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Public Works Committee - MINUTES - 9/25/2000 PUBLIC WORKS COMMITTEE MEETING – CITY OF MUSKEGO Approved MINUTES OF SEPTEMBER 25, 2000 MEETING Chairman Salentine called the meeting to order at 7:03 P.M. Committee members, Ald. Kathy Chiaverotti and Ald. Patrick Patterson were present. Also present were Public works Supt. Wayne Delikat, Sean McMullen Engineering/Building Inspection Director, Ald. Mark Slocomb and those per the attached sheet. The meeting was posted in accordance with the Open Meeting Law on September 22, 2000. Approval of Minutes of Meetings Held August 28, 2000 and September 12, 2000 – Ald. Chiaverotti moved to approve the minutes of the August 28, 2000 meeting. Seconded by Ald. Patterson. Carried by all. Ald. Chiaverotti moved to approve the minutes of the Special September 12, 2000 meeting minutes. Seconded by Ald. Patterson. Carried by all. STATUS OF PROJECTS – The following items were reported on: New Library Project – Sean reported that at this time, two homes that abut the Library are experiencing flooding problems. The topic will be brought to the Library Boards attention as well as the architect. The final course of asphalt will be placed in the parking lot on Friday, September 29, 2000. Woods Road Reconstruction – Plans have been approved by the DOT. Sean is waiting for 6 Temporary Limited Easements to be returned to him by the property owners. Lighting fixtures on Woods Road were discussed due to the fact that this is a State-funded project; clear zone issues need to be addressed. Freedom Square Pond – Joint Board of Review meets October 4, 2000. Martin Drive Realignment – Sean will be meeting with the County on Friday. The traffic study is almost complete for the Janesville Road Reconstruction, as soon as this portion is completed, the traffic study can be completed for the Martin Drive Reconstruction. Moorland Road South Extension – Wetland delineation report has shown that the initial 1/10-acre wetland crossing has expanded to 6 acres due to the wet season we have experienced. The parcel could be mitigated. Tess Corners Pond Expansion – R&M reports to Sean that the study is almost complete. October 15, 2000 is the anticipated date for the report to be submitted by R&M. Drainage Issues/City of New Berlin – Sean has met with New Berlin and has reviewed their 5-year Capital Plan. At this time, no monies have been budgeted to address Muskego’s concerns. Sean will work to ensure that money has been earmarked for this important issue. Public Works Committee Meeting September, 25, 2000 Page 2 Somigji Property Acquisition – The Title search has come back and at this time, the City Attorney and a relocation expert are working on this project. Public Works Committee Meeting September, 25, 2000 Page 3 UNFINISHED BUSINESS Discuss Urban/Rural Drainage – Wayne reports that there is a backlog of drainage work due to the excessive amount of rain that has fallen. Some projects will not be completed this year and Wayne and his staff have talked to those property owners. Wayne’s staff is currently working on re-striping the roads and they are approximately ½ finished with this project. They are using a new glass bead reflective paint and at this time, response by motorists has been extremely favorable. Status of Public Works Committee Procedures and Policies – Sean has found that several home builders have been using less than adequate silt fence materials and has suggested to the Committee that a standard be set for the silt fence product that should be used in order to work correctly. At this time, he suggests State Grade silt fence as the preferred product. Developers will be notified once the requirement is changed. Ald. Patterson questioned if an even higher requirement should be mandated in areas near waterways? At this time, the State Grade will work in most applications according to Sean. Ald. Chiaverotti moved to approve the change in the Public Works Policy and Procedure document to require State Grade silt fence installation. Seconded by Ald. Patterson. Carried by all. Further Discuss Wetland Delineation Deposit – Item was deferred. NEW BUSINESS Rosewood Estates Grading Plan – Sean provided the Committee with the plans for the development. The building pads were at a specific elevation but those pads have been changed and are lower than what was approved. Before Sean can grant building permits, the Committee needs to approve the lower elevation 1 ½ - 2 feet lower than initially approved. Ald. Patterson moved to approve the building pads at the current 1 ½ - 2 feet lower elevation. Seconded by Ald. Chiaverotti. Carried by all. Sean also reported that lots 1, 19, 18, 17 and 16 in the development have not yet been graded. It will be the homeowner’s responsibility to ensure that the lots are graded properly. Sean is not comfortable with this responsibility being placed on the homeowners and not with the developer. With many of the lots not being built for perhaps years to come, Sean would like to see some type of developers deposit to ensure that there are funds available to guarantee that all the lots are graded to the correct specifications. The developer handled these particular lots in this fashion due to the heavily wooded nature of the lots, enabling the purchaser of the parcel to work around the trees and save as many as possible. After discussing this situation with the developer, the developer has determined that they will grade the lots in question if they do remain unsold in order to facilitate the release of building permits. The job will be bid out by the developer and will be approved by the City Engineer and the appropriate funds will be held in escrow. Finally, large trees are inside the retention pond (near out lot 2) a restrictor plate needs to be installed. The developer will install the required plate. Additionally, the large trees that remain in the retention pond will not thrive or survive due to their root structure being disturbed to such a great extent. Tom Zagar, Lakes Project Coordinator was present to discuss the need for the immediate removal of the tress. Tom predicts that within 3 years, the trees will all be dead, unfortunately, many of the trees Public Works Committee Meeting September, 25, 2000 Page 4 are old-growth hardwoods. The developer has agreed to remove the trees inside of the retention pond. Ald. Chiaverotti moved to allow the issuance of 7 building permits with the exception of lots 1, 19, 18 and 17 and requires the removal of the trees inside the retention pond no later than March 1, 2001. Seconded by Ald. Patterson. Carried by all. Royal Recognition Storm Water Management – The developer received a letter from the City’s engineering firm (R&M) regarding the storm water calculations. The developer is rd suggesting a change in the pond size due to the omission of the 3 addition to the site, which should reduce the size of the pond. Sean has suggested to the developer that they retain the services of a Soils Engineer and have the soils tested to ensure that drainage will be accomplished and that the City will avoid future legal actions caused by poor drainage. The developer questioned if increasing the size and scope of the swales would help remedy the situation? Sean again suggested that the services of a Soils Engineer be obtained and have those findings submitted to Sean in order to determine the size and design of the retention pond. Ald. Chiaverotti moved to approve the issuance of a building permit upon submission of soil testing results and revision of pond size/design that will provide appropriate storage capacity. Seconded by Ald. Patterson. Carried by all. Define Ownership of Drainage Easement – Holly Patch Court (Lake Forest Subdivision) – Residents were present to discuss the two following issues with the Committee. Ald. Chiaverotti explained to the Committee that a ditch runs behind 6 lots and drains into #3 pond. A definition of easement has not been filed. The Homeowners Association owns the pond but the easement is not defined. Due to a past complaint, the City came onto the property and repaired the ditch and because of that, the Homeowners Association felt that the City should take ownership of the ditch easement and not the Association. The Association was not billed for the services rendered by the City. The Homeowners Association does not want the easement and wants the City to maintain the ditch. Ald. Chiaverotti moved to defer this item until legal opinion is obtained. Seconded by Ald. Patterson. Carried by all. Please place this item on next month’s agenda. Detention Pond Elevations – Holly Patch Court (Lake Forest Subdivision) – Detention pond #3 has been found to be not working correctly. It does not need to be dredged due to only 3-6 inches of sediment found, however the elevation of the pond is in question. The pond seems to have been constructed higher than approved. The homeowners around the pond do not like the elevation of the pond and the fish are dying off. An artificial shelf could be constructed and vegetation could be planted in the area to help with the clarity of the water. Due to this finding, Tom Zagar and Sean will be shooting the elevations of all retention ponds to ensure that they are all at the correct elevation. Actual calculations will need to be obtained. Ald. Patterson moved to defer until calculations can be ascertained. Seconded by Ald. Chiaverotti. Carried by all. Discuss Little Muskego Lake Draw down – Both Leonard Pilak (Big Muskego Lake) and Suzi Link (Little Muskego Lake) were present to discuss with the Committee each groups concerns regarding the start and stop dates for the draw down. Due to prior Committee action, the draw down is to begin between October 1-15. The Little Muskego Lake District questioned if the draw down can be accomplished faster, why is the draw down beginning Public Works Committee Meeting September, 25, 2000 Page 5 earlier and earlier each year? The LML District enacted a resolution at their last meeting in September requesting that the 20” –22” annual draw down of LML begin no earlier than thth October 15 and achieved by October 30 each year. Mr. Pilak has asked that the draw down th occur earlier than the 15 in order to ensure that shoreline damage caused by an early freeze does not harm BML. The Committee discussed how a compromise could be obtained. The th Committee determined that this year’s draw down could occur on the 9 of October and 2001 st draw down will begin October 1. This will enable the City to notify the residents of the change and also allow the LML District to discuss this change for 2001. Ald. Patterson moved to begin the draw down on October 9, 2000 at a slow rate of discharge and in st 2001; the draw down will begin on October 1. Seconded by Ald. Chiaverotti. Carried by all. Notification of the public was discussed with a request by the Committee to have the Parks and Recreation Director place a notice of the draw down on the public access channel as a scroll item. A post card mailing will be sent to the property owners regarding this change. Review of Sarah Estates Subdivision – Sean stated to the Committee that potential problems might occur if this project is delayed for construction. Due to the Woods Road reconstruction project, road cuts could be made immediately after the road has been reconstructed. WEPCO will not approve the subdivision until the City approves. There are items that still require addressing by Sean, but nothing that should hold up granting a permit with conditions specified. Ald. Patterson moved to grant approval of storm water, grading, erosion control and road design for the Sarah Estates subdivision, conditional upon an access permit from WEPCO being submitted as well as a SLAMM analysis for the 80% suspended solids removal and any other outstanding conditions that require final approval by the City Engineer. Seconded by Ald. Chiaverotti. Carried by all. ACCEPTANCE OF IMPROVEMENTS – None. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW – Ald. Salentine questioned when the mall demolition would commence. Sean stated that this would occur shortly. Sean also stated that the Bay Lane extension letter to property owners will be sent out shortly. Delineation still needs to be done. The Committee questioned Sean about the process where this group is to go over his 5-year Capital Budget plan and assign a priority to each project budgeted. The Committee suggested a Special Meeting in order to complete this process, once all of the information necessary is gathered. Sean suggests a meeting 2 weeks prior to the next Finance Committee meeting preceding Common Council. ENGINEERING/BUILDING INSPECTION DIRECTOR’S REPORT – None. HIGHWAY SUPERINTENDENT’S REPORT None. ADJOURNMENT – There being no further business to discuss, Ald. Patterson moved to adjourn at 9:50 P.M. Seconded by Ald. Chiaverotti, carried by all. Respectfully submitted, Public Works Committee Meeting September, 25, 2000 Page 6 Linda Gulgowski Linda Gulgowski, Recording Secretary