb mentioned that they are other plants that could be used for this type of landscaping and
suggested that the property owners check with places like Terra-Firma Landscaping on Janesville
Road as they have experience with wetlands. Sean reminded that the slope couldn’t be any
greater than 3 to 1 and it is possible to install riprap or boulders and prairie grass; this would give
the plantings a dryer area in which to survive. Sean noted that when the developer started to
excavate, they started to dig closer to homes than the original design of being closer to the road.
In answer to an inquiry, Sean noted that the size of the pond is approximately 1.15 acres. The
design for the pond elevation is for 833.5 and it presently is at 833.33. It could be brought up
approximately 1-1/2 inches. The rock height was designed to be at the current height. The
Homeowner’s Association would have to agree to the rocks being removed or a portion removed
and replaced with non-erosive soil and plants that won’t erode away. Ald. Chiaverotti moved to
keep the elevation for Pond #3 as it currently exists at approximately 833.5. Seconded by
Ald. Salentine, motion carried 2-0.
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January 29, 2001 - Page 2
The second part of this item is status of drainage easement for Holly Patch Court. Sean advised
that correspondence received from the City’s Attorney, Don Molter, stated that based on the limited
facts, there is no document that clearly indicates ownership or responsibility for maintenance of this
Stormwater easement area. Although it may have been intended by the parties that this be
included in the responsibilities of the Homeowner’s Association, this easement area is not included
in the First Supplemental Amended and Restated Declaration of Restrictions for Lake Forest
Subdivision, which defines their area of responsibility. In Attorney Molter’s opinion, even though
this area is designated as a Stormwater easement on the final plat, apparently no one is
responsible based upon the documentation we have for maintaining said area. Sean
recommended that in the event that maintenance is required, that the city will have to take it over.
The Public Works Committee has already cleaned out the easement and installed riprap. The
problem is that there is no access point to the easement. Sean noted that there is presently a
sanitary sewer maintenance easement between lot #82 and #83. This is a 20-foot easement,
which would be adequate for equipment access except for the fact that there are pine trees that
have been planted in the easement. Ald. Slocomb questioned if the City can use this sanitary
sewer easement for Stormwater maintenance purposes. The committee determined that the best
thing to do would be for the City to acquire a permanent limited easement for storm water
maintenance purposes over the top of the existing sanitary sewer easement. This easement would
have to be obtained from the owners of Lot #82 and Lot #83 and that the easement should be a 30
foot easement, if possible, depending if this is possible because of lot lines. Sean McMullen will
research if it is possible to obtain a 30 ft. easement and prepare the easement documents prior to
a meeting be scheduled with the affected property owners. Ald. Chiaverotti moved to defer item
in order for the easement documents to be researched and prepared. Seconded by Ald.
Salentine, motion carried 2-0.
Mayor De Angelis arrived.
UNFINISHED BUSINESS:
Further review of Stormwater Management Plan priorities (5 year capital plan) Mayor De
Angelis, Tom Zager, Sean McMullen, Ald. Slocomb, and the committee spent considerable time in
determining an implementation schedule for Stormwater Retention Pond projects to be
incorporated into the 5 year capital plan to be recommended to the Common Council. The
following projects were removed from the schedule:
Basin ID 3111, Dry Basin retrofit near Mariner Ct. – Removed as Quietwood Creek Development
has resolved it.
Basin ID 3220, Dry basin retrofit Deer Creek Court – Removed as it was completed with Deer
Creek Phase II.
Basin ID 3113, Spinnaker dry basin retrofit – Removed as it has been completed as part of Karek
Development.
Basin ID 3000, Bass Bay direct drainage area – Removed, as this property will be flagged to be
addressed when property is developed.
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January 29, 2001 - Page 3
Basin ID 1030-1033, Jewel Crest/Mill Valley area – Removed as this property was addressed with
floodplain amendments.
Basin ID 1111 – Hillendale area (Mary Thomas) – Removed, as this property will be flagged to be
addressed when property is developed.
Basin ID 1300-1310, Potential retrofit Marlan Meadows area – Removed as this property will be
flagged to be addressed when property is developed.
Ald. Patterson arrived at 8:45 PM.
Ald. Chiaverotti moved to send the following Stormwater recommendations for the 5-year
capital plan to Council:
Tess Corners (North of Janesville) - 2001 for Design
2002 for Construction - $1,320,000
Freedom Square (TIF #8) - 2001 for Design
2002 for Construction - $ 971,000
N. of Kelsey –M3 - 2001 for Design
- 2002 for Construction - $ 250,000
Dry basin to retrofit Lakewood - 2003 for Design - $ 225,500
Meadows (1110) (Land Acquisition Possibility)
Pilak Cr. Drainage N. of Woods - 2005 for Design - $ 231,400
(2110)
Dry basin retrofit Indus. Pk. (2120) - 2002 for Design - $ 319,300
S. of Martin, N. of Janesville (3112) - 2001 for Design
- 2002 for Construction - $ 80,000
Lake Forest Area – Final Retrofit
Of Pond#1-Overlook Bay (2112) - 2001 for Design/Const. - $ 26,100
- 2002 for Construction
Tess Corners Creek Channel - 2001 apply for permit
So. Of Woods - - 2002 for Design $ 236,000
Lakewood Meadows Pond - Research if project is funded by property
Owners or City.
Old 24 Outdoor Theater - Review with City of New Berlin
Seconded by Ald. Salentine, motion carried 3-0. The committee requests that Mayor De
Angelis, the Assessor and the Plan Director meet to determine procedure for flagging the
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January 29, 2001 - Page 4
above removed projects by possibly using the GIS System, and to report back to
committee.
Discuss Urban/Rural Drainage – Public Works Superintendent Wayne Delikat advised that the
City has just completed installation of riprap around the Lamb’s property on Tess Corners Drive.
Status of Public Works Committee Procedures and Policies – The committee discussed policy
on installation costs on culverts/inverts. Ald. Salentine moved to have the policy reviewed and to
revise building permit fee schedule to reflect these costs. Both of these items will be brought to the
committee for their review and approval at the next meeting.
STATUS OF PROJECTS – Sean McMullen reported on the following items:
New Library Project – Sean McMullen and Wayne Delikat are working on the drainage issue
which will be addressed in the Spring by either installation of a swale or 6”-8” storm sewer. Ald. Le
Doux is working with residents.
Woods Road Reconstruction – This project is scheduled to be bid on March 20, 2001, with
construction scheduled to be started in the last week of May or first week of June 2001 with a
th
completion date of November 15 and final restoration in 2002. The first two lifts of asphalt must
be down by September 1, 2001.
Freedom Square Ponds – Sean advised that there are different alternatives being looked at by
the engineering firm of Ruekert & Mielke, as a result of a recent ruling by the Corps of Engineers
giving control of wetlands back to local agencies.
Martin Drive Realignment – Sean is hoping to receive a corrected traffic study back from the
st
engineering firm of Ruekert & Mielke by February 1. He is waiting to receive final appraisals on
the properties being considered.
Parkland Mall Demolition – Sean reported that the building is down.
Moorland Road South Extension - Sean reported that the Mayor’s Intern, Matthew Burczyk, is
currently working on the RFP (Request for Proposals) for the extension of Moorland road-south,
from Janesville to McShane. As soon as the City has selected an engineering firm to design the
extension, the committee will notify all affected residents of an informal meeting to be held to
discuss project. Hopefully this meeting can be held by the end of April, 2001.
Tess Corners Pond Expansion – Sean advised that this item would be discussed with the City of
New Berlin at their meeting scheduled for Monday, February 5, 2001, at the City of New Berlin.
Sean also indicated that the committee would be discussing with the city of New Berlin drainage
problems with the old Highway 24 Outdoor Theatre property.
Drainage Issues/City of New Berlin – As stated above, these issues will be discussed with the
City of New Berlin at their meeting scheduled for Monday, February 5, 2001.
Somigji Property Acquisition – Sean McMullen advised that there have been changes in the
submittal requirements for the Brownstone Initiatives and that the city would receive an additional
111 points if they owned the property. We would than have better chances of receiving the grant
Public Works Committee Meeting
January 29, 2001 - Page 5
monies. Sean also informed the committee that the piece of property in the actual floodway has
gone up for sale (Tax Key 2195.960 – W180 S7677 Pioneer Drive) as the property can’t be
expanded or built higher. The committee expressed interest in purchasing both of the properties.
Review Plow Truck Replacement – Sean McMullen discussed with the committee the need to
replace the existing 1971 4x4 International Harvester Plow Truck. An outside firm could complete
the repairs, however, the necessary parts are no longer available and the repairs will only prolong
the ultimate replacement of the truck. As the lead-time for delivery of a truck of this type is in
excess of ten (10) months, Sean requested committee approval and recommendation to Finance
Committee in order to start the ordering process. Ald. Chiaverotti moved to recommend to
Common Council an amount of $250,000 to $270,000 be put into the City’s five (5) year
capital plan. Seconded by Ald. Patterson, motion carried 3-0.
Review of Skid Loader Quotes – The Committee reviewed quotes received for the 2001 Skid
Loader along with a memorandum from Sean McMullen recommending that the committee accept
the quote from Bobcat Plus in the amount of $38,243.50. This amount will cover the costs of the
machine and all of the attachments. Sean also recommended that the City purchase the heavy-
duty tires, trencher and pallet forks as well for an additional $5,934.00, as well as acceptance of the
quote from Tractor Loader Sales in the amount of $4,842.00 for the purchase of the trailer. The
total price for the package, including the trailer and attachments is $49,019.50, which is $3,480.50
less than the budgeted amount for these items. Ald. Chiaverotti moved to accept the above
recommendation in an amount of $49,019.50. Seconded by Ald. Paterson, motion carried 3-
0.
ACCEPTANCE OF IMPROVEMENTS – None
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW –
ENGINEERING/BUILDING INSPECTION DIRECTOR’S REPORT – None.
HIGHWAY SUPERINTENDENT’S REPORT – None
ADJOURNMENT – There being no further business to discuss, Ald. Chiaverotti moved to
adjourn at 9:45 PM. Seconded by Ald. Patterson, motion carried 3-0.
Respectfully submitted,
Cathie M. Anderson, Recording Secretary