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Public Works Committee - MINUTES - 8/28/2000 PUBLIC WORKS COMMITTEE MEETING - CITY OF MUSKEGO MINUTES OF MEETING HELD MONDAY, August 28, 2000 Approved - 9/25/00 Chairman Salentine called the meeting to order at 7:09 P.M. Committee members Ald. Kathy Chiaverotti and Ald. Patrick Patterson were present. Also present were Public Works Supt. Wayne Delikat, and Sean McMullen Engineering/Building Inspection Director. The meeting was posted in accordance with the Open Meeting Law on August 24, 2000. Approval of Minutes of Meeting Held July 24, 2000 – Ald. Patterson moved to approve the minutes of the July 24, 2000 meeting. Seconded by Ald. Chiaverotti. Carried by all. The Committee requests that the wording on the Agenda be changed from Review of Minutes to Approval of Minutes. STATUS OF PROJECTS - The following items were reported on: Police Firing Range - Sean reports that the firing range is on schedule and on budget with restoration work nearing completion. Concrete repair work will be done shortly. Muskego Theater – The final cost of the restoration work is $30,688. This dollar amount is approximately $5,000 lower than the bid and considerably lower than the initial bid for this job. A special assessment of $4,000-8,000 will be done with the remainder of the monies placed on the Letter of Credit. Woods Road Reconstruction – The preliminary plan (90%) is done. Those wishing to view the plan may do so in his office. Sean will be meeting on Wednesday with the DOT to review the plan. The project will go to bid on March 8, 2001, bids will be due March 21, 2001. Construction will begin on May 31, 2001 with a June 2002 completion date. Freedom Square Pond - Sean is awaiting a decision on the TIF District. Library Project – Final punch list items and restoration should be completed within the next week. Moorland Road South Extension – Sean has placed the land acquisition dollars necessary in the 2001 and 2002 budgets for this project. Construction should begin in 2002. It is the same alignment that was previously approved however, the DNR Chapter 30 Permit has expired and it is necessary to reapply. A 404 Nation-wide Permit must also be obtained. Tess Corners Pond Expansion – The study being performed by R&M is 80% complete. In order to fix the problem the City would need to acquire 10-15 acres of land to bring the water quality up to the City’s current standards. Drainage Issues/City of New Berlin – Sean has had preliminary conversations with New Berlin regarding the drainage issues. At this time, New Berlin does acknowledge that a problem does exist, but does not have the funds necessary to correct the problem. Sean has not been given permission to take the discussions any further and requests that this Committee recommend to Council a Resolution allowing him to further the discussions. Ald. Patterson moved to authorize the Engineering/Building Inspection Director enter into negotiations with New Berlin to resolve drainage issues by Resolution to Council. Seconded by Ald. Chiaverotti. Carried by all. Somigji Property Acquisition – At this time there is no new information to report. Public Works Committee Meeting Page 2 August 28, 2000 UNFINISHED BUSINESS Discuss Urban/Rural Drainage - Wayne reports that ditching continues. The weather has cooperated so that the backlog of work is being completed. Sean discussed a situation on Holly Patch Court. The plat of survey does not match what was recorded at City Hall. Research needs to be done at Waukesha County to see who owns the drainage easement. At this time, silt is going directly into Little Muskego Lake and flooding Sunset Drive. Sean will have more information at next month’s meeting. Elevations of retention ponds will be reviewed annually now to ensure that situations of this nature do not occur in the future. Status of Public Works Committee Procedures and Policies – No changes were suggested. Further Discuss Wetland Delineation Deposit – No new information on this topic. Further discuss proposed Ord. #934 – An Ordinance to Amend Chapter 14, to Add Section 1.5 (2)(n) of the Municipal Code of the City of Muskego Floodplain Ordinance: Official Map (Plum Creek) – referred back to Committee by Common Council action of 8/22/2000. – Sean stated that when this subdivision was done, most of the necessary floodplain study work was completed but not approved. Since that time, a berm has been placed on a portion of the development. Due to this change in the topography of the site, new studies need to be performed in order to re-establish the floodplain boundaries. Individuals attempting to sell their homes in the area have been requested to obtain flood insurance by FEMA due to the survey not correctly reflecting the elevations of the homes in conjunction with the current topography of the site. The Developer’s Deposit does not have the funds to complete the necessary work and at this time, Sean does not have the money available in his budget to complete these studies. A HEC 1 and HEC 2 study and survey work need to be completed at a cost of approximately $15,000. Ald. Chiaverotti moved to approve $15,000 from Contingency Fund to allow the Engineering/Building Inspection Director the ability to perform the HEC 1, HEC 2 and any necessary survey work to revise the floodplain boundaries for the Plum Creek subdivision. Seconded by Ald. Patterson. Carried by all. NEW BUSINESS Discuss Leaf Pick-up – Wayne has requested input from the Committee to determine where he should expand the leaf pick-up program. The Committee discussed the merits of several areas around the City. At this time, the Committee felt that Wayne should be able to expand the service area at his discretion. Ald. Patterson moved to approve the expansion area of the experimental leaf pick-up program at the discretion of the Public Works Superintendent. Seconded by Ald. Chiaverotti. Carried by all. Wayne will send out letters to homeowners in the expanded service area and will indicate that this service is weather dependent. Review Lakewood Condos Retention Pond Agreement/Review Lakewood Condos Stormwater Management Plan (combined agenda items) – These agreements are similar in wording and intent as those used for the Quietwood Creek development. These agreements will be used for all developments in order to ensure that retention ponds and stormwater management projects for new developments will have the funding to ensure their completion. Ald. Patterson moved to approve the Retention Pond Agreement and Stormwater Management Plan for the Lakewood Condos. Seconded by Ald. Chiaverotti. Carried by all. Approval for Land Acquisition – Martin Drive Realignment – Sean provided a copy of the proposed alignment for the Committee to review. This new design employs a “double S” curve which will have minimal impact to homeowners, land acquisition and improved safety. At this time, this revised acquisition and realignment is going before the Public Works Committee for their Public Works Committee Meeting Page 3 August 28, 2000 approval. The prior realignment suggested was determined by Sean to be difficult to construct due to the amount of wetlands the design would go through, the amount of property the City would need to acquire and the design of the road could create potential problems for motorists. Ald. Chiaverotti moved to approve the land acquisition on Martin Drive contingent upon approval of the Public Services approval of the same plan. Seconded by Ald. Patterson. Carried by al. Discuss Playground Extension – Muskego/Norway School District – The Muskego-Norway Middle School is planning on increasing a hard surface for play at the school. Sean reports that due to the oversizing of the retention ponds, the additional run-off will not be an issue. Sean will need to revise the water quality and water quantity calculations and add those numbers to the current amounts. Ald. Patterson moved to approve the playground extension at the Muskego- Norway Middle School. Seconded by Ald. Chiaverotti. Carried by all. ACCEPTANCE OF IMPROVEMENTS - None COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW - None BUILDING REPORT - None HIGHWAY SUPERINTENDENT'S REPORT – The new truck was delivered ahead of schedule. ADJOURNMENT - Being no further business to discuss, Ald. Patterson moved to adjourn the meeting at 8:15. Ald. Chiaverotti seconded. Carried by all. Respectfully submitted, Linda Gulgowski Linda Gulgowski Recording Secretary PWCM08282000.doc