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Public Works Committee - MINUTES - 2/28/2000 PUBLIC WORKS COMMITTEE MEETING - CITY OF MUSKEGO Approved/AMENDED MINUTES OF MEETING HELD MONDAY, February 28, 2000 The meeting was called to order at 7:01 P.M. by Chairman Pionek. Committee members Ald. Kathy Chiaverotti and Ald. Nancy Salentine (7:06) were present. Also present were Public Works Supt. Wayne Delikat, Interim Director Building/Inspector Al Biwer, and Sean McMullen (Ruekert Mielke). And those per the attached sheet. The meeting was posted in accordance with the Open Meeting Law on February 24, 2000. Review of Minutes of Meeting Held January 24, 2000 - Ald. Chiaverotti moved to accept the minutes and have them placed on file. Seconded by Ald. Pionek. Carried by all. STATUS OF PROJECTS - The following items were reported on: Police Firing Range - Sean reports that the money for the firing range from the FBI has not yet been received. Muskego Theater - R&M sent a letter to the property owner giving a March 15, 2000 date for a schedule to be submitted to the City for the necessary grading and erosion repair work to be completed. The owner sent a reply requesting an extension to that requested date. R&M has denied that request and will move forward with the pulling of the Letter Of Credit in order to secure the funds necessary for the City to complete the work. Woods Road Reconstruction - Sean reports that an operational meeting will be held on th the 15 of March for this project. The entire project is going to be pushed back to next year due to the lack of a response from the State Historical Preservation office in Madison with regard to the 3 “historical” sites located in each of the 3 phases of the construction project. New Library Project - At this time behind schedule due to the office furniture delivery being delayed until around April 1. Moorland Road South Extension - Meeting to be scheduled with R&M and City officials in order to set the alignment of the roadway. Sean reiterated that this design is not the C4-A design originally proposed. Tess Corners Pond Expansion - Selection of the Consultants for the Janesville Road project has been accomplished. Waukesha County has expressed an interest in cost- sharing this endeavor. UNFINISHED BUSINESS Discuss Urban/Rural Drainage - Wayne reports that there have not been many projects underway which is common for this time of year. Ald. Slocomb stated that on Durham Drive the Public Works Department placed 52 feet of 15 inch storm sewer last summer in that ditch. The residents who requested the work were very happy with the outcome of the project but now have refused to pay for the work that was completed. The residents state Public Works Committee Minutes Page 2 February 28, 2000 that this work benefits the City and not the residents and feel that the City should have to pay for the improvements to the ditch. Ald. Salentine questioned if this bill was placed on the residents Tax Bill and if not, why not and if so, was it paid? Wayne was unsure if the amount owed was placed on the bill. Ald. Slocomb has invited the residents to attend the next Public Works Committee Meeting to voice their position on this issue and has indicated that they must also fill out the Action Request Form utilized by this Committee in order to be placed on the agenda and acted upon. The Committee requests that City Clerk- Treasurer Jean Marenda check to see if the bills were added to the residents recent Tax Bill (Ald. Slocomb to provide name/address or Tax Key #). Sean reports that HUD has sent out forms for municipalities to request disaster relief for stormwater funding. Sean will be requesting grant money for Tess Corners Creek and possibly the Bass Bay Basin 3000 project. A maximum of $75,000 may be awarded by HUD to the City. Status of Public Works Committee Procedures and Policies - The Committee had nothing new to add to the current document. Review Information on Downspout Run-off - At this time the City Attorney is reviewing the current document. The Committee due to the Wiza property situation discussed at length the correct wording regarding the discharge of water onto another adjoining property regardless of ownership of the property (two Tax Keys held by one owner). Currently the wording of Chapter 16.20 states simply that water may not be discharged onto adjacent properties. Sean will discuss this particular area with the City Attorney. Further Discussion of Bass Bay Basin 3000 - Ald. Pionek the Mayor and R&M met with the 3 interested parties (Boehm, Ludwig and Towne Reality) regarding this project. At this time all but Ludwig are strongly interested in this project but would like to see how this basin would look as well as the costs associated with the construction of this basin. Carity is not interested at this time due to their near completion of their subdivision project. Sean indicated that a conservative cost for a preliminary sketch and cost estimates could run from $3,000-$6,000. Ald. Salentine move to direct R&M to provide a preliminary sketch and cost estimates for the construction of the basin not to exceed $6,000. Seconded by Ald. Chiaverotti. Carried by all. Further Discussion on Meeting With City of New Berlin on Drainage Issues - Sean reports that a meeting will be taking place soon. Status of Drainage Tile Concern Mudd Lake - City of Franklin - Nothing new to report. Status of Drawdown - Little Muskego Lake - Wayne attempted to gather all of the drawdown depth numbers available. There is no additional data available based on his search. This item to be removed from subsequent agenda’s until August Public Works Meeting. Sean reports that the LML dam crack monitor has shown an 11 millimeter wide gap in the dam structure. Last month the gap was 4 millimeters wide. Structural work may need to be done. Place on next month’s agenda. Public Works Committee Minutes Page 3 February 28, 2000 Final Review of Draft Ordinance Regarding Requirements for Water Discharge - Chapter 16.20 (Sump Pump) - This item was combined with the Residential Downspout and Sump Pump run-off agenda item (Unfinished Business #3). NEW BUSINESS Review Request for Reimbursement - Stormwater Damage (Pierzchalski) - Clerk- Treasurer Jean Marenda provided a recent correspondence from the individual requesting reimbursement for past water damage to her property. Sean reports that the individual is not yet prepared to come to this Committee, but will be at next month’s meeting. At this time the individuals claims have not been submitted to the City’s insurance carrier. The resident claims that during the construction of Plum Creek subdivision her property began to have many water problems. At the time the resident did not and refused to have installed a sump pump. A sump pump has been installed at no charge to the resident. And to-date no further problems with water have occurred. The Mayor stated that this claim will be filed with the City’s insurance carrier immediately. The resident will be coming into City Hall to fill out the necessary “Committee Action Request Form” and is planning on attending next month’s meeting. Review Final Release Language/Maintenance/ Wiza Cad-Cam - The Mayor supplied a copy of the language for the two parties involved in this particular settlement. This language states that the City will not remove the artificially placed earthen dam and will maintain the ditch. This document will fulfill the City’s portion of the settlement. However if future storm sewer work is initiated by the City the agreement becomes null and void. Subsequent discussion continued regarding the manner in which Mr. Wiza is discharging his water. Ald. Chiaverotti moved to authorize Wayne Delikat to sign the acknowledgment. Seconded by Ald. Pionek. Carried by all. The City’s execution of the acknowledgment was recommended by legal counsel (Amended per 3/27/2000 PW Meeting). Ald. Pionek questioned the Mayor as to why the City has to sign this document at all? The Mayor stated that this is not in the normal realm of the City’s standard operating procedure but, this is being requested by Mr. Hunt and if it is not signed by the City, he will not agree to the settlement between himself and Mr. Wiza. Quietwood Creek - Grading and Storm Sewer Plans - Sean provided copies of the plans for the Committee to review. He is requesting that the Committee grant preliminary approval to the plans for the sanitary sewer and water main. This approval would be contingent upon what the DNR and Army Corps of Engineers require for this property in addition to the changes requested by the City. The time for the review for the plans by the DNR and Army Corps of Engineers can run anywhere from 2 days to 6 months. But until some type of approval is granted by this Committee, that potentially lengthy process cannot begin. These plans do follow the new storm water management plan. Additionally, R&M has requested Carity to map south of Woods Road to Bass’s Bay for floodplain data. Ald. Chiaverotti moved to grant preliminary approval of the grading plans contingent upon any revisions to the plan deemed necessary. Seconded by Ald. Salentine. Carried by all. ACCEPTANCE OF IMPROVEMENTS - None Public Works Committee Minutes Page 4 February 28, 2000 COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW - None DEPUTY BUILDING DIRECTOR'S REPORT - Tom Chiconas is working 3 hours per day. New home starts have begun to come into his department. Last year his department handled approximately 130 new homes and he expects about that many this year. HIGHWAY SUPERINTENDENT'S REPORT - Specifications for the new truck for 2000 were written and the truck has been ordered with delivery expected in 6 months. The fuel tanks have been filled in but may require bore samples. Tree trimming is now occurring. ADJOURNMENT - Being no further business to discuss, Ald. Chiaverotti moved to adjourn the meeting at 9:02 P.M. Ald. Salentine seconded. Carried by all. Respectfully submitted, Linda Gulgowski Recording Secretary